Document Control Specialist Job Description Template

The Document Control Specialist job description template outlines the qualifications, responsibilities, and duties of a professional responsible for managing and organizing corporate documents. This includes maintaining accurate records of all documents, ensuring they are up-to-date, and managing their revision processes. The individual in this role interacts with various departments in the organization, including engineering, marketing, and legal. The ideal candidate is organized, detail-oriented, and has excellent communication and record-keeping skills.

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Job Summary:

The Document Control Specialist will manage and maintain all documents related to the company. They will implement document control procedures, organize and maintain documents, and ensure that all documents are up to date and accurate. Additionally, the Document Control Specialist will need to ensure that all documents are properly archived and disposed of as necessary.

Key Responsibilities:

  • Implement and maintain document control procedures
  • Organize and maintain company documents
  • Ensure that all documents are up to date and accurate
  • Ensure that all documents are properly archived and disposed of
  • Identify and correct any issues with document control procedures
  • Train and assist employees in the use of document control systems and procedures
  • Coordinate with other departments to ensure document consistency and accuracy



  • Bachelor’s degree in Business Administration, Information Management or related field required
  • Equivalent combination of education and experience may be considered

Key Skills:

  • Strong attention to detail
  • Excellent organizational skills
  • Ability to prioritize and meet deadlines
  • Effective communication and interpersonal skills
  • Proficient in Microsoft Office Suite
  • Knowledge of document control software and systems


Do you need a Document Control Specialist to join your team? Finding the right candidate starts with crafting the perfect job posting. In this article, we will guide you on how to create a document control specialist job posting that attracts the best candidates for the role.

Job Title and Summary

The job title is the first thing a candidate sees, so it's essential to make it clear and concise. Use "Document Control Specialist" as the job title. Follow up with a summary that briefly explains the primary responsibilities of the role. Keep it under 150 words and avoid technical jargon.


  • Job Title: Document Control Specialist
  • Summary: The Document Control Specialist is responsible for managing documents and records, ensuring their accuracy, quality, and integrity.
  • Responsibilities

    List the main duties and responsibilities of the Document Control Specialist. Keep the list focused, specific, and avoid ambiguity. Make sure to include the essential responsibilities, but do not overwhelm the candidates.


  • Manage and maintain documents and records.
  • Ensure accuracy, completeness, and integrity of documents.
  • Create and maintain the document control system for record-keeping.
  • Review documents for compliance with established guidelines, policies, and procedures.
  • Identify and report discrepancies or irregularities in the system, data, or documentation.
  • Develop and maintain effective communication with stakeholders on document control issues.
  • Requirements

    Outline the minimum qualifications needed for this position. List the required skills, education, experience, and certifications. Be specific and only include the necessary qualifications.


  • Bachelor's degree in Business Administration or related field
  • 3+ years of experience in document control, preferably in a regulated industry
  • Experience with document management software systems
  • Excellent communication and organization skills
  • High attention to detail and ability to follow procedures
  • Familiarity with quality assurance and regulatory standards
  • Benefits and Perks

    Include a section on the benefits and perks that candidates will receive as part of the job package. Highlight the unique perks that set your company apart and make it an attractive workplace.


  • Competitive salary and benefits package
  • Opportunity for career advancement
  • Flexible work hours
  • Paid vacation and sick days
  • Fun company culture and work environment
  • Conclusion

    Crafting a job posting for a document control specialist requires attention to detail, effective communication, and an understanding of the required qualifications. By following our guide, you can create a compelling job posting that engages top talent and attracts the candidates who are the perfect fit for your team.

    Frequently Asked Questions on Creating Document Control Specialist Job Posting

    Creating a job posting for a document control specialist can be challenging if you don't know the right approach to take. The position requires a specific set of skills, and you need to ensure you attract the right candidates. This article addresses common questions companies have when creating a document control specialist job posting.

    What are the key skills necessary for a document control specialist?

  • An excellent understanding of document management systems and software
  • Trademark and copyright knowledge
  • A keen attention to detail
  • A proven track record of maintaining organization in a fast-paced work environment
  • An ability to multitask and manage multiple files at once
  • A high level of technical writing ability and verbal communication skills
  • What are some key components that should be included in a Document Control Specialist job posting?

  • A clear job title and job description outlining the responsibilities of the position
  • A list of the critical skills required for the job
  • Any education or experience required for the position
  • A competitive salary and benefits package
  • The company's mission statement, goals, and values
  • Clear directions on how to apply for the position
  • What is the best format for a Document Control Specialist job posting?

    There are no strict rules when it comes to formatting a job posting, but you should make sure it is clear and easy to read. The more concise and clear job posting, the more likely it is to attract qualified candidates. Use bullet points for the necessary skills and requirements, and use short paragraphs for the job description and company information.

    What can I do to increase my chances of attracting the best candidates?

    You should start by identifying the exact qualifications and experience required for the job. You want to attract professionals who can thrive in a fast-paced and high-pressure position. Use clear and easy-to-understand language to attract quality applicants. Make sure to include a competitive salary and benefits package, and provide a detailed description of the qualifications you're looking for in your ideal candidate.

    What is the ideal education and experience requirement for a Document Control Specialist?

  • A bachelor's degree in technical writing or a similar field is preferred, but not mandatory
  • Experience working in a document control department or project management is critical
  • Any industry-specific experience, such as construction or engineering, is a plus
  • Experience with document management systems such as Microsoft SharePoint or MasterControl
  • In conclusion, creating a job posting for a document control specialist can be challenging, but with the right approach, you'll attract qualified applicants. Use clear language, bullet points, and short paragraphs, provide a competitive salary and benefits package and be specific in the qualifications and experience required. Following these tips, you can create a job posting that will attract top talent to your organization.

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