Admissions Assistant Job Description Template

The Admissions Assistant is responsible for providing administrative support to the admissions department of an educational institution. This role involves handling inquiries from applicants, processing paperwork, and coordinating with various departments within the institution. The ideal candidate should have strong communication and organizational skills, be detail-oriented, and able to work independently in a fast-paced environment. This job description template outlines key responsibilities and qualifications necessary for the position.

633 people used this job description template, 82 people have rated it.

Job Summary

The Admissions Assistant will support the admissions team through various administrative tasks, providing excellent customer service to prospective students and their families.


  • Greet visitors, answer phones, and respond to inquiries about the admissions process
  • Provide timely and accurate administrative support to the admissions team
  • Assist with the coordination of campus tours and events
  • Maintain accurate records and gather data for reports
  • Assist with the preparation, review, and dissemination of admissions materials
  • Provide excellent customer service to prospective students and their families
  • Collaborate with other departments to ensure a seamless admissions process
  • Perform other duties as assigned


  • High school diploma or equivalent required; associate or bachelor's degree preferred
  • Experience in a customer service or administrative support role
  • Excellent communication and interpersonal skills
  • Strong organizational and time management skills
  • Proficiency in Microsoft Office and other relevant software
  • Ability to work independently and as part of a team
  • Attention to detail and ability to multitask
  • Flexibility to work occasional evenings and weekends as needed

Job Description

Admissions assistants play a critical role in the educational institution, facilitating the admission process, handling student inquiries, and maintaining databases. The job requires excellent organizational and communication skills, the ability to manage multiple priorities, and a high level of customer service.


  • Assist with the admission process, including processing applications and responding to inquiries
  • Maintain accurate and up-to-date student records and databases
  • Assist with enrollment management initiatives
  • Coordinate campus tours and events for prospective students and families
  • Assist with financial aid processes and student billing inquiries
  • Provide excellent customer service to students, families, and staff


  • Associate’s degree or higher in a related field
  • 1-3 years of experience in an administrative or customer service role
  • Excellent organizational and time management skills
  • Strong attention to detail
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office and database management systems
  • Ability to work collaboratively with colleagues and stakeholders

How to Apply

If you are interested in applying for the Admissions Assistant position, please submit your cover letter, resume, and contact information for three professional references to the hiring manager at [insert email address].

We appreciate your interest in this position, but please note that only qualified candidates will be contacted for an interview.

Frequently asked questions on creating Admissions Assistant job posting

When creating a job posting for an Admissions Assistant position, it's important to make sure it reflects the skills and qualifications necessary for the job. Here are some common questions and answers to help you create an effective job posting:

What should be included in the job title?

The job title should clearly state that the position is for an Admissions Assistant. You can also include additional details such as the level, department or location.

What should be included in the job description?

The job description should include the key responsibilities of the Admissions Assistant, including but not limited to:

  • Assisting with the admissions process, including application review and evaluation
  • Providing support to prospective students and families
  • Collaborating with other academic departments
  • Creating and maintaining student records
  • Desired qualifications such as relevant experience, education level, and specific skills should also be included.

    What should be included in the qualifications for the position?

    The qualifications should include a minimum education level, relevant experience, and specific skills. For example:

  • A bachelor's degree in a related field
  • Experience in higher education admissions
  • Strong communication and interpersonal skills
  • Proficiency in Microsoft Office and database management software
  • Are there any other important details to include?

    It's important to include details such as work schedule, salary range, benefits, and any other relevant details about the position. Additionally, you may want to include a brief section about your organization or institution and its mission.

    How can I make my job posting stand out to potential candidates?

    Consider including information about professional development opportunities, a positive work culture, and any additional benefits offered. Using descriptive language and outlining specific opportunities for advancement may also help attract top talent.

    By taking the time to create a clear, comprehensive job posting, you can increase your chances of attracting qualified candidates for the position of Admissions Assistant.

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