Clerical Assistant Job Description Template

This Clerical Assistant job description template outlines the key responsibilities and requirements for this entry-level administrative role. As a Clerical Assistant, you will support office operations and perform a variety of clerical tasks. This role requires strong organizational and communication skills, attention to detail, and the ability to handle multiple tasks simultaneously. The job description includes duties such as filing, data entry, scheduling appointments, and answering phone calls. If you have a passion for administrative work and enjoy working in a fast-paced environment, read on to learn more about this exciting opportunity.

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Job Summary

A clerical assistant provides administrative support to an organization by performing various clerical duties. They are responsible for maintaining accurate and up-to-date records, handling correspondence, scheduling appointments, and performing other duties as assigned.

Key Responsibilities

  • Perform general clerical duties, including photocopying, scanning, faxing, and filing
  • Manage and update databases and filing systems
  • Answer and direct phone calls
  • Respond to emails, letters, and other correspondence
  • Organize and schedule appointments
  • Assist with research and data collection
  • Prepare reports, presentations, and other documents as needed
  • Provide support to office managers and other staff as needed


  • High school diploma or equivalent required; associate's or bachelor's degree preferred
  • Prior experience in a clerical or administrative support role preferred
  • Proficiency in Microsoft Office and other computer applications
  • Effective communication and interpersonal skills
  • Ability to multitask and prioritize tasks
  • Attention to detail and accuracy
  • Organizational and time management skills


Are you looking for a clerical assistant for your organization? One of the primary steps to finding a suitable candidate is to create a job posting that accurately reflects the duties and requirements of the position. A job posting is an effective way to reach out to potential candidates and encourage them to apply.

Job Title and Overview

Start by providing an eye-catching job title that attracts the attention of job seekers. The title should accurately reflect the role and responsibilities of the job. Follow up with an overview that provides a brief summary of the position. This can include the purpose of the job, brief job summary, and the department where the candidate will work.


List the specific duties and responsibilities of the clerical assistant. Use bullet points to make it easier for candidates to read and understand the role they will be expected to play. Examples of duties to include in the job posting may include:

  • Answering and directing phone calls and emails.
  • Performing general clerical duties, such as data entry, copying, and filing.
  • Cleaning and maintaining the workspace.
  • Preparing reports and documents as required.
  • Scheduling appointments and meetings.
  • Performing other duties as assigned.


The job posting should also include the specific qualifications required for the clerical assistant job. These could include:

  • A high school diploma, GED, or equivalent work experience.
  • Proficiency in basic computer skills, including Microsoft Office.
  • Excellent written and verbal communication skills.
  • Strong organizational and time-management skills.
  • Ability to multitask and prioritize tasks effectively.
  • Experience in a related field, such as administrative support or data entry.

Compensation and Benefits

To attract and retain the best candidates, it's crucial that you include information about compensation and benefits offered by your organization. This could include salary, bonuses, health insurance, vacation time, and other benefits.

How to Apply

Provide clear instructions on how applicants can apply for the job. This may include submitting a resume and cover letter, completing an online application or in-person application, and providing references. Make sure to specify the deadline for the application process and any other relevant details, such as interview dates and locations.


Creating a job posting is one of the most critical tasks when looking to hire a clerical assistant. By including all the necessary information about the position, you can attract qualified candidates and select the right person for the job.

What is a Clerical Assistant?

A clerical assistant is an administrative support person who helps organizations carry out daily activities. Their duties may include performing various clerical and administrative tasks, such as answering phones, sorting mail, organizing files, and scheduling appointments. They may also be responsible for handling data entry and basic bookkeeping.

What are the usual qualifications for a Clerical Assistant?

The qualifications for a clerical assistant can vary depending on the employer and the role, but typically, clerical assistants should have a high school diploma or equivalent, and some experience in administrative or clerical work. Depending on the employer, additional qualifications, such as specific software skills or knowledge of a specialized field may be required.

What skills should I look for in a Clerical Assistant job posting?

  • Organization and attention to detail
  • Strong communication skills, both verbal and written
  • Proficiency in Microsoft Office and other common software programs
  • Ability to multitask and prioritize work effectively
  • Basic bookkeeping skills
  • What are the typical daily tasks of a Clerical Assistant?

    The daily tasks of a clerical assistant may vary depending on the employer and job requirements, but some typical tasks include:

  • Answering phones and directing calls to the appropriate person
  • Greeting visitors and customers
  • Sorting mail and distributing it to the appropriate staff member
  • Assisting with scheduling appointments and meetings
  • Organizing and maintaining filing systems
  • Performing data entry and maintaining databases
  • Assisting with basic bookkeeping tasks
  • What should I include in a Clerical Assistant job posting?

    Your job posting should include the following:

  • A clear title that includes "Clerical Assistant"
  • A brief job summary that outlines the primary responsibilities and duties
  • Qualifications and experience requirements
  • Salary and benefits information
  • Details about the work schedule, including any required overtime or weekend work
  • Information about the employer and the work environment
  • What are the common mistakes to avoid in a Clerical Assistant job posting?

  • Using vague or confusing language in the job description
  • Not providing enough information about the job duties and expectations
  • Exaggerating or embellishing the job requirements or qualifications
  • Overlooking important requirements, such as strong communication skills or proficiency in specific software programs
  • Not including salary or benefits information
  • Not providing a clear and easy application process
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