Data Entry Clerk Job Description Template

A data entry clerk is responsible for entering and updating records into a computer database accurately and efficiently. This position requires strong attention to detail, organizational skills, and the ability to work independently. The data entry clerk job description template outlines the job responsibilities, required skills, and qualifications needed to perform the duties of a data entry clerk.

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Job Overview:

A Data Entry Clerk is responsible for providing administrative support by entering and maintaining data into computer systems and databases. They ensure accuracy and completeness of data entered and may perform other clerical tasks as needed.

Key Responsibilities:

  • Enter data into computer systems accurately and efficiently
  • Verify accuracy and completeness of entered data
  • Perform regular data backups to ensure data integrity
  • Respond to data-related inquiries and resolve data discrepancies
  • Organize and maintain physical and electronic files and records
  • Perform other clerical tasks as needed, such as photocopying, scanning, and faxing

Skills and Qualifications:

  • High school diploma or equivalent
  • Proficient in typing and data entry
  • Strong attention to detail and accuracy
  • Ability to work independently and meet deadlines
  • Good communication and interpersonal skills
  • Experience with database management and Microsoft Office, particularly Excel


Data entry clerks are a crucial part of many businesses, as they are responsible for maintaining accurate records and efficient data management. However, finding and hiring the right individual for this role can be a challenge. In this article, we will provide you with some tips on how to create a data entry clerk job posting that will help you attract qualified candidates.

Job Title and Overview

Begin your job posting with an attention-grabbing job title that accurately describes the role you are looking to fill. For instance, "Data Entry Clerk" or "Data Entry Specialist" could work. Next, provide a brief overview of the job, outlining the key responsibilities and requirements of the role. This section should act as a quick snapshot of the position.

Job Responsibilities

Use bullet points to clearly outline the key responsibilities of the job. This will provide candidates with a clearer sense of what the job entails. It will also help you identify the specific skills and experience you are looking for in a candidate. Here are some examples of potential responsibilities:

  • Accurately input data into various systems and databases
  • Identify and correct errors in data entries
  • Create reports and maintain accurate records
  • Ensure timely and accurate completion of all data entry tasks
  • Communicate with team members to resolve any issues or discrepancies

Qualifications and Skills

Outline the qualifications and skills required for the job. Be specific about what you are looking for in terms of experience, education, and technical skills. Avoid using vague or generic phrases such as "must be detail-oriented". Examples of required qualifications and skills may include:

  • High school diploma or equivalent
  • Previous experience in data entry or a related field
  • Proficiency in Microsoft Excel and Word
  • Excellent typing accuracy and speed
  • Strong organizational and time-management skills

Job Type and Compensation

Clearly state whether the role is full-time, part-time, or contract-based. Provide information about the compensation for the job, including salary ranges, if applicable. If there are any specific benefits or perks that come with the role, such as health insurance or paid time off, be sure to mention them here as well.

Company Overview and Culture

Include a brief paragraph about your company and its values. This can help candidates understand more about your business and its culture. You can also add information about company perks or team outings to make the position more appealing.


Creating a clear and detailed data entry clerk job posting is essential to attracting the right candidates for the role. Use the tips provided above to help you develop an effective job posting that will help you find the best candidate for the job!

What are the job duties of a Data Entry Clerk?

A Data Entry Clerk is responsible for managing electronic data and entering it into a computer system accurately. In addition, they must verify the accuracy of the data before it is entered and update any incorrect or outdated information.

What are the required qualifications for a Data Entry Clerk?

  • High school diploma or GED equivalent
  • Proficient in basic computer software and applications
  • Typing speed of at least 50 words per minute with high accuracy
  • Good organizational skills and attention to detail
  • Effective communication skills
  • What are some important skills to include in the job posting?

    When creating a job posting, it is important to include the required qualifications and any additional desired skills, such as:

  • Ability to work independently and meet deadlines
  • Experience in data entry or related fields
  • Analytical thinking and problem-solving skills
  • Experience with relevant computer programs and databases
  • What should be included in the job description?

    A job description for a Data Entry Clerk should include:

  • A clear summary of the position, including the role and responsibilities
  • The required qualifications and skills, as well as any additional desired skills
  • Level of experience required for the position
  • Salary range (if applicable)
  • Benefits package (if applicable)
  • Work schedule and environment
  • What are some common interview questions for Data Entry Clerk positions?

    Interview questions for a Data Entry Clerk might include:

  • What is your typing speed and accuracy?
  • What experience do you have with data entry software?
  • How do you ensure the accuracy of your work when entering data?
  • What experience do you have working with sensitive or confidential information?
  • How do you handle a high volume of tasks and prioritize your workload?
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