A Broker Assistant is responsible for supporting brokers with their day-to-day tasks and helping with various administrative duties. This includes handling client inquiries, maintaining client databases, and assisting with marketing efforts.
- Receive and respond to client communications via phone, email or other channels
- Maintain an accurate and up-to-date client database
- Assist with marketing efforts including creating flyers, newsletters and arranging social media postings
- Scheduling appointments, preparing documents and handling various administrative tasks as requested
- Coordinate property viewings, assist with property showings and open houses
- Assist with maintenance and upkeep of office equipment and facilities
Skills and Qualifications:
- High School Diploma or equivalent, Bachelor’s Degree preferred
- Proven experience as a Broker Assistant or similar administrative role
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office Suite and CRM software
- Strong organizing, planning and time management skills
- Ability to multitask and work in a fast-paced environment
- Must have a valid driver's license and reliable transportation
If you are looking to hire a broker assistant, it's important to create a job posting that attracts the best candidates. The right job posting plays a crucial role in attracting and retaining the right fit for your company. Here are some steps to take when creating a broker assistant job posting.
Begin with the job title. It's the first thing a candidate will read and should be clear and specific. For example, "Broker Assistant for Real Estate Firm."
Write a clear job description. This should detail the duties and responsibilities of the broker assistant role. You may want to speak with former or current assistants to understand their daily tasks and best practices. Use bullet points to separate responsibilities.
The requirements section outlines the necessary skills, experience, and qualifications needed for the role. These should be specific to the position, and include a list of required qualifications. Be sure to include the level of education or degrees required, if any, as well as required licenses and any unique certifications necessary.
Schedule and Pay
The schedule and pay section outlines hours, wage or salary range, and benefits. Be clear about work schedule expectations, whether flexible, fixed, or variable. Likewise, clearly outline the range and structure of the pay scale. Benefits such as insurance, vacation, and retirement options should also be included.
Company Culture and Contractor Expectations
The culture of the company and contractor expectations section is optional but can prove attractive to potential assistants. It's an opportunity to highlight the corporate culture—what values are most respected by the company? What are the contractor expectations, and any values a successful assistant will need to share? This can differentiate your job posting from others, and attract candidates that fit your company's ethos.
The job posting is the most crucial tool for hiring the best candidates for a broker assistant role. Be sure to be specific, highlight necessary qualifications, and include details such as work expectations, pay range, and benefits. Most importantly, make sure that the listing is reflective of what the company's needs, values, and culture requires.
What are the qualifications for a Broker Assistant?
In general, a Broker Assistant should have at least a high school diploma or GED equivalent. However, preference is often given to those who have completed a degree in finance, business administration, or a related field. Additionally, it's important for candidates to have excellent communication, organizational, and time management skills.
What are the responsibilities of a Broker Assistant?
The duties of a Broker Assistant will often vary depending on the size and focus of the brokerage. However, some general responsibilities may include managing contracts and paperwork, preparing reports and financial documents, researching market trends, and assisting with client communication and scheduling.
What salary range should I expect for a Broker Assistant?
Salary ranges for a Broker Assistant can vary widely depending on geographic location, industry, and level of experience. According to Indeed.com, the national average salary for a Broker Assistant is approximately $44,000 per year.
What industries commonly hire Broker Assistants?
Broker Assistants may be hired in a variety of industries, including finance, real estate, insurance, and more. It's important to tailor your job posting to the specific needs of your industry and company.
What should I include in my job posting when looking for a Broker Assistant?
Your job posting should include a description of the company and its mission, an overview of responsibilities and qualifications, required education or experience, and any details on salary, benefits, and scheduling. Be sure to highlight any unique aspects of your company or industry that may make the position particularly attractive.