Administrative Clerk Job Description Template

The Administrative Clerk is responsible for providing general office support and performing various clerical tasks. They perform a range of duties including filing documents, answering phone calls, scheduling appointments, and receiving and directing visitors. The ideal candidate for this position should have excellent organizational, communication, and interpersonal skills, as well as proficiency in basic office software. If you are detail-oriented, organized, and thrive in a fast-paced environment, this may be the job for you.

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Job Description

Position Summary

The Administrative Clerk is responsible for providing administrative support to ensure efficient operation of the office. The Administrative Clerk will assist colleagues and executives by supporting them with planning and distributing information.


  • Perform tasks using computer software such as Microsoft Office, Google Suite, and QuickBooks
  • Prepare and create physical and electronic files to keep important company records and documents easily accessible
  • Manage office supplies and inventory needed for day-to-day operation of the office
  • Assist with travel arrangements and calendar management to ensure timely execution of important business meetings and events
  • Provide administrative support to executives and colleagues as needed
  • Attend meetings and prepare accurate minutes
  • Other duties as assigned by the supervisor


  • High School diploma or equivalent
  • 1-2 years of experience working in an administrative support role
  • Proficient in computer software such as Microsoft Office and Google Suite
  • Excellent communication and organizational skills
  • Ability to work independently and effectively prioritize multiple tasks
  • Detail-oriented with strong analytical and problem-solving skills
  • Comfortable using office equipment such as printer, scanner, and fax machine


Creating a job posting is a vital step in finding the perfect candidate for your administrative clerk position. You want your job posting to be clear, concise, and appealing to the eye.

Job Title and Overview

Begin your administrative clerk job posting with the job title and a brief overview of the position. This should be a short paragraph that gives a general idea of what the job entails.

For example, "ABC Company is seeking an Administrative Clerk to join our team. The Administrative Clerk will be responsible for providing support to the office staff, managing files, and communicating with clients."

Key Responsibilities

List the key responsibilities of the administrative clerk position. This should be a bulleted list using

  • tags. Be sure to highlight the essential duties and requirements for the job.

    Some sample responsibilities may include:

  • Answering phones and directing calls to appropriate staff members.
  • Organizing and managing files, both electronic and paper-based.
  • Assisting with accounts payable and accounts receivable.
  • Maintaining office supplies and ordering new supplies as needed.
  • Creating and distributing memos, emails, and other documents as requested.
  • Providing support to the office staff as needed.
  • Qualifications

    Include the necessary qualifications for the administrative clerk position. This can be a bulleted list using

  • tags or a short paragraph. Be sure to list any required education or experience for the job.

    Some sample qualifications may include:

  • High school diploma or equivalent.
  • Prior administrative experience preferred
  • Proficient in Microsoft Office and other computer applications.
  • Excellent communication and customer service skills.
  • Ability to work independently and as part of a team.
  • How to Apply

    Provide clear instructions on how to apply for the administrative clerk position. This could be as simple as providing an email address or online application link. Consider adding a sentence about the timeline for applications and when you anticipate filling the position.

    For example, "To apply for the Administrative Clerk position, please send your resume and cover letter to [insert email address here]. We will begin reviewing applications on [insert date], and anticipate filling the position by [insert date]."


    By following these simple steps, you can create an effective administrative clerk job posting that will attract qualified candidates. Keep it clear, concise, and easy to read, and you're sure to find the perfect candidate for your business needs.

    Frequently Asked Questions on Creating Administrative Clerk Job Posting

    • What are the key responsibilities of an Administrative Clerk?

      An administrative clerk is responsible for performing clerical duties, such as answering phones, typing documents, and filing paperwork, among others. They are also responsible for keeping records of meetings, scheduling appointments, and managing correspondence of various departments.

    • What skills and qualifications should an Administrative Clerk possess?

      An Administrative Clerk should have excellent communication skills, both verbal and written. They should also have strong organizational and time-management skills, attention to detail, and proficiency in Microsoft Office. A high school diploma or equivalent is usually required, while some employers may require an associate or bachelor's degree in a related field.

    • How can I make my Administrative Clerk job posting stand out?

      Make sure to highlight the unique aspects of your organization and what makes it a great place to work. Use clear and concise language in your job posting, and emphasize the qualifications and skills that are necessary for the Administrative Clerk position. Also, make sure to include information about the benefits and perks of the job.

    • How can I attract the right candidates for my Administrative Clerk position?

      Consider using job boards and online recruiting sites that are focused on administrative support roles. You can also post the job on your organization's social media channels or collaborate with local community organizations to attract a diverse pool of candidates. Additionally, be sure to include clear job requirements and qualifications in your posting to attract candidates who are a good fit for the role.

    • What should I include in an Administrative Clerk job posting?

      Your job posting should include the job title, responsibilities, and qualifications required for the role. It should also include the location of the job, the salary range, and any benefits or perks that come with the job. Finally, be sure to include instructions on how to apply for the position, such as including a resume and cover letter.

    • Are there any legal considerations I must keep in mind when creating an Administrative Clerk job posting?

      Yes. Employers must comply with federal and state laws regarding job postings, including laws that prohibit discrimination based on age, gender, race, and disability status. Be sure to review your job posting for any discriminatory language or requirements, and ensure that your posting aligns with all relevant employment laws.

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