Facility Manager Job Description Template

Our company is looking for a Facility Manager to oversee and maintain our facilities. The Facility Manager will be responsible for managing budgets, handling maintenance and repairs, ensuring compliance with health and safety regulations, and supervising staff. We are seeking a candidate with strong organizational, communication, and leadership skills, who can effectively manage facilities for optimum performance. This Facility Manager job description template outlines the key responsibilities and requirements for this position.

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Primary Responsibilities:

  • Oversee the maintenance and upkeep of building facilities and equipment
  • Manage and supervise maintenance staff and contractors
  • Create and implement plans for preventative maintenance and repair
  • Ensure compliance with safety regulations and standards
  • Maintain and manage budgets for facility maintenance
  • Maintain records of equipment and facilities maintenance and repairs
  • Develop and implement sustainability initiatives
  • Collaborate with other departments to improve facility operations and processes



  • Bachelor's degree in facilities management, engineering, or a related field
  • Professional certification in facilities management or related field preferred


  • Minimum of 5 years of experience in facilities management or related field
  • Experience with budget management, vendor management, and project management
  • Strong knowledge of building systems and equipment
  • Ability to read and interpret blueprints, schematics, and technical manuals


  • Excellent communication and interpersonal skills
  • Strong problem-solving and decision-making skills
  • Ability to work independently and as part of a team
  • Attention to detail and excellent organizational skills
  • Flexibility and adaptability to changing priorities and situations
  • Proficiency in Microsoft Office and facilities management software

Note: This job description is not intended to be all-inclusive. The employee may be required to perform other duties from time to time.


Facility management is one of the most vital aspects of any organization, and finding a skilled facility manager is equally important. A good facility manager ensures the smooth functioning of the facility, manages the maintenance systems, and enforces safety protocols. Hence, it is crucial to create a professional job posting that conveys your expectations from the prospective candidates.

Job Title & Summary

The job title must clearly communicate the position that needs to be filled. In this case, the title must be Facility Manager. The summary section should provide a brief overview of the position and the responsibilities the candidate will hold.

  • The Facility Manager will be responsible for the overall functioning and maintenance of the facility.
  • They must be experienced in managing safety protocols and ensuring compliance with safety standards.
  • The facility manager must ensure that the facility meets regulatory requirements.
  • This position requires excellent organizational and communication skills.
  • Responsibilities

    The responsibilities section should provide detailed information about the roles and responsibilities of the facility manager. This should be a comprehensive list that addresses all critical functions expected of the incumbent.

  • Responsible for managing the daily operations of the facility.
  • Verify that the facility complies with safety, health, and environmental regulations.
  • Developing and maintaining facility maintenance policies and procedures.
  • Overseeing facility maintenance projects and ensuring facilities maintenance schedules are followed.
  • Manage the facility's safety program, conduct safety audits, and ensure all safety standards are met.
  • Plan, supervise and coordinate security operations, including developing and implementing security procedures, protocols, and systems.
  • Developing and maintaining a budget for the facility.
  • Qualifications and Skills

    The qualifications and skills section should list the criteria that the candidate must satisfy to be eligible to be considered for the position. This includes educational qualifications, certifications, and prior experience.

  • Bachelor's Degree in facilities management, engineering or any related field.
  • Certified facility manager (CFM) certification is a requirement.
  • A minimum of 5 years of experience in facility management, engineering, construction or a related field.
  • Excellent organizational, communication, and interpersonal skills.
  • Must possess the ability to work well under pressure, manage multiple tasks simultaneously, and meet deadlines effectively.
  • Conclusion

    Creating a professional facility manager job posting is essential in attracting the right talent. The job posting should provide detailed information about the roles, responsibilities, qualifications, and skills required for the position. This ensures that potential candidates will understand the expectations and requirements for this role.

    Frequently Asked Questions on Creating Facility Manager Job Posting

    If you are looking to hire a Facility Manager for your organization, it is crucial to create an informative and engaging job posting to attract the right candidates. Here are a few frequently asked questions that can help you create an effective job posting:

    1. What should be included in a Facility Manager job posting?

    A Facility Manager job posting should include a brief description of the organization, the responsibilities and duties of the job, required qualifications, and any expectations you have for the role. Also, include any specific skills or experience that would be beneficial to the role.

    2. How should the job posting be formatted?

    The job posting should be easy to read and concise. Use bullet points to highlight important information, and make sure the font is legible. Use bold text for the job title and section headings.

    3. Is it necessary to include the salary range in the job posting?

    While it is not always necessary to include the salary range, it can be helpful to candidates to know what the pay range is for the position. If you choose not to include the salary range, make sure to communicate this information during the interview process.

    4. What should the tone of the job posting be?

    The tone of the job posting should be professional and welcoming. You want to showcase your organization, but also be inviting to candidates. Avoid using technical jargon or industry-specific language that could be confusing.

    5. What are some tips for attracting top candidates?

    Use a clear job title that accurately reflects the role. Make sure to highlight the benefits, perks, and unique features of the job and organization. Also, include any notable achievements, industry awards, or recognition your organization has received. Finally, be sure to post the job on a variety of job boards to increase exposure.

    By following these tips and guidelines, you can create an effective Facility Manager job posting that attracts top candidates for your organization.

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