Clerk Job Description Template

Our clerk job description template is a comprehensive guide for employers looking to fill a clerical position. This template outlines the key responsibilities, education and experience requirements, and necessary skills for successful candidates. With this template, you can rest assured that your job posting will attract qualified candidates who are a great fit for your organization.

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Job Summary:

A clerk is responsible for performing administrative and clerical duties to support business operations. They are responsible for keeping records, managing files, answering phones, and performing other general office duties.

Job Duties:

  • Manage, file, and maintain records for the organization.
  • Answer, screen, and direct incoming calls to the appropriate personnel.
  • Perform data entry tasks to input information into databases and software programs.
  • Assist in the preparation and distribution of letters, memos, and other correspondence.
  • Prepare reports, spreadsheets, and other documents as needed.
  • Receive and process incoming mail and faxes, and distribute to appropriate personnel.
  • Compile and maintain inventory lists, purchase orders, and other related documents.
  • Provide general office support including photocopying, faxing, and filing.


  • High school diploma or equivalent required.
  • Prior experience in an administrative or clerical role preferred.
  • Strong computer skills including proficiency in Microsoft Office Suite.
  • Excellent communication skills and the ability to multi-task in a fast-paced environment.
  • Experience with data entry and record keeping techniques.

**This job description is not intended to be all-inclusive. Employee may be required to perform other related duties as negotiated to meet the ongoing needs of the organization.**


As a business owner, hiring the right employees is crucial for the success of your company. Finding the right candidate for a clerk position can be challenging, but by creating a compelling job posting, you can attract qualified applicants.

Job Title and Summary

The job title of your clerk position should be clear and concise. Use a title that accurately reflects the duties of the job. The summary should provide an overview of the position and what the applicant can expect on a day-to-day basis. This will help job seekers to determine if the position is right for them.

  • Use the job title and summary to entice job seekers to read the full posting.
  • Responsibilities and Duties

    It is essential to clearly define the duties of the clerk position. This will help applicants understand what will be expected of them. Use bullet points to make the responsibilities and duties easy to read:

  • Perform data entry, filing, and other administrative tasks.
  • Answer incoming calls and direct calls to the appropriate person.
  • Provide general administrative support to the team.
  • Qualifications and Requirements

    The qualifications and requirements for the clerk position should be listed clearly so that job seekers can determine if they meet the criteria. Here are some key qualifications and requirements to consider:

  • High school diploma or GED equivalent.
  • Excellent written and verbal communication skills.
  • Ability to work in a fast-paced environment.
  • Strong attention to detail.
  • Benefits and Perks

    List the benefits and perks that come with the clerk position. This will help job seekers determine if the position is right for them. Some examples of benefits to consider:

  • Paid time off (PTO).
  • Retirement savings plan.
  • Health insurance.
  • Tuition reimbursement.
  • Conclusion

    Creating a compelling clerk job posting is crucial if you want to attract qualified candidates. By using these guidelines, you can create a job posting that accurately reflects the duties of the position, and you can entice job seekers to apply.

    What are the key details to include in a Clerk job posting?

    When creating a Clerk job posting, you need to ensure that you include all the necessary details to attract the right candidates for the position. This includes:

  • Job Title
  • Job Summary
  • Job Duties and Responsibilities
  • Qualifications and Requirements
  • Education and Experience
  • Skills Required
  • Salary and Benefits
  • Work Schedule and Hours
  • Location of Position
  • What should be included in the job summary?

    The job summary should give a brief description of the position and its purpose within the company. It should highlight the main tasks and responsibilities that the Clerk would undertake, as well as the level of experience required. It should also provide information on the work environment, such as whether the position is full-time or part-time, and the expected hours of work.

    What are the job duties and responsibilities of a Clerk?

    The job duties and responsibilities of a Clerk can vary from company to company, but generally, they can include:

  • Sorting and filing documents and records
  • Maintaining records and databases
  • Generating reports and correspondence
  • Answering phones and emails
  • Responding to inquiries and requests
  • Assisting with billing and invoicing
  • Other administrative tasks as required
  • What qualifications and requirements should be included in the job posting?

    The qualifications and requirements for a Clerk may vary depending on the position. However, some general requirements to include in the job posting are:

  • A high school diploma or GED equivalent
  • Proficiency in Microsoft Office Suite
  • Strong communication skills, both written and verbal
  • Excellent organizational and time management skills
  • Ability to work effectively in a team environment
  • What skills are required for a Clerk position?

    Skills required for a Clerk position may vary depending on the company and the specific needs of the job. However, some general skills that are useful for a Clerk position include:

  • Attention to detail
  • Ability to prioritize tasks
  • Problem-solving skills
  • Accuracy in data entry
  • Strong typing and computer skills
  • What should be included in the job posting regarding salary and benefits?

    The job posting should include details on the salary range and any benefits that the company offers. This can include health insurance, retirement plans, paid time off, and other perks that the company offers to its employees. It is important to clarify whether the position is hourly, salaried or commission-based, and whether the salary is negotiable based on experience.

    What is the importance of including the location of the position?

    The location of the position is an important detail to include in the job posting as it can impact the candidate's decision to apply. A local candidate may prefer a position that is near their home, while a candidate who is willing to relocate may be open to a position that is further away. It can also be helpful to specify if the position is remote or if it requires the candidate to be on-site.

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