Accounts Payable Assistant Job Description Template

The Accounts Payable Assistant job is a critical position for any organization's financial success. This role involves maintaining accurate records of all accounts payable transactions and managing the associated payments. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work well under pressure. In this template, we will outline the key responsibilities and requirements for an Accounts Payable Assistant position to help you find the right person for your team.

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Job Summary:

The Accounts Payable Assistant will be responsible for processing invoices, reconciling vendor statements and payments. They should have strong communication skills, be detail-oriented and have the ability to work in a fast-paced environment.

Primary Responsibilities:

  • Process invoices and credit memos from vendors accurately and in a timely manner
  • Reconcile vendor statements and payments
  • Organize and maintain accounts payable records
  • Communicate with vendors and internal departments to resolve invoice discrepancies
  • Assist with month-end closing procedures


  • High school diploma or equivalent
  • 1-2 years of experience in accounts payable or related field
  • Proficient in Microsoft Office, specifically Excel
  • Strong communication and organizational skills
  • Ability to work independently and prioritize tasks efficiently


Having an accounts payable assistant is crucial for any business to ensure timely payments to vendors and suppliers. If you're looking to hire an accounts payable assistant, creating a compelling job posting is a crucial step in attracting the right candidates.

Job Title and Overview

Start your job posting with a clear and concise job title. For example, "Accounts Payable Assistant." In the next paragraph, provide an overview of the job duties and responsibilities of the role.

  • Process and manage accounts payable invoices and purchase orders.
  • Reconcile vendor accounts and resolve any discrepancies.
  • Assist in month-end closing and audit activities.
  • Qualifications and Requirements

    It’s important to list the qualifications and requirements for the job so that applicants can determine if they’re qualified to apply.

  • At least 2 years of experience in accounts payable or relevant field
  • Excellent organizational and time management skills
  • Knowledge of accounting principles and practices
  • Proficiency in Microsoft Excel
  • Attention to detail and a high level of accuracy
  • Benefits and Perks

    Make sure to list the benefits and perks of working for your company to attract the right candidates.

  • Competitive salary and benefits package
  • Opportunities for growth and career advancement
  • Friendly and supportive work environment
  • Conclusion

    Creating a strong accounts payable assistant job posting is crucial for attracting the right candidates to your business. Be clear and concise in your job description, list the qualifications and requirements, and provide information about the company culture and benefits.

    What is Accounts Payable?

    Accounts Payable is a financial term that refers to money a company owes to its vendors and suppliers for goods and services purchased on credit. The role of an Accounts Payable Assistant is to assist in the management of a company's financial obligations.

    What are the responsibilities of an Accounts Payable Assistant?

  • Process and verify invoices for payment
  • Track expenses and ensure payments are made in a timely manner
  • Communicate and resolve any discrepancies with vendors and suppliers
  • Maintain accurate and up-to-date financial records
  • Assist in month-end closing processes
  • What qualifications and skills are required for an Accounts Payable Assistant?

  • High school diploma or equivalent
  • 1-3 years of relevant experience in an accounting or finance role
  • Proficient in Microsoft Office and accounting software
  • Excellent communication and organizational skills
  • Attention to detail and ability to work efficiently in a fast-paced environment
  • What is the salary range for an Accounts Payable Assistant?

    The salary range for an Accounts Payable Assistant varies depending on location and level of experience. According to Glassdoor, the national average salary is $40,000 per year.

    How do I write an effective job posting for an Accounts Payable Assistant?

  • Begin with an attention-grabbing job title that accurately reflects the position
  • Include a brief description of the company and its values
  • List the primary responsibilities and required qualifications
  • Provide information about the company culture and work environment
  • Include information about the salary and benefits package
  • What resources are available to help me create a job posting for an Accounts Payable Assistant?

    There are a variety of platforms and websites that offer job posting templates and resources. Some popular options include LinkedIn, Glassdoor, Indeed, and Monster.

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