Copy Editor Job Description Template

This job description template is for a Copy Editor position, which is responsible for reviewing written content to ensure accuracy, clarity, and consistency. The role involves working closely with writers to improve the overall quality of content while adhering to established style guides and grammatical rules. The ideal candidate must have exceptional attention to detail, strong communication skills, and be able to work within tight deadlines.

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Job Summary

A Copy Editor is responsible for reviewing and editing written content, ensuring it is error-free, grammatically correct, and adheres to the company's style guide. They work closely with writers, proofreaders, and project managers to ensure that the final product meets quality standards.


  • Review and edit written content for accuracy, clarity, and consistency
  • Ensure that content meets company style guidelines and follows best practices for grammar, punctuation, and syntax
  • Collaborate with writers and project managers to establish timelines, finalize content, and ensure deadlines are met
  • Identify and correct errors in grammar, spelling, and punctuation
  • Suggest improvements to content structure and organization
  • Fact-check references and sources cited in the content
  • Provide feedback to writers and content creators to improve their writing skills
  • Maintain a thorough understanding of the company's products, services, and brand guidelines


  • Bachelor's degree in journalism, English, communications, or equivalent work experience
  • Proven experience as a copy editor, with a portfolio of edited work
  • Excellent written and verbal communication skills
  • Exceptional attention to detail and ability to identify errors in written content
  • Familiarity with style guides such as APA, MLA, Chicago, and AP
  • Ability to meet tight deadlines while maintaining quality standards
  • Proficiency in Microsoft Office and/or Google Suite

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; and talk or hear
  • Occasionally required to stand; walk; and lift or move up to 10 pounds

Working Conditions

The working conditions described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Normal office conditions
  • May require working some weekends and evenings


If you're looking to hire a copy editor for your company, you'll need to create a job posting that catches the eye of qualified candidates. Creating a clear and concise job posting is a crucial step in hiring the right person for the job. Here are some tips on how to create a copy editor job posting that stands out:

Job Title and Overview

The job title and overview are the first things a candidate will read, so it's important to be clear and concise. Use a job title that accurately describes the position, such as "Copy Editor" or "Editing Specialist." In the overview section, provide a brief description of the job responsibilities, such as:

  • Editing and proofreading content for print and digital publications
  • Ensuring copy is accurate, grammatically correct, and free of spelling errors
  • Collaborating with writers, designers, and other team members to produce high-quality content
  • Ensuring content adheres to brand guidelines and style standards

Qualifications and Requirements

In the qualifications and requirements section, list the skills and experience necessary for the job. Be specific about the level of experience required, as well as any education or certifications that are preferred. Some examples might include:

  • Bachelor's degree in English, journalism, or a related field
  • 3+ years of professional editing experience
  • Experience editing for both print and digital publications
  • Excellent writing and communication skills
  • Strong attention to detail
  • Familiarity with AP and Chicago style guides
  • Comfortable working in a fast-paced environment with tight deadlines

Company Overview and Culture

In the company overview and culture section, provide information about your company, its mission, and its values. This is an opportunity to showcase your company's culture and highlight what makes it a great place to work. Some things to consider including might be:

  • Your company's history and mission statement
  • The company's core values and principles
  • A description of the work environment and company culture
  • Any unique benefits or perks offered to employees

Application Instructions

The application instructions section is where you'll detail how candidates can apply for the job and what materials they should include with their application. Be clear and specific about what you're looking for, and provide a deadline for applications. Some things to consider including might be:

  • The preferred method for submitting applications (email, online form, etc.)
  • What materials candidates should include with their application (resume, cover letter, portfolio, etc.)
  • Any specific instructions for submitting materials (file format, naming conventions, etc.)
  • A deadline for applications


Creating a copy editor job posting that adequately conveys your company's needs and values takes time and effort, but it's worth it to attract the most qualified candidates. By following the outlined tips, you'll be well on your way to hiring the perfect copy editor for your team.

What is a Copy Editor?

A copy editor is a professional responsible for reviewing written pieces, ensure that they are free from errors, and that they correspond with specific editorial guidelines. The role of a copy editor requires fluency in grammar, spelling, and punctuation, as well as exceptional attention to detail.

What should be included in a Copy Editor job posting?

  • Job title and brief job description
  • Skills and experience requirements - this can include language proficiency, an undergraduate degree in English, journalism, or communications
  • Specific job duties, such as reviewing written content, ensuring clarity and readability, and maintaining consistent in-house style
  • Any additional requirements, such as experience in a specific field, familiarity with content management systems, or experience using Microsoft Word, InDesign, or other publishing tools.
  • Salary range and benefits
  • Instructions for submitting an application, including required documents such as writing samples, references, or a cover letter
  • What are the essential attributes of a Copy Editor?

  • Superior verbal and written communication skills
  • A sharp eye for detail, accuracy, and consistency
  • Dedication to ethics, such as impartiality, objectivity in reporting, and recognition of the unique nature of working in the media
  • Comfortable working with others, including editors, writers, publishers, and other media professionals
  • What qualifications are typically required for a Copy Editor job?

    Employers often look for individuals who hold a degree in Journalism, English, Communications, or a related field. Level of education and experience may vary depending on the type of publication or company hiring. Some employers will accept equivalent experience in the field or grant training opportunities for aspiring Copy Editors. Additionally, certifications from professional associations such as the American Copy Editors Society (ACES) can boost your credentials for some Copy Editor positions.

    What are some of the benefits of being a Copy Editor?

  • A chance to work with and improve the work of diverse writers and authors
  • A chance to apply and improve your skills in writing, editing, and style adherence
  • Option for remote or part-time work, depending on the employer
  • Provides an opportunity to interact with and contribute to important publications, both print and digital
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