Clerk Typist Job Description Template

The Clerk Typist job description template outlines the required skills, duties, and responsibilities of a person who performs both administrative and typing tasks. This role is essential in ensuring efficient office operations, accuracy in data management, and timely completion of office assignments. A Clerk Typist must possess excellent communication skills, computer skills, and the ability to perform clerical duties with precision and speed. This job description template provides a clear guide for organizations looking to hire a Clerk Typist with the right skills and qualifications for the job.

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Clerk Typist Job Description

Job Summary:

The clerk typist will be responsible for providing clerical support to a department or office. This includes typing correspondence, filing documents, answering phones, and handling basic bookkeeping tasks. The successful candidate for this position must be detail-oriented, organized, and able to multitask.

Key Responsibilities:

  • Type correspondence, reports, and other documents as required.
  • Answer phones, take messages, and transfer calls to appropriate parties.
  • Conduct basic bookkeeping tasks, such as recording payments and expenditures.
  • Filing and maintaining company records.
  • Operate office equipment such as copiers, facsimile machines, and scanners.
  • Perform other clerical duties as assigned.


  • High school diploma or equivalent required.
  • Proven experience as a clerk typist or similar role preferred.
  • Excellent typing skills and proficiency in Microsoft Office suite.
  • Strong organizational skills and attention to detail.
  • Ability to work independently and prioritize tasks effectively.

Salary commensurate with experience.


Creating a job posting for a clerk typist position requires attention to detail to ensure that you attract the best candidates. A well-written job posting will help in finding the right person for the job.

Job Description

  • Begin your job posting with a brief overview of what the position entails. This should include the primary duties and responsibilities of a clerk typist. Be clear and concise in your description so that job seekers can quickly determine if they are qualified for the job.
  • List the skills required for this position. Some skills may include excellent typing skills, the ability to work under pressure, and exceptional communication skills.
  • Outline the educational qualifications required for the job. Consider whether a high school diploma or a college degree is needed for this position.
  • Include information about the work environment, such as the work schedule, hours, and location of the job. This will help candidates determine whether they are willing and able to work at this location.
  • Provide information about salary, benefits, and other perks available to the employee. This helps in attracting more qualified and motivated candidates for the job.
  • Experience

  • Describe the experience required for this job. This may include a minimum number of years of experience or specific experience in a related industry.
  • List any additional qualifications necessary for the job. This may include the ability to multitask or work independently.
  • Include any certifications required for the job, such as a certification in typing or data entry.
  • Application Process

  • Include specific instructions on how to apply for the job. This may include submitting a resume and cover letter, filling out an online application form, or contacting the employer directly.
  • List the deadline for the position and the expected response time for candidates. This will help in managing the candidate's expectations and preparing a timely interview process.
  • Conclusion

    Creating a job posting for a clerk typist position does not have to be a daunting task. When you provide clear and concise information about the position, your expectations, and the application process, you are sure to attract qualified candidates.

    What are the responsibilities of a Clerk Typist?

    A Clerk Typist is responsible for performing various clerical duties such as typing, filing, data entry, and answering phone calls. They must have excellent organizational skills and attention to detail to ensure that documents are filed and data is entered correctly.

    What qualifications do I need to look for in a Clerk Typist?

    Typically, a high school diploma or equivalent is required for a Clerk Typist. However, it's important to look for candidates with strong typing skills, familiarity with various office software, and excellent communication skills.

    What should I include in the job posting?

    The job posting should include a job title, a job summary, a list of key responsibilities, and required qualifications. Be sure to include information about the working hours, salary, and benefits, as well as instructions for submitting an application.

    What skills should I look for in candidates?

    When looking for candidates for the Clerk Typist position, be sure to look for candidates with excellent typing skills, familiarity with various office software, and excellent communication skills. You may also want to look for candidates who have experience in clerical or administrative support positions.

    How can I ensure that I find the right candidate?

    To ensure that you find the right candidate, be sure to thoroughly review all applications and resumes. Consider conducting phone or in-person interviews to get a better sense of each candidate's skills and experience. You may also want to consider conducting skills-based assessments to evaluate each candidate's typing proficiency.

    What is the typical salary range for a Clerk Typist?

    The salary range for a Clerk Typist can vary depending on the location and experience of the candidate. However, according to Glassdoor, the average salary range for a Clerk Typist in the United States is between $26,000 and $41,000 per year.

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