Data Clerk Job Description Template

The data clerk job description template is a document that outlines the responsibilities, requirements, and qualifications necessary for a data clerk position. The data clerk plays a crucial role in maintaining accurate and up-to-date information in various types of databases. They are responsible for inputting, updating, and verifying data, as well as identifying and resolving discrepancies. In addition, data clerks may be required to generate reports and assist in data analysis. This template serves as a starting point for companies looking to hire a data clerk and can be tailored to fit specific job requirements.

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Job Description

A data clerk is responsible for organizing and maintaining company data and records. They ensure accurate, complete, and error-free data entry and retrieval. Data clerks also assist in the creation and management of databases and spreadsheets.

Key Responsibilities:

  • Input and verify data in various forms, including text, numerical, and graphical
  • Organize and maintain physical and digital filing systems
  • Assist in the creation and management of databases and spreadsheets
  • Collaborate with other departments to ensure accurate and timely data entry and retrieval
  • Perform data analysis and generate reports as needed
  • Ensure data security and confidentiality
  • Maintain knowledge of industry trends and technologies to improve data management processes


  • High school diploma or equivalent
  • Experience in data entry and record-keeping
  • Proficiency in Microsoft Office Suite and database management systems
  • Excellent attention to detail and accuracy
  • Strong organizational and time-management skills
  • Ability to work independently and collaboratively
  • Effective communication and problem-solving abilities


Are you in search of a highly skilled data clerk to join your team and help manage your organization's data? A good job posting can help you attract the right candidates. Here's how to create a data clerk job posting that stands out and gets attention from potential candidates.

Job Title and Summary

The job title should be clear and concise, and accurately reflect the position. A good title for a data clerk would be "Data Clerk." In the job summary, explain the primary responsibilities of the job, the skills required, and the qualifications necessary for the job. Be specific about the type of data a candidate would be working with, such as customer data or financial data.

Responsibilities and Duties

Provide a detailed list of the key responsibilities and duties of the data clerk position. This could include:

  • Collecting, processing, and verifying data
  • Entering data into computer systems or databases
  • Ensuring data accuracy and completeness
  • Maintaining and updating records and databases
  • Preparing reports and analyzing data
  • Assisting in the development or implementation of data management processes and systems

Skills and Qualifications

List the skills and qualifications that are required for the job. This could include:

  • Strong attention to detail and accuracy
  • Proficient in computer and data management software
  • Excellent problem-solving skills
  • Effective communication and organizational skills
  • Ability to work independently and in a team environment
  • Associate's or Bachelor's degree in computer science or related field

Company Overview and Culture

Provide an overview of your company and its culture. Explain what makes your company stand out from competitors and why someone would want to work for your organization. This can help candidates connect with your company and be more excited about the opportunity.

Application Instructions

Include clear instructions on how to apply for the position. This could include submitting a resume and cover letter through email or an online system. Provide the email address or website link that candidates should use to apply.

Closing Thoughts

A good data clerk job posting should be clear, concise and effective at attracting qualified candidates. By following these tips, you can create a job posting that stands out and helps you find the right person for the job.

Frequently Asked Questions on Creating a Data Clerk Job Posting

1. What are the job duties that should be included in a Data Clerk job posting?

The job duties of a Data Clerk primarily involve ensuring the accuracy and completeness of data records. This may include data entry, file maintenance, verifying and correcting data, and performing basic analysis using Excel or other database software. Other duties may include generating reports or helping to create data policies and procedures. Be sure to include any relevant job duties specific to your organization.

2. What qualifications should I look for in a Data Clerk?

Typically, a Data Clerk should have a high school diploma or equivalent. They should also have strong computer skills, including proficiency in Microsoft Office and database software. Attention to detail and the ability to work independently are also important qualities. Any additional qualifications, such as experience with specific software or coding languages, should also be listed as necessary.

3. Should I include salary information in the job posting?

It is recommended to include salary information in the job posting as it provides candidates with a clear understanding of what the role entails and how it is valued within your organization. If you are not comfortable listing a specific salary range, you may choose to include language like “competitive compensation package” or “salary commensurate with experience.”

4. How long should the job posting be?

Aim to keep the job posting concise and to the point. Typically, one page is sufficient for most job postings. Keep the language simple and easy to understand, and make sure to highlight the most important details in the job description.

5. Should I include a list of benefits in the job posting?

While it is not necessary to list all of the benefits offered by your organization, highlighting a few key benefits can help attract top talent. This may include healthcare coverage, retirement plans, paid time off, or professional development opportunities.

6. How can I make sure I am creating an inclusive job posting?

It is important to make sure your job posting includes language that is inclusive and welcoming to candidates from all backgrounds. Avoid using gendered language or biased phrasing, and be mindful of any qualifications or requirements that may unfairly exclude certain groups. Consider using neutral language, such as “they” instead of “he or she”, and make sure to communicate your commitment to diversity and inclusivity within the posting.

7. How can I attract diverse candidates?

Posting your job on a variety of job boards and social media channels can help attract a diverse pool of candidates. Be sure to highlight your organization’s commitment to diversity and inclusivity in the job posting, and be open to considering candidates from a variety of backgrounds and experiences. Consider partnering with local organizations or reaching out to affinity groups to help spread the word about the job opening.

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