Catering Coordinator Job Description Template

The Catering Coordinator is responsible for handling all aspects of catering events, which may include planning, coordinating, and executing events for corporate meetings, weddings, and other social gatherings. This includes working closely with clients to understand their needs, handling vendor communication, managing timelines, and overseeing all logistics related to the catering event. The successful candidate will have excellent communication and organizational skills, and the ability to work effectively with a team.

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Catering Coordinator

We are seeking a highly efficient and detail-oriented Catering Coordinator to join our team. The Catering Coordinator will be responsible for coordinating and planning catering events for various clients, ensuring that each event runs smoothly and meets the client's needs.


  • Meet with clients to discuss event details, menu options and event logistics
  • Coordinate and communicate with vendors, staff, and clients to ensure seamless execution of events
  • Create detailed event orders and timelines to ensure accuracy and efficiency
  • Plan and manage budgets for events, ensuring the profitability of each event
  • Respond to client inquiries and concerns in a timely and professional manner
  • Ensure all necessary permits and licenses are obtained for events
  • Provide excellent customer service to clients before, during, and after events


  • Previous catering or event planning experience preferred
  • Excellent organizational skills and attention to detail
  • Excellent communication and interpersonal skills
  • Ability to manage multiple events simultaneously
  • Proficient in Microsoft Office and Google Suite
  • Flexibility to work evenings and weekends
  • Bachelor's degree in hospitality or related field preferred

If you are a highly organized and detail-oriented individual with a passion for event planning and customer service, we encourage you to apply for this exciting opportunity!


As the food industry continues to grow, catering services have become more popular among businesses and individuals for their events or celebrations. To meet the demand for catering services, many companies are hiring Catering Coordinators - professionals who can take care of everything from event planning to coordinating with vendors, making sure that everything runs smoothly. If you're looking to hire a Catering Coordinator and want to create an effective job posting, you've come to the right place.

Job Title and Summary

The first thing you need to do is create a job title and a summary that accurately describes the job criteria. This will be the first thing that job seekers will see and should grab their attention. The title should be clear and concise - something like "Catering Coordinator". The summary should also be concise and highlight what the job entails - this will encourage qualified candidates to apply.


  • Create, plan and execute events such as weddings, corporate events, and other special events
  • Oversee and manage the event planning process from start to finish
  • Coordinate and negotiate with vendors and suppliers
  • Plan menus and ensure quality of food and beverages
  • Ensure timely set-up, execution and breakdown of events
  • Supervise and train staff, ensuring they provide excellent customer service
  • Manage budgets, set pricing and estimate costs for events


  • Bachelor's degree or equivalent experience in event planning or hospitality management
  • Excellent organizational and time-management skills
  • Strong communication skills and ability to manage multiple stakeholders
  • Ability to work within a budget and set and monitor financial targets
  • Flexibility in working hours, including the ability to work on weekends and holidays
  • Ability to think creatively and come up with new ideas.
  • Strong attention to detail and ability to multitask.

How to Apply

Finally, after listing the responsibilities and requirements, it's time to share how candidates can apply for the job. This can include traditional methods such as sending a resume and cover letter or filling out an online application form. You should also include any other information that may be relevant, such as the closing date for applications, or a statement encouraging candidates from underrepresented groups to apply.


Creating an effective Catering Coordinator job posting will be easier if you follow the above steps. By outlining the job requirements and presenting them in a clear and concise manner, you will encourage qualified candidates to apply. With a great Catering Coordinator on board, your company will be able to offer top-notch catering services to clients and help your business to grow. Good luck with your job posting!

What qualifications should a Catering Coordinator have?

Some of the qualifications that a Catering Coordinator should possess include a bachelor's degree in hospitality, business management or any related field, proven experience in working as a Catering Coordinator or any other catering-related position, excellent organizational, communication and interpersonal skills and knowledge of event planning software and tools.

What are the main duties of a Catering Coordinator?

  • Creating menus and choosing catering options that are in line with clients’ preferences and dietary restrictions
  • Coordinating with the kitchen and other staff to ensure that all food items are prepared and delivered on time
  • Ensuring that all logistical arrangements related to catered events are in place
  • Working closely with event planners to ensure that every aspect of an event is seamlessly executed
  • Maintaining accurate records of all catering-related expenses and revenues
  • What is the expected salary range for a Catering Coordinator?

    The expected salary range for a Catering Coordinator typically falls between $30,000 and $50,000 annually. This, however, depends on factors such as experience, qualifications, the size of the company and location.

    What qualities should an ideal candidate for the Catering Coordinator position possess?

  • Strong communication skills, both written and verbal, to ensure that clients’ needs are fully met
  • Excellent organizational skills that enable them to take care of all aspects of an event
  • Ability to be creative and flexible to ensure that special requests are accommodated
  • Strong problem-solving skills which enable them to deal with any issues that arise during an event
  • Ability to work flexible hours, including weekends and holidays when the need arises
  • What are some additional skills a candidate should possess to be a successful Catering Coordinator?

  • Attention to detail, to ensure that every aspect of an event is taken care of
  • Strong customer service skills, to ensure that clients’ needs are fully met
  • Ability to work well under pressure, to ensure that all aspects of an event run smoothly
  • Initiative and self-motivation, ensuring that they can work independently and find ways to improve customer satisfaction and revenue.
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