Call Center Specialist Job Description Template

A Call Center Specialist is responsible for answering incoming calls from customers, assisting them with their inquiries or concerns, and providing excellent customer service. They must be knowledgeable about the company's products and services, and skilled in resolving customer complaints and issues. In this job, excellent communication skills, the ability to multi-task, and a strong sense of teamwork are essential. If you're looking to hire a Call Center Specialist, our job description template can help you find the right candidate for your company.

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Job Overview

A Call Center Specialist is responsible for answering any inquiries and resolving various issues of customers over the phone. They have to ensure that every interaction with customers turns out to be satisfactory for them. Call Center Specialists should be courteous and helpful to each customer, and also have good communication skills.

Job Responsibilities

  • Answer incoming customer calls and respond to customer emails
  • Manage and resolve customer complaints
  • Provide customers with appropriate solutions and alternatives
  • Identify and escalate priority issues
  • Ensure customer satisfaction and provide professional customer support
  • Follow communication procedures, guidelines and policies


  • High school diploma or equivalent
  • Proven customer service experience or experience as a call center representative
  • Excellent communication skills (verbal and written)
  • Strong phone and active listening skills
  • Customer focus and adaptability to different personality types
  • Ability to multi-task, set priorities and manage time effectively

Working Conditions

  • Shifts vary and may include evenings, weekends and holidays
  • Frequently sitting for long periods of time
  • Working in a high-stress, fast-paced environment


Creating a well-crafted job posting is an essential step in attracting the right candidates for your call center specialist position. As a call center specialist, your candidate should be customer-oriented and have an exceptional ability to handle customer inquiries and complaints. Here are key points to consider when creating a call center specialist job posting that attracts top talent.

Job Title and Overview

Start with a clear and concise job title that reflects the call center specialist's duties. A title such as "Customer Service Representative" can be too general, and the job duties can vary.

Ensure to provide an overview of the role and responsibilities. This section should provide candidates a clear picture of the day-to-day job duties, the team they will be working with, and how the position plays a critical role in the company's success.


List the required and preferred qualifications for the job. The required qualifications should be non-negotiable and critical for the position. Examples may include:

  • A high school diploma or equivalent
  • Basic knowledge of computer systems and applications
  • Excellent verbal and written communication skills
  • Preferred qualifications can be a plus but not mandatory for the position. Examples may include:

  • A relevant associate's or bachelor's degree
  • Experience in a customer-oriented role
  • Proficiency in multiple languages
  • Responsibilities

    List the call center specialist's main duties and responsibilities. These should include the tasks the candidate will be performing regularly, such as answering customer inquiries, handling customer complaints, and providing customer service to clients. Be specific and break down each duty to ensure that the candidate understands the job's demands.


    It would be best to list the skills that the ideal candidate should possess. Some of the skills should include:

  • Excellent communication skills
  • Sharp problem-solving skills
  • Ability to multitask
  • Attention to detail
  • Ability to work well under pressure
  • Company Culture

    Provide information about the company's culture, values, and mission statement. This section can provide a glimpse into the company's working environment and how the company fosters teamwork and collaboration.


    Creating an effective call center specialist job posting requires thought and attention to detail. Consider these crucial factors while creating your posting to attract the right candidates that align with the company's needs and goals.

    Frequently Asked Questions on Creating Call Center Specialist Job Posting

    What qualifications should I look for in a Call Center Specialist?

    A Call Center Specialist should possess excellent communication and problem-solving skills, as well as customer service experience. They must be comfortable working with technology and have proficiency in using software applications. Previous experience working in a call center will also be beneficial.

    What are the key responsibilities of a Call Center Specialist?

    A Call Center Specialist is responsible for handling customer queries and concerns, providing resolutions for issues, and maintaining a positive relationship with customers. They need to have the ability to multitask, prioritize, and manage their work effectively. Call center specialists must also maintain call records and ensure the accuracy of the data collected.

    What should I include in the job description?

    The job description must have a clear and concise summary of the roles and responsibilities of the Call Center Specialist. It should include the essential qualifications, skills, and experience necessary for the job. You can also add an overview of the company and the benefits offered to the employees. It is also important to mention the working schedule and the starting salary for the position.

    How can I attract top-quality candidates for the job?

    You can attract top-quality applicants by providing detailed information about the job and the company in the posting. Focusing on the benefits, such as competitive salaries and health benefits, is a powerful way to attract candidates. As well, creating a clear and concise posting that outlines the job requirements, working conditions, and necessary qualifications will weed out unqualified candidates and attract better quality applicants.

    What is the best way to assess candidate skills and experience?

    You can assess candidate skills and experience through effective recruitment processes such as phone screening, skills assessments, and interviews. Skills assessments are a great way to evaluate technical skills, while phone screening and interviews help evaluate soft skills and experience in a call center environment. Additionally, you might try practical exercises to see how a candidate handles customer inquiries or potential problems that could arise on a call.


    Creating a solid job posting is the first step towards finding a qualified and capable call center specialist. By providing detailed information and highlighting the key responsibilities, qualifications, and benefits you offer, you will receive more applications from quality candidates. Finally, ensuring that your assessment process evaluates both soft and hard skills is critical to selecting the best candidate for the job.

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