Facilities Assistant Job Description Template

The Facilities Assistant is responsible for maintaining and supporting the smooth operation of various facilities such as offices, buildings, and grounds. They perform a variety of tasks including cleaning, maintenance, repairs, and responding to requests from employees or tenants. This job description template outlines the key duties and qualifications required for the role.

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Job Description:

We are seeking a Facilities Assistant to join our team to help maintain and improve our facilities. The Facilities Assistant will perform various tasks to ensure a clean, safe and functional work environment.


  • Perform daily walkthroughs to ensure all areas are clean, safe and well-maintained
  • Perform general repairs and maintenance as needed, including but not limited to plumbing, electrical, and painting
  • Assist with setting up and breaking down rooms for meetings and events
  • Help maintain inventory of cleaning and maintenance supplies and equipment
  • Perform minor landscaping and snow removal duties as needed
  • Assist with coordinating with outside vendors for larger repairs and maintenance projects
  • Follow all safety procedures and policies to ensure a safe work environment


  • High school diploma or equivalent
  • Prior experience in facilities or maintenance
  • Knowledge of basic plumbing, electrical, and carpentry repairs
  • Able to lift up to 50 pounds and perform physical labor as needed
  • Excellent verbal and written communication skills
  • Ability to multitask and prioritize tasks based on urgency
  • Flexibility to work varying hours and days as needed

1. Start with a clear job title

The Facilities Assistant job title should be precise and reflect the nature of the position. Avoid being ambiguous or using jargon that could confuse potential candidates. A good job title could be "Facilities Assistant - Full Time."

2. List Responsibilities

Identify the day-to-day tasks that the Facilities Assistant will be responsible for. Include specific duties like:

  • Supporting the facilities team with daily tasks and administrative duties
  • Assist with maintaining the cleanliness of the facilities, including shared spaces, bathrooms, and common areas
  • Ensure building safety by identifying and reporting hazards, keeping fire exits clear of obstruction, and monitoring emergency equipment
  • Coordinate with vendors and contractors as needed to carry out maintenance tasks and repairs
  • Be the point of contact for staff members reporting facilities issues and requests
  • Perform light maintenance and repair work, such as replacing light bulbs, painting, and changing air filters
  • 3. Outline the Qualifications and Skills Required

    List the essential qualifications and skills required for the successful candidate. These may include:

  • High school diploma or equivalent
  • Experience working in a facilities or maintenance role is preferred, but not required
  • Basic knowledge of plumbing, electrical, and HVAC systems
  • Strong organizational and administrative skills
  • Excellent verbal and written communication skills
  • Ability to multitask and prioritize tasks in a dynamic work environment
  • 4. Provide Details on Workplace Culture

    Provide potential candidates with information on the work environment and culture in the job posting. This could include:

  • Collaborative team working together to ensure the success of the business.
  • Ambitious individuals are encouraged to take ownership of their work and to contribute innovative ideas that support the company’s vision.
  • Company values supporting work-life balance, promoting personal and professional growth, and cultivating a positive, inclusive company culture.
  • 5. Offer Information on Compensation and Benefits

    Providing salary and benefits information upfront helps candidates to determine if the compensation package meets their expectations. This could include:

  • Competitive compensation package based on experience and other qualifications.
  • Company-sponsored health, dental and optical insurance provided discounts on purchases and services paid time off.
  • 6. Conclude with a Clear Call-to-Action

    The conclusion of your job posting should contain a clear call-to-action for potential candidates. This could be any or all of the following:

  • Encouraging suitable candidates to apply directly with their resume and CV.
  • Providing information on the selection process, such as the review of resumes and phone interviews and, later, in-person interviews and background check.
  • Setting a clear deadline for applications.
  • By following these tips, you can create a Facilities Assistant job posting that attracts skilled and enthusiastic candidates who will contribute to the success of your team and organization.

    Frequently Asked Questions on Creating Facilities Assistant Job Posting

    1. What are the job responsibilities of a Facilities Assistant?

  • A Facilities Assistant is responsible for performing duties related to maintaining a facility.
  • These duties may include cleaning, maintenance, and repair tasks.
  • The person in this role may also be responsible for setting up and moving furniture or equipment.
  • 2. What qualifications should I look for in a Facilities Assistant?

  • Good communication skills and the ability to work as part of a team are important.
  • Experience in facilities management or related fields may also be desirable.
  • Attention to detail and the ability to perform physical tasks are also necessary qualifications.
  • 3. How should I write the job description for a Facilities Assistant?

  • The job description should be clear and concise, outlining the key responsibilities and qualifications of the role.
  • Include information about the necessary qualifications and any specific skills or experience required for the job.
  • Make sure it is clear what tasks the Facilities Assistant will be responsible for and what their role will be in the organization.
  • 4. How should I structure the job posting?

  • The job posting should be easy to read, with clear headings and bullet points.
  • The heading should clearly state the job title and location.
  • The job description should be broken down into clear sections, with bullet points to outline the key requirements and responsibilities of the role.
  • 5. How can I attract the best candidates to apply for the role?

  • Highlight the benefits of working at your organization, including any training or career development opportunities.
  • Mention any unique or exciting aspects of the role or facility.
  • Highlight the organization's values and mission, and how the Facilities Assistant will contribute to these.
  • Mention any competitive benefits or salary packages that may make the role more attractive to candidates.
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