Administrative Supervisor Job Description Template

The Administrative Supervisor job description template outlines the key responsibilities and requirements for this role. As an administrative supervisor, the successful candidate will be responsible for overseeing and managing the administrative staff, ensuring that daily operations run smoothly and efficiently. They will also be responsible for coordinating various administrative duties, like managing schedules, answering phone calls, and organizing paperwork. The ideal candidate should have excellent organizational skills, strong communication skills, and the ability to work well in a fast-paced environment.

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Job Description

Position Summary

The Administrative Supervisor is responsible for overseeing the day-to-day operations of the administrative staff and ensuring efficient and effective workflow. This position reports to the Manager and works closely with other departmental teams to achieve organizational goals.

Key Responsibilities

  • Supervise and manage the administrative staff.
  • Create and implement processes to improve efficiency and effectiveness of administrative functions.
  • Ensure compliance with organizational policies and procedures.
  • Coordinate with other departments to complete projects on time and within budget.
  • Act as a liaison between administrative staff and management.
  • Develop and maintain departmental documentation, including standard operating procedures and work instructions.
  • Oversee the scheduling and planning of meetings, events, and travel arrangements.
  • Monitor and manage departmental budget.
  • Provide training and support to staff to ensure they have the necessary skills to perform their job functions effectively.
  • Assist with special projects as needed.

Qualifications and Skills

  • Bachelor's degree in Business Administration or related field.
  • Minimum of 3 years of experience in a supervisory role.
  • Strong leadership, communication, and interpersonal skills.
  • Excellent problem-solving and decision-making abilities.
  • Proficiency in Microsoft Office and other software applications.
  • Ability to manage multiple projects simultaneously.
  • Experience in budget management and financial analysis.
  • Ability to work collaboratively with other departments and teams.

We are an equal opportunity employer and welcome applications from all qualified candidates. Only those selected for an interview will be contacted.


When it comes to hiring Administrative Supervisors for your organization, creating a job posting is crucial in finding the right candidate who possesses the required skills and experiences to meet the expectations of the role. To attract the right talent, it’s important to have an impressive and well-structured job posting for the position. In this article, we will explore how to create an Administrative Supervisor job posting that will help you find the perfect candidate.

Define the Job Title and Role

The first step to creating a job posting for an Administrative Supervisor is to define the job title and role. This should be a clear and concise summary of the position, including the key responsibilities and requirements. It’s important to be specific about the tasks that the candidate will be expected to perform and the qualifications they should possess.

  • Job Title: Administrative Supervisor
  • Role: Manage administrative tasks and supervise support staff to ensure the smooth operation of daily office activities.
  • Outline The Responsibilities

    Next, you should list the responsibilities that the candidate will be expected to perform as an Administrative Supervisor. Be clear and specific about what the position entails.

  • Oversee and manage support staff, including assigning duties, training, and ensuring performance goals are met.
  • Ensure the smooth operation of daily office activities, including maintaining organized files, managing forms, and ensuring timely and accurate report submissions.
  • Develop and implement office procedures, including office policies and systems for dealing with the office routine.
  • Provide exceptional customer service, including phone and email etiquette, and ensure clients are attended to in a timely and professional manner.
  • Coordinate staff recruitment, interviewing, and hiring.
  • List The Qualifications

    After outlining the responsibilities, you should list the qualifications that are required for the position. This should include both minimum and preferred qualifications, such as education and experience.

  • Bachelor's degree in business administration or related field.
  • Experience in administrative roles with a minimum of three years.
  • Experience in supervising and managing support staff.
  • Excellent communication and customer service skills.
  • Exceptional organizational and time management skills.
  • Proficiency in Microsoft Office Suite.
  • Describe The Work Environment

    It is essential to give potential candidates an idea of the work environment they will be working in. This can help to attract the right fit to your organization and also give them an idea of the expectations.

  • The Administrative Supervisor will work in a busy office environment.
  • The position requires the ability to multitask and work efficiently in a fast-paced environment.
  • The candidate will work closely with support staff and clients.
  • Final Words

    Creating a well-written and well-structured Administrative Supervisor job posting is essential in finding the right candidate for your organization. Keep the tone of the job posting professional, and make sure to outline clearly the responsibilities, qualifications, and work environment. Investing time and effort into your job posting will pay off in the end by attracting the right talent for your organization.

    FAQs on Creating Administrative Supervisor Job Posting

    1. What should I include in the job title?

    The job title should accurately describe the role and responsibilities of the Administrative Supervisor. Avoid using generic titles such as "Manager" or "Coordinator", and instead use specific terms such as "Office Operations Supervisor" or "Human Resources Administrative Supervisor."

    2. What are the essential qualifications for an Administrative Supervisor?

    Qualifications vary depending on the industry and the specific needs of the organization. However, some common qualifications for an Administrative Supervisor include a bachelor's degree in business administration or related field, experience in administrative management, excellent communication and interpersonal skills, and a strong understanding of office software applications.

    3. What should the job description include?

    The job description should provide detailed information on the duties and responsibilities of the Administrative Supervisor. This may include managing administrative staff, overseeing office operations, communicating with clients and vendors, developing and implementing policies and procedures, and ensuring compliance with relevant regulations and laws.

    4. How long should the job description be?

    The job description should be concise and to-the-point, without leaving out any important details. A good rule of thumb is to keep it between 500-1000 words, using bullet points and short paragraphs to break up the text.

    5. How much should I pay an Administrative Supervisor?

    The salary for an Administrative Supervisor varies depending on the industry, location, and experience of the candidate. Research similar positions in the industry and the local job market to determine a competitive salary range.

    6. Should I include benefits in the job posting?

    Yes, it is recommended to include the benefits package in the job posting. This helps attract qualified candidates and shows that the organization values their employees. Common benefits include health insurance, retirement plans, paid time off, and professional development opportunities.

    7. What should I look for in a candidate during the interview process?

    During the interview process, look for candidates who have strong leadership skills, experience in administrative management, excellent organizational skills, and the ability to work collaboratively with other staff members. Also, assess their communication skills, problem-solving abilities, and their fit with the organization's culture.

    8. Can I include a disclaimer in the job posting?

    Yes, it is recommended to include a disclaimer in the job posting to protect the organization from potential legal issues. The disclaimer may include a statement that the job posting is not an employment contract, a statement on equal opportunity employment, and a statement on the verification of employment eligibility.

    9. How many candidates should I interview?

    The number of candidates to interview depends on the number of qualified applicants for the position. It is recommended to interview a minimum of three candidates, but it may be necessary to interview more to find the best fit for the organization.

    10. How can I make my job posting stand out?

    To make your job posting stand out, create a job title that accurately reflects the position, include detailed job responsibilities, qualifications, and requirements, and highlight the benefits of working for the organization. Also, use active language and clear and concise sentences to make the job posting more accessible to potential candidates.

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