General Clerk Job Description Template

This General Clerk job description template outlines the duties and responsibilities for candidates applying for a clerical position. The general clerk will be responsible for maintaining records, filing, data entry, and performing other administrative tasks as required. The ideal candidate for this role is organized, detail-oriented, and comfortable working in a fast-paced environment.

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Job Overview

A General Clerk is responsible for performing a variety of administrative tasks, such as data entry, filing documents, and answering phone calls. The job requires excellent organizational skills and attention to detail.

Job Duties

  • Perform data entry duties by inputting financial and statistical data into various computer software programs
  • File and maintain records, ensuring that files are organized and up-to-date
  • Answer phone calls, transferring them to appropriate personnel or taking messages as needed
  • Assist customers by providing information, answering questions, and resolving problems as needed
  • Perform general office duties, such as photocopying, faxing, and scanning documents
  • Assist with inventory control by tracking supplies and ordering new items as needed


  • High school diploma or equivalent
  • Experience in clerical or administrative work
  • Excellent organizational and time-management skills
  • Detail-oriented with strong communication skills
  • Proficient in Microsoft Office and computer skills

Working Conditions

A General Clerk will typically work in an office setting, sitting and standing for extended periods of time. The job may require the use of office equipment, such as computers, phones, and copiers. The work schedule may vary depending on the needs of the employer.


When it comes to recruiting for a General Clerk, creating a thorough job posting is crucial to attract potential candidates who fit the bill. Here are some tips to help you create an effective and engaging job posting for a General Clerk.

Job Title and Overview

Start your job posting with an attractive title that describes the role and indicate the job type, whether it is a full-time, part-time or temp position. Then, start with a brief overview of the job duties and responsibilities. Keep it concise and informative, as this is the first thing a candidate will read.

Job Requirements

List the specific skills and qualifications required for the position. For example, list the required education levels, certifications, years of experience, language proficiency, and technical skills. Your list should only include requirements that are relevant to the job.

Job Responsibilities

Be clear about the tasks and responsibilities of the General Clerk position. Provide a clear job description that includes ten to fifteen job responsibilities, including the degree of supervision and decision making required. This will give the candidate a good understanding of the expectations of the role.

Company Culture

The job posting should give a sense of your company culture, vision, and values. Highlight what makes your organization unique and why a candidate would want to work for your company. This is an excellent opportunity to pitch your company to potential candidates.

Salary and Benefits

Provide details on the salary range and benefit packages offered with the position. This information will give potential candidates an idea of what they could expect, which may help attract more qualified candidates.

Application Process

Make it easy and straightforward for candidates to apply for the position. Include clear instructions on how to apply, including the preferred method of contact and how long you expect the process to take. Use a tone that encourages candidates to apply and be a part of your organization.


Creating a job posting for a General Clerk is a crucial step in the hiring process. An effective job posting will attract qualified candidates and help you fill the position quickly. By following these tips, you can craft a job posting that accurately reflects the job requirements, company culture, and expectations.

Frequently Asked Questions on Creating General Clerk Job Postings

Creating an effective General Clerk job posting is key for attracting the right candidates for the position. Below are some frequently asked questions on how best to create job postings for General Clerk positions.

What should I include in a General Clerk job posting?

A strong General Clerk job posting should include a job title, job description, specific job requirements (e.g. experience, education, etc.), compensation, and contact information. It should also provide an overview of the company and its values, as well as any relevant information about benefits, company culture, and growth opportunities.

How can I make my General Clerk job posting stand out?

Make your General Clerk job posting unique and appealing by highlighting what sets your company apart from others. Highlight benefits and perks that your company offers, share your company's mission and values, talk about the potential growth opportunities for the position, and use an engaging tone to make the job posting sound exciting.

Should I include salary information in my General Clerk job posting?

Yes, including salary information in your General Clerk job posting is crucial. It helps potential candidates know if the position aligns with their salary expectations, and can also help weed out candidates who may not be the right fit based on their salary requirements.

How can I attract a diverse pool of candidates for my General Clerk position?

To attract a diverse pool of candidates for your General Clerk position, use inclusive language in your job posting. Use gender-neutral language and avoid using words with negative connotations that may turn off potential applicants. Also, make sure to post your job in locations where diverse candidates are likely to see it.

How long should my General Clerk job posting be?

General Clerk job postings should be long enough to provide an accurate and detailed description of the job but not too long that potential candidates lose interest. Aim for a length of 500-800 words.

How can I encourage candidates to apply for my General Clerk position?

Include a clear and concise call-to-action in your General Clerk job posting, encouraging candidates to apply. Make sure to provide clear instructions on how to apply and what steps candidates should take to do so.

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