Billing Coordinator Job Description Template

The Billing Coordinator plays a vital role in managing the invoicing process for a company. They are responsible for ensuring accurate and timely invoicing, managing accounts receivable, and ensuring customers pay on time. The Billing Coordinator's job is essential to maintaining a company's financial health, and they must work closely with other departments, including sales and finance, to ensure billing processes run smoothly. If you are detail-oriented, organized, and have a love for numbers, then a career as a Billing Coordinator might be a great fit for you.

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Billing Coordinator

Job Summary

The Billing Coordinator is responsible for reviewing and preparing invoices, processing payments, and providing support for various accounting and financial operations.

Key Responsibilities

  • Review and prepare invoices for accuracy and completeness
  • Process incoming and outgoing payments in a timely and accurate manner
  • Track and report on outstanding invoices and payments
  • Assist with financial reporting and analysis as needed
  • Collaborate with other departments to ensure timely and accurate billing and payment processing
  • Respond to customer inquiries regarding payment status and billing questions
  • Monitor and maintain accounts receivable and accounts payable systems
  • Provide support for various accounting and financial operations as needed


  • Bachelor's degree in accounting, finance, or a related field
  • 2+ years of experience in billing and payment processing
  • Strong attention to detail and accuracy
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Excel and other financial software
  • Ability to multitask and prioritize in a fast-paced environment
  • Strong problem-solving skills and ability to work independently


A billing coordinator is responsible for managing and processing invoices, preparing reports, and maintaining accurate financial records. He/she ensures that billing procedures are followed in accordance with best practices and applicable laws to minimize errors and reduce financial risks. If you are looking for a qualified billing coordinator, you need to create a clear and comprehensive job posting that attracts candidates with the necessary skills and experience. In this article, we'll discuss how to create a billing coordinator job posting that will help you find the best candidate for your organization.

Job Summary

The job summary is the first part of the job posting that candidates read. It should provide a brief overview of the role and its responsibilities. Use clear and concise language to ensure that candidates understand what the role involves. Here's an example of what a job summary for a billing coordinator could look like:

  • Manage and process invoices to ensure accurate and timely payments to vendors
  • Create and maintain financial records and reports
  • Resolve billing discrepancies and queries from clients and vendors
  • Ensure compliance with billing procedures and applicable laws
  • Collaborate with other departments to streamline the billing process
  • Perform other administrative tasks as assigned


In this section, you need to list the qualifications and experience required for the role. Be clear about the skills and knowledge that candidates must have to be considered for the position. Here's an example of what a requirements section for a billing coordinator could look like:

  • Bachelor's degree in accounting or finance
  • Minimum of 2 years of experience in billing, accounts payable, or related field
  • Strong knowledge of accounting principles and practices
  • Proficient in Microsoft Office, especially Excel
  • Excellent organizational and time management skills
  • Attention to detail and accuracy
  • Excellent communication and interpersonal skills


The benefits section is an opportunity to highlight the perks of working for your organization. Be honest and informative, and mention any unique benefits that your company offers. Here's an example of what a benefits section for a billing coordinator could look like:

  • Health, dental, and vision insurance
  • 401(k) with matching contributions
  • Paid time off and holidays
  • Casual dress code
  • Opportunities for professional development and growth
  • Friendly and supportive work environment

How to Apply

In this section, you need to provide clear instructions on how candidates can apply for the position. Include any necessary information, such as the deadline for applications, the preferred method of application, and any required documents. Here's an example of what a how to apply section for a billing coordinator could look like:

To apply, please submit your resume and cover letter to [insert email address or link to online application portal] by [insert deadline]. In your cover letter, please address how your skills and experience match the requirements of the position. Note that only candidates selected for an interview will be contacted.


Creating a billing coordinator job posting that clearly communicates the requirements and expectations of the role is essential to attracting the right candidates. By following the steps outlined in this article, you will increase your chances of finding a qualified billing coordinator who is the right fit for your organization.

Frequently Asked Questions on Creating a Billing Coordinator Job Posting

Are you struggling to create the perfect Billing Coordinator job posting? Don't fret - we've got you covered! Here are some frequently asked questions that can help you create an effective job posting:

What qualifications should I include?

  • Include any required education or certifications
  • List specific skills needed for the job (e.g., knowledge of billing software, experience with customer service)
  • Include any relevant experience or job duties that the candidate should be familiar with
  • What should I highlight in the job description?

  • Outline the primary responsibilities for the role
  • Mention any software or tools the Billing Coordinator will be using
  • Be clear about what the company is looking for (e.g., hard worker, detail-oriented, good communication skills)
  • How can I make my job posting stand out?

  • Be creative with your job title - this can help grab the attention of potential candidates
  • Write a compelling introduction that showcases your company culture and why someone would want to work there
  • Include details about any unique benefits or perks your company offers
  • What should I avoid doing?

  • Avoid using vague language and unclear job requirements
  • Do not discriminate on the basis of race, gender, or other protected categories
  • Avoid using any language that may suggest the role is unpaid or an internship
  • By using these tips, you can create a great Billing Coordinator job posting that will attract the right candidates for your company!

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