Billing Supervisor Job Description Template

The Billing Supervisor plays a crucial role in ensuring accuracy and timeliness of billing operations in a company. This position requires strong analytical skills and attention to detail, as well as leadership abilities to supervise and train billing staff. The Billing Supervisor is responsible for managing billing schedules, resolving billing discrepancies, and monitoring billing performance metrics to ensure efficiency and effectiveness.

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Billing Supervisor Job Description


The Billing Supervisor is responsible for overseeing the billing department and ensuring accurate and timely invoicing to clients. They lead a team of billing specialists and collaborate with other departments to resolve any billing issues that arise. The Billing Supervisor reports to the Accounting Manager.


  • Supervise and train billing specialists to ensure quality work output
  • Monitor and review invoicing processes to ensure accuracy and completeness
  • Ensure compliance with billing policies, procedures, and regulations
  • Work collaboratively with other departments to resolve billing-related issues
  • Prepare and analyze billing reports to identify areas for improvement
  • Provide guidance and support to clients regarding billing inquiries and disputes
  • Manage the billing cycle from start to finish, including preparing, processing, and mailing invoices
  • Keep abreast of changes in billing regulations, practices, and technology


  • Bachelor's degree in Accounting, Finance, or related field
  • Minimum of 5 years of experience in billing, accounting, or finance
  • Proven leadership and supervisory skills
  • Excellent attention to detail and analytical skills
  • Strong communication and interpersonal skills to work collaboratively with others
  • Proficient in Microsoft Office and billing software


Every company requires a billing supervisor to manage financial transactions, reports, and reconcile accounts. The role is responsible for leading the billing team and ensuring that the billing process runs smoothly. The right candidate for the job possesses strong organizational and communication skills, attention to detail, and analytical ability. Here is how to create a billing supervisor job posting:

Job title:

The first step is to come up with a job title that accurately reflects the job's responsibilities and requirements. Common job titles for the position include Billing Supervisor, Accounts Receivable Supervisor, and Accounts Payable Supervisor.

Job summary:

The job summary should provide an overview of the role and highlight the primary responsibilities. The job summary is what candidates will read first, so it should be clear and concise. Example:

  • We are seeking a highly motivated Billing Supervisor with excellent multitasking skills and the ability to lead our billing team. The Billing Supervisor will be responsible for managing financial transactions and ensuring accurate and timely Billing.


Provide a list of job responsibilities for the candidate to be aware of. Example:

  • Oversee and manage the billing team, ensuring that daily tasks are completed accurately and efficiently.
  • Produce and maintain financial reports, including budget and cash flow projections and monthly billing reports.
  • Handle customer inquiries, disputes and complaints related to billing.
  • Conduct regular quality control checks to ensure accuracy and compliance with policies and procedures.
  • Develop and implement billing policies and procedures to improve efficiency and accuracy.


The qualifications section should highlight the skills, experience, and education necessary for the role. Example:

  • Bachelor's degree in Accounting or related field;
  • Minimum of five years of progressive accounting experience, including at least two years of supervision experience;
  • Excellent organizational and communication skills;
  • Strong analytical ability and attention to detail;
  • Experience working with accounting software such as Quickbooks, SAP, or Oracle;
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook).

Work Environment:

The work environment section should detail the type of work setting, hours, and any relevant working conditions. Example:

  • The Billing Supervisor will work in an office environment primarily during regular business hours (8:00 am - 5:00 pm) but may be required to work evenings or weekends as needed to meet project deadlines.


Creating a billing supervisor job posting is an essential step in finding the right candidate. By including a job summary, responsibilities, qualifications, and work environment, companies can provide candidates with the necessary information to make an informed decision. Remember to be clear and concise, set expectations and communicate responsibilities so that applicants feel informed and engaged.

Frequently Asked Questions on Creating Billing Supervisor Job Posting

What is a Billing Supervisor?

A Billing Supervisor is responsible for overseeing a team of billing clerks and ensuring that billing processes are effective and efficient. They also collaborate with other departments to improve financial reporting and maintain client relationships.

What qualifications should a Billing Supervisor have?

A Billing Supervisor should have a Bachelor’s degree in Accounting or Business Administration, at least 5 years of experience in billing and collections, and experience in supervising a team. They should also have strong communication and leadership skills, and proficiency in accounting software.

What should I include in a Billing Supervisor job posting?

  • Job title and brief description of the position
  • Qualifications and requirements
  • Responsibilities and duties
  • Company culture and values
  • Compensation and benefits
  • Application instructions and deadline
  • What should be the length of the job posting?

    The job posting should be concise and easy to read, ideally not more than 500 words.

    What are some important skills to highlight when posting a Billing Supervisor job?

    Some important skills to highlight include:

  • Attention to detail
  • Negotiation skills
  • Ability to prioritize and manage multiple tasks
  • Analytical thinking
  • Problem-solving skills
  • What are some common mistakes to avoid when creating a Billing Supervisor job posting?

    Some common mistakes to avoid include:

  • Using unclear or generic job titles
  • Overemphasizing qualifications while ignoring company culture and values
  • Failing to provide full job details or responsibilities
  • Making unrealistic demands on applicants
  • What is the best way to attract qualified candidates?

    The best way to attract qualified candidates is to post the job in various job boards, on social media platforms, and on the company’s website. It is also important to provide competitive compensation and benefits, offer a positive company culture and values, and give clear instructions on how to apply.

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