Assistant Facility Manager Job Description Template

The Assistant Facility Manager is responsible for supporting the Facility Manager in ensuring the effective and efficient operation of the facility. This position involves a range of duties, including maintenance, repair, and management of the facility's physical infrastructure, as well as overseeing the work of vendors, contractors, and staff. The Assistant Facility Manager will work closely with the Facility Manager and other team members to ensure that the facility is well-maintained, safe, and compliant with industry regulations. The ideal candidate will have strong organizational and communication skills, as well as experience in facility management or a related field.

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The Assistant Facility Manager is responsible for supporting the daily operations of a facility and ensuring it is maintained to a high standard. This role includes managing and supervising staff, implementing standard operating procedures, maintaining equipment and systems, and facilitating communication between departments.


  • Assist in managing the day-to-day operations of the facility while ensuring compliance with all local, state, and federal regulations.
  • Supervise and manage facility staff, including maintenance workers, custodial staff, and security personnel.
  • Ensure all safety regulations and procedures are in place and followed at all times.
  • Maintain and update records for equipment, systems, and supplies used in the facility.
  • Manage inventory and order necessary supplies and equipment.
  • Implement and maintain standard operating procedures for facility operations.
  • Facilitate communication between departments and ensure a cohesive work environment.
  • Collaborate with other facility managers to develop and implement best practices for facility management.
  • Conduct regular inspections of the facility and report any issues or necessary repairs.
  • Assist in the development and management of the facility budget.


  • Bachelor’s degree in facility management or related field, or equivalent work experience.
  • Experience in managing a facility and a team of employees.
  • Strong communication and interpersonal skills.
  • Ability to establish and maintain professional relationships with staff, vendors, and clients.
  • Strong organizational and problem-solving skills.
  • Ability to work independently and manage multiple tasks simultaneously.
  • Knowledge of safety regulations and procedures.
  • Proficiency with Microsoft Office and facilities management software.


Assistant Facility Manager is a crucial role in a company’s overall management. The person in this role is responsible for ensuring the proper functioning of company facilities, including equipment and environments necessary for a productive work environment. In this article, we will discuss how to create an Assistant Facility Manager job posting that will attract the right candidates for this position.

Job Description

The first step to creating an effective Assistant Facility Manager job posting is to create a clear job description. The description should provide a brief overview of the role, including the main responsibilities and qualifications required for the position. The job description should include the following specific details about the position:

  • Overview of the position
  • The main responsibilities
  • Qualifications required
  • Required experience and education
  • Other duties as assigned

Qualifications and Skills

It is important to include information about the qualifications and skills required for an Assistant Facility Manager in your job post. It is essential to ensure that the person applying for this role has the necessary training, education, and experience to meet the company’s needs. Some essential qualifications and skills that should be included are:

  • Strong organizational and time management skills
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office and other relevant software tools
  • Knowledge of building codes and regulations
  • Ability to work collaboratively with colleagues on a team


The Assistant Facility Manager’s main responsibilities should be emphasized in the job posting to provide clarity to applicants about the job and required deliverables. Highlighting this information will allow candidates to determine if they have the necessary skills and abilities to handle the responsibilities of the role. Some of the significant responsibilities include:

  • Assist in the overall management of company facilities
  • Ensure smooth operation and maintenance of company equipment
  • Forecast and manage facility maintenance budget efficiently
  • Coordinate and supervise daily facility operations
  • Implement and monitor facility safety procedures and protocols

Company culture

Include an overview of the company culture and values in the job posting. Highlighting the work environment, team culture, and company values allows candidates to determine how well their skillset and work style would fit within the organization. It’s important to make the company look attractive and add unique features or a “work perk” that would excite candidates.


Creating an effective Assistant Facility Manager job posting is essential to finding a qualified and capable candidate to manage and maintain company facilities. The job description, qualifications and skills, responsibilities, and company culture are all critical components to consider when creating a job posting. Presenting company's professional aspect significantly affects the decision-making of potential hires. Of course, keep the information presented accurate, concise, and straightforward. Avoid irrelevant information and too many details. Follow this guide to increase the chances of picking the best candidate for your organization when posting an assistant facility manager job position.

Frequently asked questions on creating Assistant Facility Manager job posting

  • What skills should I include in my Assistant Facility Manager job posting?

    It's important to include skills such as strong communication and organizational skills, experience with facilities management software, knowledge of safety and security regulations, and experience with managing a team.

  • What education and experience requirements should I include?

    Typically, employers are looking for candidates with a Bachelor's degree in facilities management, business administration, or a related field, as well as several years of experience in a supervisory or managerial role in facilities management. Make sure to clarify the required level of education and experience in your job posting.

  • How can I make my job posting stand out?

    Highlighting specific achievements and qualifications that are unique to your organization can help distinguish your job posting from others. You can also include information about your company culture, benefits, and opportunities for career advancement.

  • What are some common duties and responsibilities of an Assistant Facility Manager?

    An Assistant Facility Manager is responsible for assisting the Facility Manager in overseeing building maintenance, managing budgets, preparing reports, overseeing the work of maintenance staff, and ensuring compliance with safety and security regulations. Additional duties may include managing vendor contracts, coordinating moves and other building projects, and developing and implementing plans for facility improvements.

  • What are some key attributes of a successful Assistant Facility Manager?

    Successful Assistant Facility Managers have strong leadership, communication, and organizational skills. They are proactive problem-solvers who are able to respond to unexpected issues as they arise. They are also knowledgeable about safety and security regulations, able to manage budgets effectively, and able to develop long-term plans for facility improvements.

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