Fleet Coordinator Job Description Template

The Fleet Coordinator is responsible for ensuring the smooth operation of a company's fleet of vehicles. This job requires attention to detail and excellent organization skills, as the coordinator will schedule maintenance, manage inventory and supervise drivers. They will also be responsible for ensuring compliance with safety regulations and managing budgets. The Fleet Coordinator must be able to work well under pressure and have strong communication skills with drivers and management. This job description template serves as a guide for companies looking to hire a Fleet Coordinator.

1599 people used this job description template, 81 people have rated it.

Fleet Coordinator

A fleet coordinator is responsible for overseeing the operations of a company's fleet of vehicles. They work closely with drivers, mechanics, and management to ensure that vehicles are functioning properly and meeting organizational needs. Key responsibilities of a fleet coordinator include:

Job duties:

  • Developing and maintaining schedules for vehicle maintenance and repairs.
  • Coordinating vehicle reservations, usage, and maintenance requests.
  • Monitoring and tracking vehicle inventory to ensure adequate supply levels.
  • Managing driver schedules and ensuring compliance with all relevant regulations and standards.
  • Communicating with drivers to ensure that they are aware of their schedules and responsibilities.
  • Working with mechanics to coordinate vehicle repairs and maintenance.
  • Performing periodic vehicle inspections to ensure that they are in good working order.
  • Coordinating with management to develop and implement policies and procedures related to fleet management.
  • Monitoring and analyzing fleet data to identify opportunities for improvement.
  • Preparing reports related to fleet operations and presenting them to management.


  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Experience in fleet coordination, logistics, or a related field preferred.
  • Excellent organizational and communication skills.
  • Attention to detail and the ability to multitask in a fast-paced environment.
  • Strong computer skills, including proficiency in Microsoft Office and fleet management software.
  • Valid driver's license and a clean driving record.

If you are interested in this position, please submit your resume and a cover letter detailing your qualifications.

Job description

As a Fleet Coordinator, you will be responsible for managing our company's fleet of vehicles and ensuring that they are operating efficiently. Your duties will include overseeing the maintenance of the vehicles, managing inventory levels, and scheduling drivers for deliveries and pick-ups.


  • Manage the maintenance and repair of the company's fleet of vehicles.
  • Coordinate with vendors to ensure that repairs and maintenance are completed in a timely manner.
  • Manage inventory levels of spare parts and equipment used for repairs.
  • Develop and maintain an effective preventive maintenance program to maximize the lifespan of the fleet.
  • Schedule and dispatch drivers for deliveries and pick-ups.
  • Keep detailed records of vehicle maintenance and repair activities, as well as fuel consumption and other metrics.
  • Ensure compliance with all relevant regulations, including DOT regulations, environmental regulations, and local laws.


  • A bachelor's degree in a related field or equivalent experience.
  • Experience managing a fleet of vehicles in a similar industry.
  • Excellent organizational and communication skills.
  • Strong problem-solving and decision-making abilities.
  • Familiarity with regulations related to vehicle maintenance and safety.
  • Proficiency in relevant software, including spreadsheet and database applications.


We offer a competitive salary and benefits package, including health insurance, a 401(k) plan, and paid time off. Our company is committed to professional development and offers opportunities for training and advancement. We are an equal opportunity employer and welcome applications from all qualified candidates.

What is a Fleet Coordinator?

A Fleet Coordinator is responsible for the management and coordination of a company’s fleet of vehicles or machinery. They ensure that vehicles are properly maintained, serviced, and used efficiently to meet business requirements.

What are the key responsibilities of a Fleet Coordinator?

  • - Monitoring and coordinating vehicle maintenance and repairs
  • - Tracking and reporting fuel and maintenance expenses
  • - Managing vehicle inventory and scheduling replacements
  • - Developing and recommending policies and procedures for fleet management
  • - Collaborating with other departments to optimize fleet use
  • - Ensuring compliance with safety and regulatory standards
  • What are the required skills and qualifications for a Fleet Coordinator?

    Typically, a Fleet Coordinator should have:

  • - A high school diploma or equivalent
  • - Experience in fleet management or related field
  • - Strong communication and organizational skills
  • - Proficiency in fleet management software and Microsoft Office Suite
  • - Knowledge of fleet safety and regulatory requirements
  • What are the benefits of working as a Fleet Coordinator?

  • - Competitive salary and benefits package
  • - Opportunities for career advancement and professional development
  • - Health and wellness programs
  • - Flexible work hours
  • - Collaborative and supportive work environment
  • How to create an effective Fleet Coordinator job posting?

    To create an effective Fleet Coordinator job posting, make sure to:

  • - Clearly define the responsibilities and duties of the position
  • - Specify the qualifications and required skills
  • - Mention the benefits of working for your company
  • - Use clear and concise language
  • - Include contact information and instructions for applying
  • Get Started

    Start saving time and money on recruiting

    Start today for free to discover how we can help you hire the best talents.

    Get started Get Started!
    This site uses cookies to make it work properly, help us to understand how it’s used and to display content that is more relevant to you. For more information, see our Privacy Policy