Crew Scheduler Job Description Template

The crew scheduler job description template outlines the roles and responsibilities of a crew scheduler, who is responsible for managing the scheduling of crew members for various projects and tasks. This position requires strong organizational skills, attention to detail, and the ability to communicate effectively with team members and stakeholders. The crew scheduler is a vital part of ensuring the smooth operation of any project, and this job description template can help companies find the right person for the job.

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Crew Scheduler

A Crew Scheduler is responsible for overseeing crews and ensuring that they are assigned to work in alignment with business needs. This role requires a deep knowledge of the organization's personnel and the ability to manage workloads and assignments efficiently.


  • Manage and track crew schedules in alignment with organizational needs and timelines
  • Coordinate with other departments to ensure adequate resources are available for upcoming workloads
  • Monitor crew availability and make adjustments to schedules as needed
  • Communicate schedule changes to impacted personnel in a timely and clear manner
  • Proactively identify and handle scheduling conflicts or issues to avoid delays or disruptions
  • Maintain crew scheduling documentation and records


  • Bachelor's degree in Business Administration or related field
  • Previous experience in scheduling, workforce management, or related field
  • Excellent communication and interpersonal skills
  • Strong organizational and time management abilities
  • Ability to work in a fast-paced environment and adapt to changing priorities
  • Proficient in Microsoft Office Suite and scheduling software


If you're searching for a Crew Scheduler to join your team, you need to create a job posting that attracts qualified and skilled candidates. A well-crafted job posting is essential for attracting and screening applicants, saving time, and ensuring you find the ideal candidate for your business. Follow these steps to create a Crew Scheduler job posting that will attract top talent:

Job Title and Summary

Begin the job posting with a clear and concise job title that accurately and succinctly conveys the role's purpose. The title should entice potential candidates and be easy to understand. Follow it up with a brief job summary, outlining the position's primary responsibilities, experience requirements, and qualifications.


  • Develop crew schedules for specific projects based on workload and priority, coordinating the schedules with staff and management
  • Ensure that all crew members are adequately trained and certified to perform their roles and update training records as necessary
  • Identify and rectify work schedule conflicts and implement strategic solutions to minimize down time
  • Maintain a comprehensive database of all crews as well as their avails, preferences, and limitations
  • Respond to crew scheduling requests, including last-minute changes, illness, and unexpected onsite issues
  • Ensure safety and compliance protocols are being adhered to at all times

  • Degree or diploma in business administration or a related field
  • At least two years of experience in crew scheduling and management, with knowledge of relevant software
  • Ability to multitask, prioritize and work in a fast-paced environment
  • Excellent communication and interpersonal skills
  • Strong analytical and problem-solving skills and ability to think strategically
  • Must be able to work collaboratively with other departments and management

  • Competitive salary
  • Medical, dental, and vision insurance
  • A 401k plan
  • Tuition reimbursement
  • Paid vacation and sick days
  • Flexible schedule

    By following the steps above, you can create a job posting for a Crew Scheduler that conveys the role's responsibilities and requirements clearly, effectively, and engagingly. Make sure you provide a clear overview of the position, job responsibilities, and qualifications during the writing process, and focus on the benefits of working for your company. The more effort you put into your job posting, the more likely you are to attract a talented candidate who can contribute positively to your organization. Good luck!

    Frequently Asked Questions on Creating Crew Scheduler Job Posting

    What is a Crew Scheduler job posting?

    A Crew Scheduler job posting is a job description that outlines the responsibilities of a Crew Scheduler. The position is responsible for the effective scheduling of crew members, managing work hours, and ensuring that the appropriate staff is available to meet operational demands.

    What are the key elements required in the job posting?

    A successful Crew Scheduler job posting should include a clear job title, an overview of the company, the duties and responsibilities of the position, and the qualifications required for the position. Additionally, including requirements for physical fitness, as well as organizational and administrative skills, may be necessary.

    What qualifications are typically required for a Crew Scheduler?

    Crew Schedulers generally have a business or aviation management degree or certification. They also typically have experience in aviation, people and resource management, and operational support.

    What are the important skills for a Crew Scheduler?

    Crew Schedulers require excellent organizational and administrative skills, as well as resource management, communication, and problem-solving abilities. It is important that they work well under pressure and have outstanding attention to detail.

    How long should the job posting be?

    The length of the posting will depend on the complexity of the position and the details required to explain the role. However, it is important to keep in mind that the job posting should be long enough to provide a complete overview of the position but not too long that it becomes difficult to read.

    What should be included in the job application process?

    The job application process should be easy to use and include clear instructions. It should outline the required documents and procedures for submitting the application. The process should also include ways to follow up on the status of the application.

    What are some general tips for writing a good Crew Scheduler Job Posting?

    • Use a clear and straightforward title that reflects the role and responsibilities of the position.
    • Focus on the critical qualifications required and ensure they are easy to understand and meet.
    • Avoid using jargon and acronyms that may not be widely understood.
    • Use clear and concise language that is easy to read and understand.
    • Highlight the essential skills required for the position, including organizational and administrative abilities, communication and people management skills.
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