Accounts Payable Specialist Job Description Template

An Accounts Payable Specialist is a vital role within any organization that ensures timely and accurate processing of vendor invoices and payments. This job involves reviewing purchase orders, creating and reconciling accounts payable reports, communicating with vendors, and providing support during audits. A successful candidate for this position should have a strong attention to detail, excellent communication skills, and proficiency in accounting software and Microsoft Excel. If you have a passion for numbers and enjoy working in a fast-paced environment, consider applying for an Accounts Payable Specialist position.

1431 people used this job description template, 86 people have rated it.

Job Summary:

The Accounts Payable Specialist is responsible for processing invoices, performing reconciliations, and assisting with month-end close activities. The incumbent will also be responsible for answering vendor inquiries, maintaining accurate vendor records, and maintaining compliance with company policies and procedures.


  • Process a high volume of invoices accurately and timely in accordance with company policies and procedures
  • Perform invoice matching and reconcile variances
  • Assist with month-end close activities as needed
  • Respond to vendor inquiries in a timely and professional manner
  • Maintain accurate vendor records by updating information as necessary
  • Perform other duties as assigned


  • High school diploma or GED required; associate’s or bachelor’s degree in accounting or related field preferred
  • Minimum of 2 years of accounts payable experience
  • Experience with accounting software and Microsoft Office Suite
  • Ability to effectively communicate with vendors and internal stakeholders
  • Strong analytical and problem-solving skills
  • Ability to manage competing priorities and meet deadlines

Our company is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.


An Accounts Payable Specialist plays a crucial role in any organization by ensuring that all vendor invoices are processed accurately and timely. If you are looking to recruit an Accounts Payable Specialist, you need to craft a compelling job posting that captures the skills, competencies, and experience required for the role.

Job Title and Summary

The first step to creating a job posting is to determine the job title and write a brief summary of the role.

  • The job title should be clear and specific, e.g., Accounts Payable Specialist.
  • The job summary should give an overview of the key responsibilities, requirements, and qualifications for the role.
  • Key Responsibilities

    The next section of the job posting should outline the key responsibilities of an Accounts Payable Specialist.

  • Processing vendor invoices accurately and timely.
  • Reconciling vendor statements and resolving any discrepancies.
  • Preparing and processing payments, such as checks and electronic transfers.
  • Maintaining accurate records of all payable transactions.
  • Communicating effectively with internal departments and external vendors.
  • Requirements

    This section should list the qualifications, skills, and experience required for the role.

  • Bachelor's degree in Accounting or Finance
  • Minimum of 3 years of experience in accounts payable or a similar role
  • Proficient in Microsoft Excel and accounting software, such as QuickBooks or SAP
  • Excellent attention to detail and strong analytical skills
  • Ability to work independently and as part of a team
  • Benefits

    Be sure to list any benefits of the job, such as medical benefits, retirement plans, and vacation time.

    Application Process

    This section should give applicants clear instructions on how to apply for the job.

  • Include a direct link to the application or career page on your company's website.
  • Provide an email address or phone number for applicants to contact you with any questions.
  • Conclusion

    By following these guidelines, you can create a compelling Accounts Payable Specialist job posting that attracts top talent to your organization.

    What is an Accounts Payable Specialist?

    An Accounts Payable Specialist is responsible for handling payments due to other companies. They are responsible for ensuring that invoices are accurate and that payments are made according to the terms of the contract. The specialist must also maintain accurate records of payments, monitor supplier contracts, and resolve any billing issues that arise.

    What are the qualifications required for an Accounts Payable Specialist?

  • A high school diploma or GED
  • Accounting degree or certification preferred
  • 2+ years of experience in accounting or finance
  • Proficiency with accounting software, Microsoft Excel, and other relevant software programs
  • What are the job responsibilities of an Accounts Payable Specialist?

    The job responsibilities of an Accounts Payable Specialist may vary depending on the company's needs, but generally include:

  • Processing invoices and purchase orders
  • Reviewing and verifying accuracy of invoices and other financial documents
  • Reconciling accounts payable transactions
  • Maintaining accurate, organized financial records
  • Assisting with the handling of vendor inquiries
  • What skills are necessary for an Accounts Payable Specialist?

    The skills required for an Accounts Payable Specialist include:

  • Strong attention to detail and accuracy
  • Excellent organizational and time-management skills
  • Ability to work independently and as part of a team
  • Knowledge of accounting principles and practices
  • Strong communication skills and customer service skills
  • What salary range can be expected for an Accounts Payable Specialist?

    The salary range for an Accounts Payable Specialist can vary depending on location, industry, and experience. According to Glassdoor, the average base pay for an Accounts Payable Specialist in the United States is $44,000 per year. However, this can range from $31,000 to over $63,000 per year based on individual factors.

    What are the benefits of hiring an Accounts Payable Specialist?

    An Accounts Payable Specialist can help to ensure the overall financial health of a company by ensuring that payments are made accurately and on time. This individual can also help to identify areas of improvement in the accounts payable process, which can lead to cost savings and increased efficiency.

    Get Started

    Start saving time and money on recruiting

    Start today for free to discover how we can help you hire the best talents.

    Get started Get Started!
    This site uses cookies to make it work properly, help us to understand how it’s used and to display content that is more relevant to you. For more information, see our Privacy Policy