Administration Job Description Template

This Administration job description template outlines the key responsibilities and requirements for the role of an administrator, including tasks such as managing day-to-day operations, organizing and maintaining records, communicating with internal and external stakeholders, and overseeing administrative staff. Use this template to create a job description that accurately reflects the duties and qualifications of an administrator in your organization.

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Job Summary:

The Administration is responsible for managing day-to-day operations of the office, ensuring smooth and efficient functioning of the organization.

Key Responsibilities:

  • Coordinating and managing office administration, including budgeting, local purchasing, facilities management, and office systems.
  • Managing office communications such as emails, phone calls, and correspondence.
  • Acting as a liaison between staff and management, handling employee queries and concerns, and facilitating communication within the organization.
  • Organizing and scheduling meetings, workshops, and events, and preparing agendas and minutes of meetings.
  • Maintaining accurate records and documents, and ensuring compliance with applicable laws and regulations.
  • Qualifications:

  • Proven experience in office administration, preferably in a similar role.
  • Strong organizational and planning skills, with the ability to prioritize tasks and manage time effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office applications, especially Excel and Word.
  • Ability to work independently and as part of a team, with a positive attitude and strong work ethic.
  • Demonstrated ability to maintain confidentiality, and handle sensitive and confidential information with integrity.
  • If you believe you are a fit for this role, please submit your application for consideration.


    Creating an administration job posting is a crucial step for organizations that want to attract qualified candidates for various administrative positions. The job posting is the first point of contact between an organization and a prospective employee. Therefore, it is essential to craft a job posting that effectively highlights the role's essential functions, qualifications, requirements, and company culture. In this article, we will guide you on how to create an administration job posting that will attract qualified candidates to your organization.

    Job Title and Overview

    The job title should be concise and descriptive. It should reflect the primary duties of the position. Avoid using jargon or company-specific titles. Also, provide an overview of the job's primary functions and what the successful candidate will be responsible for.

    Key Responsibilities and Duties

    Provide a detailed list of the job's primary responsibilities and duties. Use bullet points to make it easier to read and understand. However, do not make the list too long, keeping it to 7-10 points. Each point should be focused on specific aspects of the job.

    Qualifications and Requirements

    List essential qualifications and requirements that are necessary to perform the job. Start with the essential requirements like education level, work experience, and other certifications. Then provide a list of preferred qualifications that will give candidates an edge but are not mandatory.

    Skills and Competencies

    Provide a list of required and preferred skills and competencies the successful candidate should possess. These may include communication skills, computer proficiency, data analysis, customer service, and more.

    Company Culture and Value Proposition

    Provide a brief description of your company's culture and value proposition. This will give candidates an insight into your organization’s work environment and help them determine if they’re a good fit.

    Instructions on How to Apply

    Provide clear instructions on how to apply for the job. Include the deadline for submitting applications and the format accepted. Indicate the documents required, for example, the resume, cover letter, educational certificates, and work samples. Provide a contact email or phone number for inquiries or follow-up questions.


    In conclusion, a well-crafted administration job posting is crucial in attracting and hiring the right candidate for the job. By following the steps outlined above, you can create an effective job posting that clearly communicates the position requirements, responsibilities, and company culture. Remember to keep it concise and easy to understand, so that qualified candidates can take an interest in applying and ultimately joining your organization.

    What should be included in an Administration job posting?

    When creating an Administration job posting, you should include the job title, a brief summary of the job duties and responsibilities, requirements for the candidate (education, experience, skills), details about the company culture and benefits, and information on how to apply for the role.

    What are some best practices for creating an Administration job posting?

  • Use a clear and concise job title that accurately reflects the position.
  • Provide a descriptive and appealing job summary to catch the attention of potential candidates.
  • List the required qualifications and experience necessary to perform the job effectively to help filter out unqualified candidates.
  • Highlight any unique or exciting aspects of the job or company culture to attract candidates who align with those values.
  • Keep the formatting consistent and easy to read for clarity.
  • Include information about the application process, including any required documents and deadlines.
  • What are some common mistakes to avoid when creating an Administration job posting?

  • Using vague or overly generic job titles that may not attract qualified candidates.
  • Not including enough information about the job duties, qualifications, and company culture can lead to confusion or disinterest from eligible candidates.
  • Omitting any details about the application process or requirements can result in candidates submitting incomplete or inappropriate applications.
  • Using complicated or hard-to-read formatting can quickly turn off potential candidates.
  • How can I effectively screen and select Administration job candidates?

    When reviewing candidates for an Administration role, it's essential to evaluate their experience, skills, qualifications, and how well they align with the company culture. You can screen candidates by conducting initial phone or virtual interviews, reviewing their resumes and cover letters, and administering skills tests or personality assessments.

    It's also essential to consider their communication skills and professionalism during the interview process, as these traits can be vital in an Administration role.

    Ultimately, the best way to select the right candidate is to have a well-defined job description and a clear understanding of the company's values and culture, allowing you to compare applicants against these criteria.

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