Administrative Manager Job Description Template

An administrative manager is a vital member of any organization who oversees the daily operations and administrative tasks. They are responsible for dealing with paperwork, maintaining records, and ensuring that all systems and processes are functioning efficiently. A well-crafted job description will be instrumental in attracting the right candidate for this essential position in your company. Our administrative manager job description template can help you create a clear and concise job posting that accurately represents the role and responsibilities of an administrative manager.

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The Administrative Manager is responsible for overseeing the administrative operations of a company or organization. They are responsible for managing the support staff, overseeing administrative tasks, and ensuring the organization runs smoothly.


  • Supervise administrative staff and ensure they are performing their duties efficiently
  • Oversee the scheduling and coordination of appointments, meetings, and events
  • Manage administrative tasks such as filing, data entry, and other clerical duties
  • Develop and implement policies and procedures to improve efficiency and workflow
  • Communicate with other departments to ensure smooth operations and resolve issues as they arise
  • Manage budgets and expenses for the administrative department
  • Prepare reports and presentations for upper management
  • Stay up-to-date on industry trends and best practices


  • Bachelor's degree in business administration or related field
  • Proven experience as an administrative manager or similar role
  • Excellent organizational and problem-solving skills
  • Strong leadership and supervisory abilities
  • Ability to communicate effectively with all levels of the organization
  • Proficient in Microsoft Office Suite
  • Knowledge of budgeting and financial reporting

Working Conditions:

The Administrative Manager typically works in an office setting during regular business hours. They may occasionally need to work evenings or weekends to complete projects or meet deadlines. They may also need to travel to attend meetings or conferences.

Physical Requirements:

  • Sitting for extended periods of time
  • Ability to lift up to 25 pounds
  • Use of a computer for extended periods of time


Creating an administrative manager job posting is an essential part of finding the right talent for your company. This position is key to ensuring the smooth running of your business operations and requires a highly skilled individual with extensive experience. Therefore, it is important to draft a job posting that attracts the best candidates and accurately reflects the needs of your company.

Job Title and Description

The first thing to consider when drafting a job posting is the job title. Ensure that the title is accurate and clearly reflects the role of the position. For an administrative manager position, you could use a title like “Administrative Manager,” “Office Manager,” or “Executive Assistant Manager.”

Next, you need to describe the key responsibilities and duties of the position. As an administrative manager, candidates will be responsible for overseeing the administrative tasks of the company, ensuring that everything runs smoothly and efficiently. They should possess excellent communication skills and be able to handle various tasks simultaneously. Other responsibilities and duties to mention could include the management of office supplies, administrative staff, and budgets.

Qualification Requirements

The qualification requirements should be listed clearly and in detail in the job posting. This is where you describe the necessary education, experience, and skills that the ideal candidate should possess. For an administrative manager position, a Bachelor's degree in business administration or related fields is often required. Candidates should have extensive experience in office management and administrative duties. They also need to possess strong leadership skills, excellent organization, budget management, and communication skills.

Company Description and Culture

List the company's name and the industry it operates in. Describe the company culture and work environment. You can mention important values, goals, or mission statements to attract like-minded individuals. Highlight any career advancement opportunities or employee benefits that the company offers.

Salary and Benefits

The posting should include an estimated salary range, depending on the experience and qualifications of the candidate. Make sure to include any additional benefits like health insurance, retirement plans, and paid leave. This information can help attract top talent to your company.

How to Apply

Provide clear instructions on how to apply for the position. Be specific about the deadline and how candidates can submit their application. Mention if you require any supporting documents or if you need any additional information to be included in the application. Provide the contact person's name and email address if candidates have any questions or concerns.


To create a successful administrative manager job posting, it is essential to accurately describe the position, qualifications, and responsibilities. Highlight your company’s culture, benefits, and values. By doing so, you can ensure that your company attracts highly qualified candidates who will contribute to the growth and success of your business.

FAQs on creating Administrative Manager job posting

  • What information should be included in the job title?

    The job title should accurately and clearly describe the position. It should also indicate the level of responsibility and authority the role possesses.

  • What are the basic qualifications required for an Administrative Manager?

    An Administrative Manager should typically have a bachelor's degree in business administration or a related field, as well as several years of experience in administrative or management roles. The candidate should also have strong interpersonal skills, good organization skills, and excellent communication skills.

  • What are the key responsibilities of an Administrative Manager?

    The key responsibilities of an Administrative Manager may include managing administrative staff, developing and implementing administrative procedures, overseeing budget and resource allocation, ensuring compliance with legal and regulatory requirements, and liaising with stakeholders and external partners.

  • What are some essential skills for an Administrative Manager?

    Effective communication, leadership, problem-solving, decision-making, time management, organization, and attention to detail are all essential skills for an Administrative Manager.

  • What should be included in the job description?

    The job description should contain information on the key responsibilities and qualifications needed for the role. It should include details on salary range, benefits, and other perks, as well as any required certifications or training programs. It should also specify how the applicant should apply and how the hiring process will proceed.

  • How do I attract the best candidates?

    To attract the best candidates, it's essential to write a detailed job description that accurately describes the position and its requirements. Offering competitive compensation and benefits packages, as well as highlighting the organization's mission and culture, can also help attract the best candidates.

  • How long should the job posting be open?

    The job posting should be open long enough to attract a sufficient number of qualified candidates, generally between 30-60 days. However, it's important not to leave the posting open for too long, as it can make the hiring process overly lengthy and cumbersome.

  • What are some common mistakes to avoid when creating a job posting for an Administrative Manager?

    Common mistakes to avoid include writing a vague job title or job description, neglecting to mention the salary or benefits, including overly broad or unrealistic job requirements, and not emphasizing the organization's mission or culture.

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