Flight Coordinator Job Description Template

The Flight Coordinator is a vital member of the aviation industry, responsible for planning and coordinating flights to ensure smooth operations for passengers and crew. This job requires excellent communication skills, attention to detail, and the ability to work well under pressure. In this job, you will work closely with pilots, ground crew, and airline staff to ensure safe and efficient flights. If you love working in a fast-paced environment and have a passion for aviation, this could be the perfect job for you. This job description template outlines the key responsibilities, qualifications, and skills required for a Flight Coordinator position.

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Job Description

The Flight Coordinator plays a critical role in the airline industry by coordinating and managing all aspects of flight operations. The successful candidate must be detail-oriented, organized, and able to work effectively in a fast-paced environment.


  • Plan and schedule flights based on the airline's schedule and route network
  • Coordinate with ground staff, pilots, and cabin crew to ensure smooth operations
  • Monitor weather conditions, air traffic, and airport operations to make adjustments as necessary
  • Handle flight delays, cancellations, and diversions by rebooking passengers and arranging alternative flights
  • Communicate with passengers to provide flight updates, resolve issues, and answer questions
  • Update and maintain flight records and databases
  • Ensure compliance with all regulatory requirements and safety standards


  • Bachelor's degree in aviation, business management, or related field
  • Prior experience in flight coordination or airline operations preferred
  • Excellent communication and interpersonal skills
  • Strong analytical and problem-solving abilities
  • Ability to work independently and as part of a team
  • Flexibility to work irregular hours and weekends as needed
  • Familiarity with flight management software and databases


If you're looking to fill a Flight Coordinator position within your organization, the first step is to create a clear and concise job posting that will attract the right candidates. A well-written job posting can make all the difference in ensuring that you receive a large pool of qualified applicants.

Outline the Job Responsibilities

Start by outlining the key responsibilities of the position. A Flight Coordinator is responsible for coordinating and scheduling flights, working with pilots and crew, and ensuring that all flights are operating smoothly. Other responsibilities may include communicating with customers to confirm flight details and handling any issues that arise, maintaining accurate records of flight schedules and bookings, and collaborating with other teams, such as maintenance or sales, as needed.

List the Required Qualifications

List the required qualifications and experience for the role. This may include a degree in aviation or a related field, previous experience working in aviation or logistics, experience with scheduling and coordination, and excellent communication and organizational skills. Be specific about any licences or certifications that are required, such as a Commercial Pilot's License or an Air Traffic Control Certificate.

Include Key Competencies

List any key competencies that are required for the role. This may include the ability to work well under pressure, strong problem-solving and decision-making skills, and the ability to work effectively as part of a team. Highlight any specific technological skills that are required, such as proficiency in MS Office or experience with specialized software used in the aviation industry.

Highlight the Company Culture and Benefits

Finally, highlight your company culture and any benefits that come with the position. This may include a great work-life balance, opportunities for career growth and development, perks such as travel discounts or health benefits, and a positive and supportive work environment. Showcasing your unique company culture and values can help attract candidates who are a good fit for your organization.


A well-written Flight Coordinator job posting can make all the difference in attracting the right candidates for your organization. By outlining the key responsibilities, required qualifications, and key competencies of the role, as well as highlighting your company culture and benefits, you'll be well on your way to finding a qualified and motivated candidate who is a great fit for your team.

What is a Flight Coordinator?

A Flight Coordinator is responsible for the coordination of all aspects of a flight, from pre-flight preparations to post-flight duties. They work with pilots, ground staff, and other aviation professionals to ensure that all aspects of a flight are seamless and meet all requirements, regulations, and standards.

What does a Flight Coordinator job posting typically include?

  • Job title and location
  • Job summary and objectives
  • Required qualifications and experience
  • Responsibilities and duties
  • Job requirements and skills
  • Company benefits and compensation
  • Instructions on how to apply
  • What qualifications are essential to become a Flight Coordinator?

    An individual who wants to become a Flight Coordinator should have a degree or diploma in aviation management or any related field. They should also have experience in aviation operations, flight planning, and flight coordination. Excellent communication and organizational skills are vital as well.

    What are some of the specific responsibilities of a Flight Coordinator?

    Some of the typical responsibilities of a Flight Coordinator include performing pre-flight checks, coordinating the fueling and catering of the aircraft, and organizing the necessary paperwork and permits. They also maintain the flight schedule and communicate any changes to the relevant stakeholders in a timely and professional manner. Post-flight, the Flight Coordinator reviews the flight and makes arrangements for any necessary repairs, maintenance, or cleaning.

    What types of organizations are likely to be interested in hiring a Flight Coordinator?

    Aviation companies like airlines, communication companies, government organizations, and private aviation firms are the major employers of the Flight Coordinator. Some of the roles that a professional with this qualification can be expected to fill are Flight Operations Coordinator, Flight Coordinator, or Air Traffic Coordinator.

    What skills and qualities should a Flight Coordinator possess?

    A Flight Coordinator should have excellent communication skills and be able to work under pressure. They should be detail-oriented and proactive in ensuring all aspects of the flight are planned and executed correctly. Good organizational skills, troubleshooting skills, and ability to multitask also essential.

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