General Office Clerk Job Description Template

The General Office Clerk job description template outlines the responsibilities and requirements of a clerical position. The role typically involves administrative tasks such as data entry, recordkeeping, and managing correspondence. Candidates should have good organizational and computer skills to be successful in this role. This job description serves as a guide for potential employers and job seekers looking to fill this position.

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Job Summary

We are seeking a highly organized and detail-oriented General Office Clerk to perform a variety of administrative and clerical tasks in our busy office. The ideal candidate will have excellent communication skills and be able to prioritize tasks efficiently.

Key Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Write and distribute emails, correspondence memos, letters, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Maintain office supplies inventory by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies and verifying receipt of supplies
  • Assist with the preparation of meetings and events
  • Perform data entry and maintain accurate records of files and documents
  • Perform any other administrative duty required to support the team


  • Proven experience as a General Office Clerk or similar position
  • Proficient in Microsoft Office and experience with office equipment (e.g., scanners, printers)
  • Excellent communication skills, both written and verbal
  • Ability to multitask and prioritize tasks
  • Attention to detail and problem-solving skills
  • High school diploma or equivalent; additional training in office management is a plus

If you meet the qualifications and are interested in this opportunity, please submit your resume and cover letter for consideration.

How to Create a General Office Clerk Job Posting

Are you looking to hire a General Office Clerk? Creating a job posting that effectively communicates the requirements and responsibilities of the position is essential to attract the right candidates. Here are some tips on how to create a job posting that stands out:

1. Start with a Clear and Engaging Job Title

The job title is the first thing a job seeker sees, therefore, it must be clear and engaging. Use descriptive words that accurately reflect the duties of the position. Avoid generic or confusing titles that may not accurately convey the job requirements.

2. Provide a Job Summary

Start your job posting with a brief summary of the position. This should include a general overview of the role, the key responsibilities, and the required qualifications. This summary will help potential candidates quickly decide if they are a good fit for the position.

3. List the Key Responsibilities

Clearly outline the responsibilities of the position. Use bullet points and short sentences to make it easy to read. This will help potential candidates understand the day-to-day responsibilities of the role.

4. Mention Required Qualifications

Clearly state the required qualifications for the position. This may include education, experience, skills and abilities. Be specific about the level of expertise required for the role.

5. Provide Information about the Company

Include information about your company, including its mission, culture, and any benefits that come with the position. This helps potential candidates get a better understanding of the company's values, and what is like to work there.

6. Include Information on How to Apply

Be clear on how to apply for the position. Include the required documents, such as a resume and cover letter, along with any other steps that candidates need to follow. This will ensure that only qualified candidates apply for the position.

By following these guidelines, you can create a job posting that accurately reflects your company's needs and attracts qualified candidates. Good luck with your search for a General Office Clerk!

Frequently asked questions on creating General Office Clerk job posting

What are the essential job duties for a General Office Clerk?

General Office Clerks perform several administrative tasks, including filing, preparing documents, and maintaining records. They are also responsible for answering telephone calls, answering emails, sorting and distributing incoming mails, and operating office equipment like fax machines and copiers.

What are the necessary qualifications for General Office Clerk?

Candidates must have a high school diploma or GED equivalent. Employers may want previous experience in office administration or customer service. Proficiency in using office equipment such as fax machines, copiers, and printers is also required. Proficiency in software programs such as MS Word, Excel, and Outlook is an advantage.

What skills should a General Office Clerk have?

General Office Clerks should have excellent communication skills, both verbal and written. They must be detail-oriented, organized, and able to multitask. They must also have excellent time management skills and the ability to prioritize tasks. Flexibility, adaptability, and problem-solving skills are also essential.

What are some typical duties of a General Office Clerk?

  • Answering telephones, directing calls or taking messages
  • Responding to emails and inquiries
  • Filing and maintaining records and ensuring confidentiality
  • Sorting and distributing incoming mail, and making outbound mail or package deliveries
  • Operating office equipment such as copiers, scanners, and fax machines
  • What should be included in a General Office Clerk job description?

    A General Office Clerk job description should include the job title, essential job duties, required qualifications, and necessary skills. It should also include any physical requirements of the job, like the ability to lift, sit, or stand for extended periods of time. Lastly, it should include information about compensation packages, work schedule, and benefits.

    How can I attract qualified General Office Clerk candidates?

    The best way to attract potential candidates is to make your job posting clear and concise. Make sure you use the right job title, and list the essential job duties and qualifications. Be specific about the necessary skills and experience required for the role. Lastly, offer a competitive salary and benefits package to attract and retain the right candidate.

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