Administrative Coordinator Job Description Template

The Administrative Coordinator is responsible for supporting the daily operations of an organization. They assist with various administrative tasks, including answering phones, scheduling appointments, and responding to emails. This job description template outlines the responsibilities, qualifications, and skills necessary for an Administrative Coordinator.

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Job Description

An administrative coordinator is responsible for supporting and coordinating various administrative tasks within an organization. These tasks may include scheduling appointments, managing files, preparing reports, making travel arrangements, and overseeing office supplies and equipment.


  • Coordinate administrative activities and operations.
  • Schedule meetings, appointments, and travel arrangements.
  • Prepare reports, presentations, and other documents.
  • Manage and maintain files and records.
  • Respond to phone calls and emails.
  • Order and maintain office supplies and equipment.
  • Perform other administrative tasks as needed.


  • High school diploma or equivalent.
  • Proven experience as an administrative coordinator or in a similar role.
  • Excellent communication and organizational skills.
  • Strong attention to detail and ability to multitask.
  • Proficiency in Microsoft Office and other administrative software.
  • Ability to work independently and as part of a team.

What is an Administrative Coordinator?

An Administrative Coordinator is a professional who coordinates and oversees the administrative operations of an organization. They are responsible for providing administrative support to the management team, facilitating communication between departments, and managing the logistics of the office.

Skills and Qualifications Required for an Administrative Coordinator

  • Bachelor's degree in Business Administration, Communications, or related field
  • Prior experience as an Administrative Coordinator or related role
  • Excellent organizational and time management skills
  • Ability to work independently and manage multiple tasks simultaneously
  • Strong communication and interpersonal skills
  • Familiarity with Microsoft Office Suite
  • Knowledge of customer service practices and principles
  • How to Create an Administrative Coordinator Job Posting

    Creating an effective job posting is crucial in attracting strong candidates for your Administrative Coordinator position. Here are some tips to consider when crafting your job description:

    1. Job Title and Summary

    Choose a job title that accurately describes the role and responsibilities of the position. In the summary, provide a brief overview of the position, including the key responsibilities, and qualifications required.

    2. Responsibilities

  • Create a list of primary responsibilities and tasks for the position. This may include administrative support, office management, and coordination of office logistics.
  • 3. Qualifications and Requirements

  • List the necessary qualifications and requirements. This may include education, work experience, and skills required.
  • 4. Company Overview and Culture

    Include a brief overview of your company and its mission. Describing your company culture can also help applicants better understand if they would be a good fit for the role and the organization.

    5. Application Instructions

    Provide instructions for applicants on how to apply for the position. This may include submitting a resume, cover letter, and other relevant materials. Also, consider the interview process and timeline.


    An Administrative Coordinator is a critical role that ensures the smooth functioning of the office and the organization. Creating an effective job posting is essential in attracting the right candidate for your organization. By following the steps outlined above, you can create a compelling job posting that attracts top talent for your Administrative Coordinator position.

    Frequently Asked Questions on Creating Administrative Coordinator Job Posting

    Administrative Coordinators are responsible for ensuring the smooth operation of an organization or department by coordinating administrative tasks and procedures. Crafting a job posting for this role requires attention to detail and a clear understanding of the skills and qualifications required for the position. Here are some frequently asked questions on creating an Administrative Coordinator job posting.

    What should be included in an Administrative Coordinator job posting?

    An Administrative Coordinator job posting should include a clear job title, job summary that highlights the key responsibilities, qualifications and skills required, and details of remuneration and benefits. It should also outline the work schedule, work location, and any non-negotiable requirements such as language proficiency or specific certifications.

    What are the essential skills required for an Administrative Coordinator?

    An Administrative Coordinator is required to have exceptional organizational skills, be proficient in verbal and written communication, have experience in managing budgets, be detail-oriented, and have proficiency in office software applications. Additionally, a successful candidate must have the ability to manage multiple tasks and prioritize accordingly, possess good decision-making skills, and have a customer service mindset.

    What level of experience is required for an Administrative Coordinator role?

    Administrative Coordinator roles can vary in seniority, with some requiring more experience than others. It is essential to outline the required level of experience in the job posting to attract the right candidates. Entry-level roles may require up to two years of experience, while senior roles may require five years or more.

    What are some of the specific responsibilities of an Administrative Coordinator?

    An Administrative Coordinator is responsible for several tasks, which may include managing department calendars, scheduling appointments, preparing and updating reports, managing budgets, creating presentations, and coordinating meetings and events.

    How can I make my Administrative Coordinator job posting stand out from others?

    One effective way to make your job posting stand out is to use clear and concise language that highlights the unique selling points of the role and the organization. Additionally, using bullet points to list the responsibilities and requirements can make the job posting easier to read and understand. Including information about the culture and values of the organization can also help to attract the right candidates.

    How should I evaluate candidates for an Administrative Coordinator role?

    When evaluating candidates for an Administrative Coordinator role, it is important to assess their experience, skills, and qualifications against the requirements outlined in the job posting. It is also essential to evaluate their communication skills, decision-making abilities, and ability to manage multiple tasks. Conducting behavioral-based interviews and asking for specific examples of how they have handled similar tasks in the past can help to identify the best candidate for the role.

    How can I create an inclusive job posting for an Administrative Coordinator role?

    To create an inclusive job posting, it is essential to use inclusive language that avoids gendered or ableist terms. Additionally, outlining the organization's commitment to diversity and inclusion can help to attract a diverse pool of candidates. Being open to flexible work arrangements and accommodations can also help to make the role accessible to a wider range of applicants.

    In conclusion, creating an effective job posting for an Administrative Coordinator role requires careful attention to detail and a thorough understanding of the skills and qualifications required for the position. By following these frequently asked questions, you can ensure that you craft a job posting that attracts the best candidates for the role.

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