Accounts Receivable Clerk Job Description Template

This Accounts Receivable Clerk job description template outlines the key responsibilities and qualifications for this position. The Accounts Receivable Clerk is responsible for managing the invoicing and payment process, ensuring accurate and timely payments from clients or customers. The ideal candidate will have strong organizational skills, attention to detail, and experience with accounting and financial systems.

1135 people used this job description template, 83 people have rated it.

Job Summary

The Accounts Receivable Clerk is responsible for managing and maintaining the account receivables of a company. Their primary duties include generating invoices, record-keeping, and collections from customers in a timely and efficient manner. They also conduct account reconciliation tasks to ensure accuracy, and analyze data to identify potential revenue opportunities.

Key Responsibilities

  • Generating and issuing invoices to customers based on established billing cycles
  • Updating and maintaining customer accounts in the database, ensuring reliable and accurate customer information
  • Reconciling incoming payments and applying them to the appropriate customer accounts
  • Working closely with customers to resolve any payment discrepancies or issues
  • Contacting and following up with customers regarding overdue accounts, utilizing persuasive and polite communication skills
  • Collaborating with cross-functional teams to identify and implement solutions to improve accounts receivable processes and procedures
  • Analyzing customer payment processes and providing suggestions for more efficient methods
  • Preparing regular reports, such as aging reports, to provide insights into the performance of accounts receivable activities
  • Qualifications and Skills

  • High school diploma or equivalent; associate’s or bachelor’s degree in accounting or related field is desirable
  • At least two years of experience working in accounts receivable, with knowledge of accounting principles and procedures
  • Proficient in Microsoft Office suite, particularly Excel and Word
  • Excellent communication skills and ability to build positive relationships with customers
  • Strong problem-solving and analytical skills, with the ability to identify trends and make recommendations for improvement
  • Detail-oriented and organized, with strong time management skills
  • Physical Requirements

  • Must be able to sit or stand for extended periods of time
  • Must be able to lift up to 25 pounds
  • Must be able to see and read small print
  • Must be able to hear and speak clearly
  • Introduction

    Accounts receivable clerks play a vital role in keeping companies profitable. They ensure that payments are collected on time and accounts are reconciled. Finding the right accounts receivable clerk can be a challenge, but writing a clear job posting can help attract the right candidates. In this article, we’ll guide you through how to create an accounts receivable clerk job posting.

    Job Title and Overview

    The job title should be straightforward and easy to understand. A simple title such as “Accounts Receivable Clerk” would suffice. The job overview should provide a clear and concise explanation of what the role entails. This should include:

    • An overview of the main duties and responsibilities of the role.
    • The skills required for the job.
    • The minimum qualifications and experience required for the role.
    • A summary of the company and the team the candidate will be working with.

    Duties and Responsibilities

    The duties and responsibilities of the role should be listed in bullet points, with the most important tasks listed first. This will help the candidate understand the priorities of the job. Examples of duties and responsibilities for an accounts receivable clerk may include:

    • Manage and maintain the accounts receivable ledger, ensuring all transactions are recorded accurately and in compliance with accounting standards.
    • Process and post customer payments to appropriate accounts, ensuring payments are allocated correctly.
    • Create and distribute invoices to customers on a timely basis.
    • Investigate and resolve customer account discrepancies and billing disputes.
    • Communicate with customers regarding payments and inquiries.

    Skills and Qualifications

    The skills and qualifications required for the role should be clearly stated. This will help ensure that you attract candidates who have the required experience and knowledge for the role. Some examples of skills and qualifications for an accounts receivable clerk may include:

    • A minimum of 2 years’ experience in accounts receivable or in a similar role.
    • Excellent communication skills, both verbal and written.
    • Proficiency in Microsoft Office, particularly Excel, and experience with accounting software.
    • Ability to prioritize and manage multiple tasks in a fast-paced environment.
    • A strong attention to detail and accuracy.

    Company Information

    The job posting should include information about your company and the team the candidate will be working with. This can help attract candidates who share your company values and culture. Some information to include in the job posting could be:

    • A brief overview of the company’s mission and values.
    • Information about the team the candidate will be working with, including the size of the team and the team’s responsibilities.
    • Details about the company culture and work environment.
    • The location of the company and any relevant details about the location.

    Closing Statement

    The closing statement should encourage candidates to apply for the job and provide instructions for applying. This should include the deadline for applications and any other relevant details. You could end the job posting by saying something like:

    “If you have the experience and skills we’re looking for, please apply by [insert deadline] by submitting a cover letter and resume to [insert the email address or link where they should apply]. We look forward to hearing from you!”


    A clear and concise job posting can help ensure you attract the right candidates for the role of an accounts receivable clerk. Be sure to include all necessary information about the role, the required skills and qualifications, and information about your company and team. With a little bit of effort, you can create a job posting that will catch the attention of top-notch accounts receivable clerks.

    What is the role of an Accounts Receivable Clerk?

    An Accounts Receivable Clerk is responsible for managing and processing payments received from clients or customers. They keep track of all sales invoices, prepare and send out monthly statements, and follow up with clients who are behind on their payments. They also assist in resolving any issues related to billing or payments.

    What are the requirements for an Accounts Receivable Clerk?

  • High school diploma or equivalent required
  • 2 or more years of experience in a similar role
  • Proficiency in basic math and accounting principles
  • Excellent communication and interpersonal skills
  • Familiarity with accounting software (QuickBooks, Xero, etc.)
  • What are the key responsibilities of an Accounts Receivable Clerk?

  • Producing and sending out sales invoices to customers
  • Posting payments received to customer accounts
  • Reconciling customer accounts and identifying and resolving any discrepancies
  • Preparing monthly statements for customers and following up on overdue accounts
  • Assisting with month-end closing procedures
  • What should be included in an Accounts Receivable Clerk job posting?

  • The title of the position
  • A brief summary of the job responsibilities
  • The required qualifications and skills
  • Information about the company and its culture
  • Details about compensation and benefits
  • What are some good interview questions to ask Accounts Receivable Clerk candidates?

  • Can you describe your experience with invoicing and payment processing?
  • How do you handle conflicts or issues related to billing?
  • How do you prioritize your tasks and manage your time?
  • Can you tell me about a time when you had to work with a difficult customer, and how you resolved the situation?
  • What accounting software have you worked with, and how proficient are you in using it?
  • Get Started

    Start saving time and money on recruiting

    Start today for free to discover how we can help you hire the best talents.

    Get started Get Started!
    This site uses cookies to make it work properly, help us to understand how it’s used and to display content that is more relevant to you. For more information, see our Privacy Policy