Front Desk Associate Job Description Template

The Front Desk Associate is responsible for providing exceptional customer service to guests, greeting them upon arrival, and assisting with check-in and check-out procedures. This job description is a template that outlines the expected duties and requirements for this role.

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Job Summary

The Front Desk Associate is the face of our company and the first point of contact for our guests. This role requires excellent customer service skills, a friendly and outgoing personality, and the ability to multitask in a fast-paced environment. The Front Desk Associate will be responsible for greeting guests, checking them in and out, answering phone calls, scheduling reservations, and providing information about our services and amenities.


  • Greet guests in a friendly and professional manner
  • Check guests in and out of the hotel
  • Answer phone calls and respond to guest inquiries
  • Process reservations and cancellations
  • Handle cash and credit card transactions
  • Provide guests with information about hotel services and amenities
  • Maintain a clean and organized front desk area
  • Assist with other duties as assigned by the manager


  • High school diploma or equivalent
  • Previous experience in customer service or hospitality preferred
  • Excellent communication and interpersonal skills
  • Ability to multitask and work in a fast-paced environment
  • Proficient in using computers and basic software programs
  • Available to work flexible hours including weekends and holidays


As the face of the company, Front Desk Associates are vital to providing a positive experience for customers and clients. When creating a job posting for a Front Desk Associate, you want to ensure that you are attracting the best candidates for the role. Here is a guide on how to create a job posting that will attract qualified applicants.

Job Title and Overview

The job title should be clear and concise, such as "Front Desk Associate" or "Receptionist". In the job overview, describe the main duties and responsibilities of the position, such as:

  • Greeting and welcoming guests
  • Answering phone calls and directing them accordingly
  • Managing appointments and reservations
  • Maintaining a clean and organized front desk area
  • Qualifications and Skills

    List the qualifications and skills necessary for the position, such as:

  • High school diploma or equivalent
  • Excellent communication and customer service skills
  • Ability to manage multiple tasks and prioritize effectively
  • Experience with office equipment and software
  • Experience

    State the preferred level of experience for the position. For example, "One year of experience in a customer-facing role preferred."

    Work Schedule

    Include the expected work schedule, including any weekend or evening hours. For example, "This is a full-time position with a schedule of Monday-Friday, 9 AM - 5 PM, with occasional weekend hours."

    Additional Information

    Include any additional information about the position, such as:

  • Salary range
  • Benefits package
  • Company culture and values
  • Closing Statement

    End the job posting with a closing statement that encourages qualified candidates to apply, such as "We are looking for a talented individual who is committed to providing excellent customer service. If you believe you are a good fit for this role, we encourage you to apply."


    A well-written job posting will attract qualified candidates and lead to a successful hiring process. By following these guidelines, you will create a job posting that accurately represents your company and the position, while attracting the best candidates for the Front Desk Associate role.

    What should be included in the Front Desk Associate job posting?

    In order to attract the right candidates, you should make sure to include the job responsibilities, required skills, and qualifications. Additionally, it’s important to mention the schedule and compensation range. Don’t forget to include information about your company culture and values, as this will give candidates an idea of your workplace environment and help them determine if they’d be a good fit.

    How do I write an effective Front Desk Associate job title?

    Your job title should be concise and clearly convey the role of the position. Here are some examples of effective job titles for a Front Desk Associate:

    • Front Desk Associate
    • Receptionist and Customer Service Representative
    • Guest Services Associate

    What skills and qualifications should I look for in a Front Desk Associate?

    A Front Desk Associate should have excellent communication and customer service skills, the ability to multitask and prioritize, and proficiency in basic computer applications like Microsoft Office. They should also be able to work well in a fast-paced environment and be comfortable dealing with difficult customers. A high school diploma or equivalent is usually required, and some experience in a customer-facing role is preferred.

    How do I make sure my Front Desk Associate job posting reaches a diverse pool of candidates?

    One way to ensure a diverse pool of candidates is to use inclusive language in your job posting. Avoid using gendered language, and make sure to use language that is welcoming to candidates of all backgrounds. Additionally, consider posting your job on a variety of job boards and social media platforms to reach a wider range of candidates. You can also consider partnering with organizations that focus on diversity and inclusion.

    How can I assess a candidate’s customer service skills during the hiring process?

    A good way to assess a candidate’s customer service skills is to ask behavioral interview questions. For example, you could ask a candidate to describe a time when they had to deal with a difficult customer, and how they handled the situation. You could also use role-playing exercises to simulate common customer interactions and see how the candidate responds.

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