Facilities Coordinator Job Description Template

The Facilities Coordinator plays a vital role in managing and maintaining a company's building facilities. This job involves overseeing day-to-day operational tasks, managing vendor relationships, and ensuring the safety and comfort of employees and visitors. Our Facilities Coordinator job description template can help you find the right candidate for this critical role.

917 people used this job description template, 58 people have rated it.

Position Summary

The Facilities Coordinator is responsible for overseeing all activities related to the maintenance and upkeep of a facility, ensuring that it is clean, safe, and operational at all times. This includes supervising the work of cleaning and maintenance staff, handling repair requests, and ensuring that all equipment and systems are functioning properly.

Key Responsibilities

  • Develop and maintain a comprehensive maintenance schedule to ensure all systems and equipment are properly maintained
  • Coordinate and oversee all cleaning and maintenance staff to ensure that all work is performed to a high standard
  • Work with vendors and contractors to ensure timely and cost-effective completion of repairs and maintenance tasks
  • Manage the inventory of supplies, tools, and equipment needed for facility maintenance
  • Conduct routine inspections and audits to identify areas of improvement and recommend solutions to management
  • Ensure compliance with all local, state, and federal regulations regarding health and safety in the workplace
  • Maintain accurate records of all maintenance activities, expenditures, and repairs
  • Assist with budget planning and forecasting for facility maintenance expenses
  • Respond to emergency maintenance requests promptly and efficiently
  • Collaborate with other departments to ensure that facility needs are met in a timely and effective manner

Qualifications & Skills

  • Bachelor's degree in Facilities Management, Business Administration, or related field
  • Minimum of 3-5 years of experience in facilities management or related field
  • Excellent communication, leadership, and interpersonal skills
  • Strong problem-solving and decision-making abilities
  • Ability to work independently and as part of a team
  • Proficiency in Microsoft Office Suite and facilities management software
  • Familiarity with local, state, and federal regulations regarding health and safety in the workplace
  • Strong organizational and time management skills
  • Flexibility and adaptability to changing priorities and workload


Facilities coordinators are essential in ensuring that a building's systems, equipment, and office spaces are properly maintained and functioning optimally. Finding the right candidate for this position requires a clear and detailed job posting. Here's how to write an effective facilities coordinator job posting.

Job Title and Summary

The job title should be brief but descriptive. A suggested example is "Facilities Coordinator." Follow this up with a summary, which should provide an overview of the position in one to two sentences. The summary should cover the job's purpose, main duties, and essential qualifications.

  • Example: We are seeking an experienced facilities coordinator to manage and maintain our building's systems, equipment, and office spaces. The ideal candidate must possess strong communication, organizational, and problem-solving skills.
  • Responsibilities

    The responsibilities section should include a detailed list of tasks that the facility coordinator is expected to perform in their role. Be specific and list duties that are unique to your organization. Provide enough detail to give potential candidates a clear understanding of what the job entails.

  • Example:
    • Overseeing the daily maintenance of the building, including HVAC, plumbing, electrical, and mechanical systems.
    • Ensuring that all office spaces are clean, organized, and fully operational.
    • Managing vendors and outside contractors as needed for repairs and maintenance.
    • Conducting regular inspections of the building and generating reports on any issues or areas for improvement.
    • Maintaining accurate records of all maintenance and repair work.

    Qualifications and Requirements

    The qualifications and requirements section should provide a detailed list of the skills and experience required for the job. It should include both required and preferred qualifications.

  • Example:
    • Bachelor's degree in facilities management, engineering, or a related field.
    • Minimum of five years of experience in facilities coordination or management.
    • Strong communication, organizational, and project management skills.
    • Ability to work independently and as part of a team.
    • Extensive knowledge of building systems and maintenance procedures.

    Company Culture and Benefits

    In this section, briefly talk about your company's culture, values, and philosophy. Also, provide details about the benefits and perks of the position, such as health benefits, retirement plans, paid time off, training opportunities, and more.

  • Example: Our company fosters a culture of integrity, excellence, and teamwork. We offer competitive pay, health benefits, a retirement plan, paid time off, and ongoing training opportunities.
  • Conclusion

    Writing an effective facilities coordinator job posting requires attention to detail and careful planning. By following these guidelines, you can attract qualified candidates with the right skill sets and experience to fill your open position.

    What is a Facilities Coordinator?

    A Facilities Coordinator is responsible for ensuring the efficient and effective operation of a company's facilities. They oversee building maintenance, security, safety, and other related tasks to ensure that the facility is running smoothly.

    What are the qualifications required for a Facilities Coordinator?

    The qualifications for a Facilities Coordinator may vary depending on the company, but generally, they require a High School diploma or equivalent, and at least 2-5 years of related work experience in facility management. Some employers may prefer candidates with a Bachelor's degree in a related field such as business or engineering.

    What are the essential skills for a Facilities Coordinator?

    The essential skills for a Facilities Coordinator include excellent communication and interpersonal skills, exceptional organizational and problem-solving abilities, strong attention to detail, proficiency in Microsoft Office programs, knowledge of safety procedures and regulations, as well as project management and leadership skills.

    What are the responsibilities of a Facilities Coordinator?

    The responsibilities of a Facilities Coordinator may vary depending on the company’s requirements, but typically include coordinating and monitoring facility maintenance, repairs, and renovations, ensuring compliance with safety regulations, managing budgets and expenses, liaising with vendors and contractors, maintaining inventory and supplies of equipment, furniture, and other items.

    What are the benefits of hiring a Facilities Coordinator?

    Hiring a Facilities Coordinator can benefit a company in numerous ways. Firstly, it helps to ensure that the workplace is safe and comfortable for employees, which in turn can help to increase productivity and morale. Additionally, a Facilities Coordinator can help cut costs by negotiating better rates with vendors and optimizing maintenance schedules, leading to greater efficiencies and cost savings for the company.

    What is the salary range of a Facilities Coordinator?

    The salary range of a Facilities Coordinator may vary depending on location, company size, and industry, but the median annual salary is around $55,000. Pay can range from $40,000 for entry-level candidates to $85,000 or more for experienced professionals.

    Get Started

    Start saving time and money on recruiting

    Start today for free to discover how we can help you hire the best talents.

    Get started Get Started!
    This site uses cookies to make it work properly, help us to understand how it’s used and to display content that is more relevant to you. For more information, see our Privacy Policy