Collection Representative Job Description Template

The Collection Representative job description template outlines the duties and responsibilities required for this role. As a Collection Representative, you will be responsible for contacting individuals and businesses to collect overdue debts. Your job will involve negotiating payment plans, resolving billing issues, and maintaining accurate records of all collections. To be successful in this position, you must possess excellent communication skills, be persistent, and have the ability to work in a fast-paced environment.

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Job Summary

A Collection Representative is responsible for contacting individuals or businesses to collect late payments for outstanding debts, loans, or bills. They use written and verbal communication methods to follow up with customers who have ignored previous payment reminders and work towards resolving the outstanding balance.


  • Contact customers via phone, email, or mail to collect outstanding debt payments
  • Negotiate payment plans and set up payment schedules for delinquent accounts
  • Maintain accurate records of communications and payment arrangements with customers
  • Update customer information and billing records in databases
  • Respond to customer inquiries and handle complaints in a timely and professional manner
  • Coordinate with other departments or agencies to ensure proper collection procedures are followed
  • Meet collection targets and report progress to management


  • High school diploma or equivalent; associate’s or bachelor’s degree preferred
  • Prior experience in collections or customer service strongly preferred
  • Strong communication and negotiation skills
  • Ability to work with confidential information and maintain discretion
  • Proficient in Microsoft Office and database management
  • Able to work independently and as part of a team
Creating a Collection Representative Job Posting If you're looking to fill a Collection Representative position at your company, you want to make sure you create a job posting that attracts the right candidates. Here are some tips on how to create an effective and informative job posting. 1. Job Title and Summary
  • Be clear and specific with your job title. Use "Collection Representative" or "Collections Specialist" to make it clear what the job entails.
  • Write a short, catchy summary of the job to grab the attention of potential candidates.
  • Include the department the position reports to, the company's name, and the location.
  • 2. Responsibilities and Duties
  • List the main responsibilities and duties of the Collection Representative job. Be specific and descriptive, but keep it concise. Use bullet points for easy reading.
  • Include details about the types of accounts the Collection Representative will handle, such as consumer or commercial accounts.
  • List the tools and systems the Collection Representative will use, such as collections software or billing systems.
  • 3. Qualifications and Skills
  • List the required qualifications and skills necessary for the position. This includes education and certifications, as well as experience in relevant areas.
  • Also include any preferred qualifications or skills that would be a plus, without including too many as this may discourage applicants.
  • Be sure to include soft skills like communication, organization, and interpersonal skills, as they are critical for success in the role.
  • 4. Benefits, Salary, and Hours
  • List any benefits that the company offers, such as health insurance, 401k, or time off.
  • Include information on the hourly rate or expected salary range.
  • Specify the work hours and any flexibility the position offers, such as a work-from-home option or variable schedules.
  • 5. Company culture and values
  • Add a brief description of the company's culture and values to give potential candidates an idea of what it's like to work at your company.
  • Include any unique perks or initiatives that set your company apart from competitors.
  • When crafting your job posting, be sure to keep it concise and to the point. Highlight the most important aspects of the job and company. By doing so, you'll make it more attractive to potential candidates and increase the chances of finding the ideal Collection Representative for your organization.

    FAQs on Creating Collection Representative Job Posting

    If you're looking to hire a collection representative, it's important to create a job posting that attracts the right candidates. Here are some frequently asked questions on creating an effective collection representative job posting:

    1. What should I include in the job title?

    The job title should accurately reflect the role and responsibilities of the position. A clear and concise title like "Collection Representative" is preferred over a creative but confusing title.

    2. What are the essential skills and qualifications for a collection representative?

  • Excellent communication skills, both verbal and written.
  • Strong organizational skills and attention to detail.
  • Ability to handle difficult conversations and negotiate payment arrangements.
  • Familiarity with debt collection laws and regulations.
  • High school diploma or GED.
  • 3. What should I include in the job description?

    The job description should provide a clear and comprehensive summary of the collection representative's responsibilities and requirements. This may include:

  • Contacting customers to collect overdue payments
  • Negotiating payment plans and settlements
  • Maintaining accurate and detailed records of customer interactions
  • Familiarity with computer software programs and CRM systems
  • 4. What benefits should I include in the job posting?

    Benefits may vary depending on the employer, but can include:

  • Health, vision, and dental insurance
  • 401(k) plan
  • Paid time off and holidays
  • Tuition reimbursement
  • 5. How can I make the job posting stand out?

    One way to make the job posting stand out is to clearly outline the company's culture and values. Include information about the company's mission and how the collection representative will contribute to achieving it. Additionally, highlight any unique benefits or perks that the company offers.

    Creating an effective collection representative job posting is crucial to attracting the right candidates for the job. By including specific details about the role, responsibilities, and compensation, employers can better attract top talent.

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