Billing Clerk Job Description Template

The Billing Clerk job description template outlines the essential roles and responsibilities of a Billing Clerk. A Billing Clerk is responsible for creating and managing invoices, processing payments, maintaining records, and performing other clerical duties related to billing transactions. The ideal candidate for this position should possess excellent communication, organizational, and analytical skills, as well as the ability to work with numbers and data accurately. The Billing Clerk job description template serves as a guide for recruiters and hiring managers looking to hire a competent and experienced professional to handle their billing process.

1663 people used this job description template, 42 people have rated it.

Billing Clerk

Job Description:

A Billing Clerk is responsible for managing all billing related tasks for a company, including ensuring invoices are accurate, preparing and issuing invoices, communicating with clients about billing questions or concerns, and updating financial records. This role requires a high degree of organization, attention to detail, and communication skills.

Job Responsibilities:

  • Prepare and issue invoices to clients
  • Ensure accuracy of all invoices
  • Communicate with clients regarding billing questions or concerns
  • Update financial records and generate regular reports
  • Manage incoming payments and follow up on overdue accounts
  • Collaborate with other departments to ensure accurate billing and provide assistance as needed


  • Associate's degree in accounting or related field
  • Prior experience in a billing or accounting role preferred
  • Strong attention to detail and ability to manage multiple tasks
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Excel and other financial software


A billing clerk is an essential part of any business, helping to manage and coordinate all aspects of billing and payments. Finding the right billing clerk can be a challenge, but creating an effective job posting can help attract the right candidates. Here are some tips on how to create a billing clerk job posting that will help you find the perfect candidate for your organization.

Job Title and Summary

The first step in creating a billing clerk job posting is to ensure that the job title and summary accurately reflect the position. The job title should be descriptive and relevant, such as "Billing Clerk" or "Accounts Receivable Clerk." The job summary should provide an overview of the position, including the primary responsibilities and qualifications required for the role.

  • Job title should be descriptive and relevant
  • Job summary should provide an overview of the position
  • Primary Responsibilities

    The primary responsibilities section of the job posting should outline the key duties and tasks that the billing clerk will be responsible for. This may include:

  • Generating invoices and statements
  • Managing accounts receivable and collections
  • Processing payments and reconciling accounts
  • Preparing financial reports and analysis
  • Tracking expenses and ensuring compliance with company policies
  • Qualifications and Skills

    The qualifications and skills section should outline the education, experience, and skills required for the role. This may include:

  • A high school diploma or equivalent
  • Experience in billing, accounts receivable, or financial management
  • Proficiency in accounting software and Microsoft Office
  • Strong attention to detail and accuracy
  • Excellent communication and interpersonal skills
  • Company Culture and Benefits

    The job posting should also include information about the company culture and benefits to help attract top candidates. This may include:

  • A positive work environment and supportive team culture
  • Competitive salary and benefits package
  • Opportunities for professional development and advancement
  • Conclusion

    Creating an effective billing clerk job posting requires a clear understanding of the position and the qualifications required to perform the job. By highlighting the primary responsibilities, qualifications, and company culture and benefits, you can attract top candidates who are the right fit for your organization.

    What should a job posting for a Billing Clerk include?

    • A clear job title
    • A job summary that provides an overview of the position's responsibilities and requirements
    • A list of essential duties and responsibilities
    • The minimum qualifications required for the position
    • Information about the company, including its mission, values, and culture
    • The location of the job and any travel requirements
    • Information on salary and benefits

    What skills should a Billing Clerk have?

    A Billing Clerk should have a range of skills, including:

    • Strong knowledge of billing and accounting software
    • Excellent attention to detail
    • Strong organizational skills
    • Good communication skills
    • Ability to work independently and with a team
    • Proficiency in Microsoft Excel
    • Ability to prioritize and manage multiple tasks

    What qualifications should a Billing Clerk have?

    The minimum qualifications for a Billing Clerk may vary depending on the company and the position. However, some common requirements include:

    • A high school diploma or equivalent
    • Experience in a billing or accounting role
    • Knowledge of basic bookkeeping principles
    • Experience using accounting software
    • Good written and verbal communication skills
    • Ability to meet deadlines

    What are some common job duties for a Billing Clerk?

    Some common job duties for a Billing Clerk may include:

    • Preparing invoices and statements for customers
    • Reviewing and reconciling billing data
    • Monitoring and following up on unpaid accounts
    • Filing and maintaining financial records
    • Preparing financial reports as needed
    • Interacting with customers to address billing issues
    • Assisting with other accounting tasks as needed

    What should be the tone of a job posting for a Billing Clerk?

    The tone of a job posting should be professional and informative. It should provide a clear overview of the job, its requirements, and its responsibilities. The posting should also communicate the company's values and culture, and should be written in a way that is engaging and easy to understand.

    Get Started

    Start saving time and money on recruiting

    Start today for free to discover how we can help you hire the best talents.

    Get started Get Started!
    This site uses cookies to make it work properly, help us to understand how it’s used and to display content that is more relevant to you. For more information, see our Privacy Policy