Facilities Management Job Description Template

The Facilities Management job description template outlines the duties, responsibilities, and qualifications required for the role of a facilities manager. This template serves as a guide for employers to create accurate and concise job descriptions to attract the right candidates for their organization. Facilities managers are responsible for overseeing the maintenance, safety, and security of a building or facility. They ensure that the facility operates smoothly, efficiently, and in compliance with health and safety regulations.

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General Job Description:

A Facilities Manager is responsible for the overall maintenance, upkeep, and management of a building or facility. They oversee day-to-day operations, manage staff, and ensure the safety and functionality of the facility.

Key Responsibilities:

  • Supervise and train custodial, maintenance, and groundskeeping staff
  • Develop and implement maintenance policies and procedures
  • Oversee repairs and preventative maintenance for all building systems and equipment
  • Ensure compliance with health and safety regulations
  • Manage building security and access control systems
  • Coordinate with outside contractors and service vendors
  • Manage facility budget and expenses
  • Prepare reports and maintain records of maintenance activities
  • Respond to emergency situations and coordinate disaster response efforts


  • Bachelor's degree in Facilities Management or related field
  • 5+ years of experience in facilities management or related field
  • Strong knowledge of building maintenance systems and equipment
  • Excellent communication and leadership skills
  • Ability to work well under pressure and handle multiple tasks simultaneously
  • Familiarity with health and safety regulations and building codes

Salary Range:

The salary range for a Facilities Manager typically falls between $50,000 and $90,000 per year.


Facilities management is an essential function for every organization as it ensures the smooth working of the physical work environment. The job of a facilities manager is to oversee the maintenance, security, and overall management of facilities such as buildings, offices, and warehouses. When creating a facilities management job posting, it's critical to detail the key responsibilities of the role, desired qualifications, and how to apply.

Job Title and Summary

Start your job posting by creating a clear and concise job title that accurately describes the position. For example, "Facilities Manager". Then, provide a brief summary of the role, outlining the primary responsibilities and stating the main purpose of the job. This will help attract the right candidates and give them a clear idea of what the job entails.


List the main duties and responsibilities of the facilities manager position. Be specific about the tasks, daily activities, and the outcomes expected. A comprehensive list must include:

  • Overseeing building maintenance: This includes coordinating repairs, preventive maintenance, and scheduling cleaning services.
  • Managing security and safety protocols: This involves ensuring that the work environment is secure and safe for employees, customers, and visitors.
  • Budget management: Facilities managers are responsible for creating and maintaining budgets for maintenance and repairs.
  • Vendor management: Facilities managers hire and supervise vendors for various services such as cleaning, landscaping, and building repairs.
  • Ensuring compliance with all regulations: Facilities managers must ensure that the building meets all local and national regulations such as fire codes and environmental health and safety regulations.
  • Qualifications

    It's essential to specify the qualifications required for the position. This includes educational requirements, any certifications, and experience relevant to the job. Create a comprehensive list of qualifications that an ideal candidate should possess. Some of the qualifications may include:

  • Degree and certification requirements: Facilities managers should have a Bachelor's degree in Facilities Management or a related field. A certification like CFM (Certified Facility Manager) is also desirable.
  • Relevant experience: Companies may require 5 to 10 years of experience to ensure the candidate has the skills and expertise necessary for the job.
  • Soft skills: Facilities managers must possess excellent communication, leadership, and problem-solving skills.
  • Technical skills: Consider skills such as knowledge of maintenance software tools, plumbing, electrical, and HVAC systems.
  • How to Apply

    Finish your job posting with clear instructions on how to apply for the job. Provide a list of application requirements, such as cover letter and resume, and the application process. Make sure you include contact details, such as email, address or phone number, and the deadline for the application.


    A well-designed facilities manager job posting is integral to attracting qualified candidates. A comprehensive listing of responsibilities, required qualifications, and an easy-to-apply process, all contribute to a successful job posting. Providing the necessary information on the position will give potential candidates a good idea of what the role involves and if it's right for them.

    Frequently Asked Questions on Creating Facilities Management Job Posting

    What is a Facilities Management Job Posting?

    A Facilities Management Job Posting is a job advertisement that seeks to hire a qualified individual for the position of Facilities Manager in an organization. The job posting provides information about the job position, requirements and qualifications, job duties, responsibilities and compensation package.

    What should be included in a Facilities Management Job Posting?

  • A clear and concise position title
  • A detailed job description of the position's roles and duties
  • Qualifications and requirements such as education, certification, experience, and skills
  • Preferred skills or experience in Facilities Management and Property management
  • Work schedule and hours
  • Salary or range of compensation and benefits
  • Location of the job, including whether it's remote or in-person
  • The organization's details including the company vision, mission statement, and values
  • What are the important things to be considered when creating Facilities Management Job Posting?

  • Candidate experience during hiring from the start until the end
  • Evaluate the position and create duties and requirements that align with candidate potential
  • Define the required and preferred qualifications for the position
  • List the responsibilities in bullet form for a clear understanding of the job position
  • State any necessary supervisory responsibilities
  • Mention the benefits the candidate will receive when working for the organization
  • Mention how the Facilities Manager's position ties into the larger organization goals
  • How can I attract potential candidates to apply to the Facilities Manager position?

  • Create a clear job title
  • Create a precise job description with bullet points to make it easier for candidates
  • Maintain a good tone that is user-friendly
  • Mention the comprehensive benefits package
  • Create graphics or videos to visualize the position and make it more user-friendly
  • Utilize social media as a platform to reach a broad range of candidates
  • What should I avoid including in a Facilities Management Job Posting?

  • Gender-specific or discriminatory language
  • Any mention of inappropriate language that could violate state or federal laws
  • Promise of job security or exaggerated compensation packages
  • Personal opinions or beliefs outside company values
  • Non-inclusive language or anything controversial
  • Conclusion

    A Facilities Management job posting is a window for your organization to showcase its core values, vision, and goals. The job posting should prioritize an attractive, detailed, and user-friendly approach that appeals to potential candidates. A good job posting will help you find a qualified Facilities Manager who aligns with your organization's goals and vision.

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