Facility Coordinator Job Description Template

The Facility Coordinator plays a significant role in ensuring that the various aspects of a facility, such as equipment, furniture, and technology, are well-maintained and in good condition. They oversee the daily operations of the facility, manage vendor contracts, coordinate office moves, and ensure compliance with safety regulations. Our Facility Coordinator job description template provides an overview of the responsibilities, qualifications, and skills required for this role.

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Job Summary

The Facility Coordinator is responsible for ensuring a safe and functional work environment for all employees in the organization. They oversee facility management, maintenance, and security while also managing vendors and contractors that work on the property. Additionally, the Facility Coordinator will oversee the implementation of policies and procedures that ensure compliance with local, state, and federal regulations.

Job Responsibilities:

  • Oversee facilities management, including maintenance and repairs, custodial services, and security.
  • Coordinate with vendors and contractors to ensure that maintenance, repairs, and capital projects are completed on schedule and within budget.
  • Develop and implement policies and procedures to ensure compliance with local, state, and federal regulations related to health and safety, environmental concerns, and other areas affecting facility operations.
  • Responsible for budget management, including forecasting expenses, managing costs, and making recommendations for cost-saving opportunities.
  • Work closely with other department heads to ensure that facilities meet the needs of the organization and its employees.
  • Maintain a safe work environment by implementing and enforcing proper safety procedures and policies.
  • Manage employee moves, office renovations, and reconfigurations.
  • Develop and maintain relationships with vendors and contractors for facilities management services.
  • Provide support for company events and employee activities as needed.

Job Qualifications:

  • Bachelor's degree in facilities management or a related field preferred.
  • Five or more years of experience in facilities management, construction management, or related field.
  • Excellent organizational and communication skills.
  • Strong leadership skills and ability to manage multiple priorities and projects at once.
  • Ability to work independently and as part of a team with minimal supervision.
  • Experience managing budgets and expenses.
  • Ability to remain calm in high-pressure situations and make timely decisions.
  • Working knowledge of facilities maintenance, safety, and security.
  • Proficient in Microsoft Office and facilities management software.


When it comes to hiring a Facility Coordinator, it is important to create a job posting that accurately represents the responsibilities and qualifications needed for the position. A Facility Coordinator is responsible for managing the day-to-day operations of a facility.

Job Title and Summary

When creating a Facility Coordinator job posting, it is important to think about how the job title and summary will attract potential candidates. It should be concise and accurately describe the position.

  • Job Title: Facility Coordinator
  • Summary: The Facility Coordinator will be responsible for managing the day-to-day operations of a facility. This includes overseeing maintenance, ensuring safety and security measures are in place, and coordinating events and activities.
  • Responsibilities

    The job posting should clearly outline the responsibilities of the Facility Coordinator position.

  • Coordinate and oversee maintenance and repairs of the facility
  • Ensure that all safety and security measures are in place
  • Oversee the scheduling and coordination of events and activities
  • Maintain proper inventory levels of supplies and equipment
  • Develop and implement plans for the growth and improvement of the facility
  • Qualifications

    In order to attract the right candidates, it is important to outline the necessary qualifications for the position.

  • At least 2 years of experience in facility management or a related field
  • Excellent communication, organizational, and problem-solving skills
  • Ability to work independently and within a team environment
  • Knowledge of safety and security procedures
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Education and Training

    The job posting should outline the education and training requirements for the position.

  • Bachelor's degree in Facility Management, Business Administration, or a related field
  • Certification in Facility Management is preferred
  • Additional training or certifications related to safety or event planning is a plus
  • Application Process

    The job posting should clearly outline the application process and how to apply for the position.

  • Interested candidates should submit their resume and cover letter via email to [insert email address]
  • Only qualified candidates will be contacted for an interview
  • Conclusion

    Creating a Facility Coordinator job posting is an important step in finding the right candidate for the position. By clearly outlining the responsibilities, qualifications, and application process, you can attract the best candidates for the job.

    What skills should a Facility Coordinator possess?

    A Facility Coordinator should possess excellent communication, management, and leadership skills. They should also have a good knowledge of facility management, contract and vendor management, budgeting and financial reporting, and regulatory compliance.

    What are the primary responsibilities of a Facility Coordinator?

    • Assessing and prioritizing maintenance and repair requests
    • Developing and implementing facility management policies and procedures
    • Managing relationships with external vendors and contractors
    • Overseeing budgets and financial reporting for facility management
    • Ensuring compliance with local, state, and federal regulations

    What qualifications should a Facility Coordinator have?

    Typically, a Facility Coordinator should have a bachelor's degree in facility management, business administration, or a related field. They should also have several years of experience in facility management, with a proven track record of successful management of multi-site facilities.

    What are some interview questions to ask potential Facility Coordinators?

    • What experience do you have in facility management?
    • How do you prioritize maintenance and repair requests?
    • Describe your experience managing relationships with external vendors and contractors
    • How have you managed budgets and financial reporting for facilities in the past?
    • How do you ensure compliance with local, state, and federal regulations?

    What are some key metrics for evaluating a Facility Coordinator's performance?

    Key metrics for evaluating a Facility Coordinator's performance include:

    • Percentage of maintenance and repair requests completed on time
    • Number of vendor or contractor disputes
    • Compliance with local, state, and federal regulations
    • Cost savings achieved through efficient facility management
    • Customer satisfaction ratings
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