Export Coordinator Job Description Template

The Export Coordinator job description template outlines the roles and responsibilities of an export coordinator in ensuring the smooth export or shipment of goods and products for a company. This template serves as a guide for HR managers and recruiters who are looking to hire an export coordinator for their organization. The job description outlines the skills, qualifications, and experience required for the role, as well as the tasks and duties that an export coordinator is expected to carry out on a day-to-day basis.

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Job Description

The Export Coordinator is responsible for overseeing and managing all aspects of the export process for a company. This includes coordinating with various departments, ensuring compliance with regulations, and handling logistics for international shipments.

Key Responsibilities

  • Coordinate with sales, production, and shipping departments to ensure timely and efficient export of goods
  • Prepare and review export documentation including invoices, packing lists, and customs declarations
  • Research and adhere to country-specific regulations for exporting goods
  • Handle logistics for international shipments including communicating with freight forwarders, booking cargo space, and arranging for customs clearance
  • Track and monitor shipments, ensuring they are delivered on time and in good condition
  • Resolve any issues or delays that may occur during the export process
  • Ensure accurate and complete record-keeping for all export transactions


  • Bachelor's degree in international business, logistics, or a related field
  • Minimum of 3 years experience in an export coordination role
  • Strong knowledge of international trade regulations and procedures
  • Excellent communication and organizational skills
  • Ability to work in a fast-paced environment and handle multiple tasks simultaneously
  • Proficient in Microsoft Office and logistics software

Physical Demands

  • Must be able to sit and stand for extended periods of time
  • Must be able to lift and move boxes up to 50 pounds
  • Must be able to work in a warehouse environment with exposure to dust and noise

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Job Title

Start your job posting by creating a clear and concise job title indicating the job position you are hiring for. For an Export Coordinator role, a suitable job title could be “Export Coordinator – (Location)”

Job Summary

The next important section is the job summary which should provide an overview of the Export Coordinator job. This section should also include a brief description of the company culture and what the company is looking for in an ideal candidate. The job summary should be around two to three paragraphs long and should be written in a language that is easy to understand.


Use bullet points to list the duties and responsibilities of an Export Coordinator. This section should be concise and clear, and it should also include any additional responsibilities that the candidate may be expected to perform.

  • Coordinate export shipments and documentation requirements
  • Ensure compliance with all export regulations and requirements
  • Communicate with shippers, freight forwarders, and other parties to ensure timely delivery
  • Prepare all necessary export paperwork and commercial invoices
  • Track shipments and update customers
  • Requirements

    Use bullet points to list the required qualifications, skills, and experience for the Export Coordinator job. This section should include both essential and desired qualifications that the candidate should possess.

  • Bachelor's degree in business, logistics, or a related field
  • Minimum of 2 years of experience in international transportation and customs regulations
  • Experience in managing import/export documentation and customs clearance
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team
  • Benefits

    It is important to make sure that your job posting stands out from others on the internet. The benefits section of your job posting is a great opportunity to showcase what sets your company apart from others.

  • Health, dental, and vision insurance
  • Paid time off and sick leave
  • 401k retirement plan with company match
  • Professional development opportunities
  • Opportunity to work for a growing and dynamic company
  • Conclusion

    Before you post your Export Coordinator job posting online, make sure that you have reviewed your job summary, responsibilities, requirements, and benefits sections. Use clear and concise language, and include a call-to-action at the end of the post asking the candidate to apply for the position.

    FAQs on Creating an Export Coordinator Job Posting

    Posting a job opening for an Export Coordinator requires careful consideration of the needs of your organization. It is important to strike a balance between attracting the right candidates and being specific about job requirements. Here are some frequently asked questions on creating an Export Coordinator job posting:

    • What are the essential criteria for an Export Coordinator?

      Export Coordinators are responsible for coordinating and managing international shipments for their organization. Therefore, candidates for this position should have a good understanding of international trade regulations and requirements, as well as supply chain and logistics principles. Also, proficiency in software used in shipping documentation is a must.

    • What qualifications does an Export Coordinator need?

      An Export Coordinator will usually require a Bachelor's degree in business administration or logistics, as well as previous experience in international trade. The candidate should also possess excellent communication skills, be detail-oriented, and able to multitask and manage priorities effectively.

    • What should the job responsibilities be in an Export Coordinator job posting?

      Job responsibilities for an Export Coordinator may include managing international shipments, obtaining necessary permits and documentation, liaising with the customers on shipment status and coordinates with all stakeholders to resolve issues, advising on customs, duties and taxes, and managing relationships with external vendors such as carriers.

    • How much should an Export Coordinator be paid?

      The salary of an Export Coordinator will depend on the candidate's qualifications and experience, location, and the size of the company. However, on average, an Export Coordinator in the United States can expect an annual salary of approximately $50,000-60,000.

    • What is the ideal experience level of an Export Coordinator?

      Most companies typically require 2-4 years of experience in international trade or logistics, however must have experience in handling documents like Bill of Lading, Invoice, ISF 10+2, Export declaration.

    • Should I include "must be willing to travel" in an Export Coordinator job posting?

      Whether or not to include "willing to travel" in an Export Coordinator position's job posting will depend on the scope of the position. If the job requires international travel frequently, then it is important to include it in the posting. However, if the role is primarily office-bound, then adding the "willingness to travel" criterion may hinder finding the right candidate.

    • What skills should I list in the Export Coordinator job posting?

      Key skills for an Export Coordinator position include strong analytical and communication skills, proficiency in Microsoft Office applicaations and relevant shipping software, attention to detail, and a commitment to customer service excellence.

    Creating an Export Coordinator job posting that will attract the right candidates requires careful consideration of your company's needs and the qualifications required for the role. It is also important to remember to market the job and sell why the job is a great fit for the candidate.

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