Desk Clerk Job Description Template

The Desk Clerk job description template outlines the responsibilities and qualifications required for a desk clerk position. The template is designed to provide employers with a clear understanding of the duties and requirements of the job, as well as to attract and screen potential candidates. The template includes information on job duties, requirements, and education and experience qualifications. Employers can use this template as a starting point for creating their own job descriptions or modify it to fit their specific needs.

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Job Description:

A Desk Clerk performs a variety of tasks involving clerical and administrative duties in a hotel or other accommodation establishment.


  • Greet guests and check them into their accommodations, providing information about available services and accommodations
  • Answer phone calls and manage reservations, cancellations and changes, while providing excellent customer service
  • Manage guest complaints and ensure guest satisfaction
  • Perform general administrative duties like data entry, filing, and photocopying
  • Ensure efficient and effective communication between other departments
  • Handle cash, credit, and check transactions following proper accounting procedures
  • Operate office equipment like photocopiers, fax machines, and printers
  • Maintain accurate records of all transactions and interactions with guests


  • High school diploma or equivalent
  • Prior customer service and administrative experience preferred
  • Excellent communication and interpersonal skills
  • Strong attention to detail and ability to multitask
  • Experience with office equipment and computer systems
  • Ability to work flexible hours, including nights, weekends and holidays
  • Professional appearance and demeanor
  • Ability to maintain confidentiality regarding guests and hotel operations


As a hiring manager or HR professional, you understand the importance of crafting an engaging job posting when it comes to attracting qualified candidates. In this article, we’ll walk you through the steps of creating an effective job posting for a desk clerk position that will catch the attention of potential candidates.

Job Title and Description

The first step in creating a desk clerk job posting is to create a catchy yet specific title. Avoid generic titles like “office assistant” and opt for something more specific such as “front desk clerk” or “receptionist”. This will help potential candidates quickly identify if they are the right fit for the job.

Next, craft a clear and comprehensive job description that details the tasks and responsibilities of the position. This should include daily tasks, such as answering phone calls, greeting visitors, and managing schedules, as well as any necessary qualifications and skills required for the job, such as proficiency in Microsoft Office and excellent communication skills.

Requirements and Qualifications

In this section of the job posting, you should outline the requirements and qualifications that candidates need to meet in order to apply for the role. This should include specific requirements, such as experience with data entry, customer service skills, and a high school diploma or equivalent.

Additionally, you should note any preferred qualifications, such as previous experience in a similar role or a bachelor’s degree in a related field. Be sure to make the requirements and qualifications as clear and specific as possible so that potential candidates know whether they are the right fit for the role.

Salary and Benefits

It’s important to be transparent with job candidates about the compensation and benefits that come with the desk clerk position. In this section of the job posting, you should outline the salary range and any additional benefits, such as healthcare, retirement savings plans, and paid time off.

Company Culture and Environment

One final aspect to consider is how you can communicate the company culture and environment to potential candidates. This can include highlighting your commitment to diversity and inclusivity, opportunities for career growth, and a positive work-life balance.


Creating an effective job posting for a desk clerk position involves crafting a clear and comprehensive job description, outlining the qualifications and requirements, and providing transparency about salary and benefits. By following these steps, you’ll be able to attract qualified candidates and create a strong pool of applicants to choose from.

What does a Desk Clerk do?

A Desk Clerk is responsible for providing customer service to guests, checking them in and out of hotel rooms, handling reservations, answering phones, and ensuring that guests have a pleasant and comfortable stay. They also handle administrative tasks, such as maintaining records and processing payments.

What qualifications should a Desk Clerk have?

  • Prior experience in customer service, preferably in a hospitality or tourism field.
  • Excellent communication skills, including the ability to speak and write clearly and concisely.
  • Good organizational skills and attention to detail.
  • The ability to multitask and handle stressful situations calmly and efficiently.
  • A friendly and welcoming demeanor and a commitment to customer satisfaction.

What are the essential skills for this job?

  • Excellent communication skills, including written, verbal, and listening skills.
  • Good computer skills and familiarity with basic office software, such as Microsoft Office.
  • The ability to work independently as well as in a team environment.
  • Strong organization and time management skills.
  • A friendly, helpful, and positive attitude.

What are the typical work hours for a Desk Clerk?

The hours for a Desk Clerk can vary depending on the hotel or business's needs. Typically, Desk Clerks work part-time or full-time hours, and their shifts can range from early morning to overnight.

What is the average salary for a Desk Clerk?

The average salary for a Desk Clerk varies by location, experience, and the type of business they work for. The average salary for a Desk Clerk is around $25,000 to $30,000 a year.

What are the necessary steps to create a Desk Clerk job posting?

  • Write a compelling job title that accurately describes the position and responsibilities.
  • List the essential qualifications and skills required for the job, including any certifications or education.
  • Provide a detailed job description that outlines the duties, expectations, and work environment.
  • Include information on the compensation, benefits, and any opportunities for growth or advancement.
  • Specify how applicants can apply for the position, including the required documents and deadlines.

What are the benefits of creating a Desk Clerk job posting?

Creating a job posting for a Desk Clerk can attract qualified candidates to your business, increase the visibility of your company, and help to streamline the recruitment process. Additionally, it can lead to a more productive and successful hotel or business.

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