City Clerk Job Description Template

The City Clerk plays a crucial administrative role in local government. They are responsible for recording and maintaining official documents, overseeing elections, and assisting in the day-to-day operations of the city. A City Clerk job description template is a tool that helps organizations outline the key responsibilities, qualifications, and skills required for this important position. It serves as a guide for recruitment and provides clarity for potential candidates about the expectations of the role. This template ensures that the City Clerk position is filled with a qualified candidate who can manage the daily administrative needs of the city.

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The City Clerk is responsible for managing the official records and documents of the city and ensuring compliance with applicable laws and regulations. This position also provides administrative support to the Mayor, City Council, and other city departments.


  • Maintain accurate and up-to-date records and documents, including meeting minutes, ordinances, resolutions, and contracts
  • Manage the city's electronic document management system
  • Coordinate and administer municipal elections, including managing candidate filings and election results
  • Prepare and post public notices and agendas for city meetings
  • Provide administrative support to the Mayor, City Council, and other city departments as needed
  • Respond to public records requests in a timely and professional manner
  • Ensure compliance with open meetings and public records laws
  • Assist with the development of policies and procedures related to records management and retention
  • Perform other related duties as assigned


  • Bachelor's degree in public administration, business administration, or a related field
  • Minimum of 2 years of experience in municipal government or a related field
  • Excellent organizational and time management skills
  • Strong attention to detail and accuracy
  • Ability to work independently and as part of a team
  • Excellent written and verbal communication skills
  • Proficiency with Microsoft Office and electronic document management systems
  • Knowledge of open meetings and public records laws

Physical Requirements:

  • Ability to sit or stand for extended periods of time
  • Ability to lift and carry up to 25 pounds

Working Conditions:

  • Work is typically performed in an office setting
  • May be required to attend evening meetings or events


Are you in search of a qualified City Clerk who can handle the daily administrative and clerical duties of your city? If yes, then creating a job posting is the first step in finding a suitable candidate for the position. A well-crafted job posting can attract qualified candidates and help you identify the most suitable candidate for the job. Here is a comprehensive guide on how to create a City Clerk job posting that will attract the best candidates to your organization.

Job Title and Description

The first step in creating a job posting is to choose an appropriate job title. In this case, the job title is City Clerk. The job description should outline the duties and responsibilities of the City Clerk.

  • Keep the job description simple and easy to understand. Break down the duties into clear, concise language and be sure to include any specific requirements that the candidate should possess.
  • Include the qualifications and experience required for the job. Be realistic with your requirements and avoid overstating them. Include the education level, experience, and any other necessary certifications or licenses.
  • Provide information on the work environment, such as the hours, the physical demands of the job, and any requirements for travel or attendance at meetings.
  • Skills and Requirements

    The second step in creating a job posting is to outline the required skills and requirements for the position.

  • Include the skills required for the position such as communication skills, computer skills, and organizational skills. Also, include skills specific to the job, such as knowledge of public administration and local government.
  • Include the requirements for the position such as a Bachelor's degree in public administration or a related field, and several years of experience working in a similar position.
  • Be specific about the requirements and be sure to provide clear instructions on how to apply for the position.
  • Benefits and Compensation

    The third step in creating a job posting is to include information on the benefits and compensation that come with the position.

  • Include information on the salary and any other compensation such as health benefits or retirement plans.
  • Highlight any unique benefits of working for your city, such as flexible hours or the opportunity to work on a team committed to public service.
  • Be specific about vacation and sick time, paid holidays, and any other relevant benefits that may be associated with the position.
  • Conclusion

    You now have the information you need to create a job posting for a City Clerk. Keep in mind that the more detailed and specific your job posting is, the more likely it will attract qualified candidates. Be sure to follow all relevant regulations and guidelines for the job posting, and be prepared to respond to inquiries and follow up with applicants. By crafting a strong job posting and identifying the right candidate for the job, you can help your city run smoothly, efficiently, and with the highest level of professionalism.

    Frequently Asked Questions on Creating City Clerk Job Posting

    Creating a City Clerk job posting is not an easy task. You need to make sure you are providing the right information to attract the right candidates. Here are some frequently asked questions that might help you.

    What should be included in a City Clerk job posting?

  • The job title and description
  • Job requirements and qualifications
  • Salary and benefits
  • Location and work hours
  • Application instructions and deadlines
  • What are the essential qualifications for a City Clerk?

    Some of the essential qualifications that a City Clerk should have are:

  • A Bachelor's degree in Public Administration, Business Administration, or a related field
  • Experience in local government administration
  • Excellent communication and organizational skills
  • Knowledge of municipal law, procedures, and policies
  • How do I attract qualified applicants?

    To attract qualified applicants, you need to emphasize the benefits of working for your organization. Provide clear and concise descriptions of what the job entails and what the expectations are. Be specific about the qualifications you require and make the application process easy to follow. You can also offer some incentives that will make the job more attractive, such as a good salary package, health insurance, or retirement benefits.

    What are some common mistakes to avoid?

    Some common mistakes that employers make when creating job postings include:

  • Listing too many qualifications
  • Not providing enough information about the job
  • Using too much jargon and technical terms
  • Not being specific about the application process
  • Using biased language
  • How do I make my job posting stand out?

    To make your job posting stand out, use clear and precise language that is easy to read. Emphasize the benefits of working for your organization, and be creative in your approach to describe the job. Use bullet points to highlight the essential qualifications and make the post easy to scan. You can also use visuals, such as images or videos, to make the post more engaging.

    Creating a City Clerk job posting is an essential part of the recruitment process. Taking the time to make the post comprehensive, informative, and compelling can help you attract the right candidate for your organization.

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