File Clerk Job Description Template

A File Clerk is responsible for maintaining an organized and efficient filing system. They ensure that records, documents, and other important materials are properly stored and easily accessible. This job requires attention to detail, strong organizational skills, and the ability to work independently. Our File Clerk Job Description Template outlines the duties and qualifications necessary for this position. Use it as a guide to help you find the right candidate for your organization.

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Job Summary

As a File Clerk, you will be responsible for organizing and maintaining the files of a company or organization. You will work with various departments to ensure that files are stored appropriately and can be easily accessed when needed.

Job Duties

  • Create and maintain filing systems, both electronic and physical
  • Sort and categorize documents according to content, purpose, or date
  • Retrieve files upon request from individuals and departments within the organization
  • Create new files as needed and ensure that all documents are properly labeled
  • Record file movements and keep logs of all files taken out of the filing system
  • Ensure that all files are stored securely and are protected from unauthorized access or theft
  • Perform periodic audits of files to ensure accuracy and completeness
  • Assist with data entry and other administrative tasks as needed


  • High school diploma or equivalent
  • Previous experience working in an office environment
  • Strong organizational and time management skills
  • Attention to detail and accuracy
  • Ability to work independently and as part of a team
  • Proficiency in Microsoft Office and other computer software systems
  • Good communication and interpersonal skills


If you're looking to hire a file clerk for your organization, you need to create a job posting that will attract the right candidates. A well-written job posting can help you attract the most qualified candidates and make the hiring process run smoothly. This guide will walk you through the steps of creating a job posting for a file clerk position.

Job Title & Summary

The first step in creating a job posting is to come up with an attention-grabbing job title. The job title should be accurate and describe the role of the file clerk. A good title for a file clerk might be "File Clerk - Organizational Expert."

Next, you need to create a job summary that provides an overview of the position. The summary should be short and highlight the key responsibilities and requirements for the role.

Example job summary:

  • Responsible for maintaining and organizing files
  • Retrieve and file documents as needed
  • Organize files in a way that is easy to access and understand
  • Ability to handle sensitive and confidential information


After the job summary, you should provide a list of responsibilities that the file clerk will be expected to handle. These responsibilities should be listed in bullet points and ordered by importance.

Example list of responsibilities:

  • Organize and maintain physical and digital files
  • Retrieve and file documents according to established procedures
  • Prepare files for archival storage
  • Ensure files are stored in a secure location and accessible only to authorized personnel
  • Handle incoming correspondences and distribute them to appropriate parties


After listing the responsibilities, you should provide a list of requirements that the candidate should meet. These requirements should list the necessary skills, education, and experience that the candidate should have to perform the job effectively.

Example list of requirements:

  • High school diploma or equivalent
  • 1-2 years of experience working as a file clerk
  • Experience in data entry
  • Excellent organizational skills and attention to detail
  • Familiarity with Microsoft Office and other common office software
  • Strong written and verbal communication skills


A well-written job posting can help you attract the best candidates for the file clerk position. By following the steps outlined in this guide, you can create a job posting that is clear, concise, and attractive to potential candidates. Good luck in your hiring process!

Frequently Asked Questions on Creating File Clerk Job Posting

If you're in need of a File Clerk for your organization, creating a job posting will help you find the right candidate. However, you may be unsure about how to create an effective job post. To help you, we've compiled a list of frequently asked questions on creating a File Clerk job posting.

What are the essential skills to look for in a File Clerk?

A good File Clerk should have excellent organizational skills and attention to detail. They should be able to retrieve and file documents accurately and quickly. Moreover, they should be proficient in using a variety of office equipment such as scanners, photocopiers, and fax machines.

What should I include in the job description?

You should include the job title and a brief job summary in the job description. You should also include the essential duties and responsibilities of the job, the required qualifications, and any physical demands. Additionally, you may want to provide information about your organization, the work culture, and the job benefits.

How do I write a compelling job title?

A compelling job title should accurately reflect the job responsibilities and attract potential candidates. For instance, instead of using "File Clerk," you could use "Document Management Specialist" or "Records Management Coordinator." You can also include any specialized skills or experience required for the job.

What's the best way to format the job posting?

You should use a clear and concise format and avoid overly technical jargon. Use bullet points to organize the job duties and requirements, and use a readable font and appropriate text size. You may also want to include company branding elements, such as logos or colors, to reinforce your organization's identity.

What should I do after I post the job?

After you post the job, you should monitor the responses carefully and respond to any inquiries in a timely and professional manner. You may want to do a telephone or in-person interview to assess the candidate's skills and experience further. It's essential to communicate clearly with the candidate regarding the job offer, salary, benefits, and start date, and any other relevant information.

Creating a job posting can be a great way to find qualified candidates for your organization. By including the essential information, formatting the post correctly, and communicating effectively, you can find the right fit for the job.

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