Graduate Assistant Job Description Template

A graduate assistant is a crucial member of any academic institution as they provide support to faculty members and assist in various research projects. The Graduate Assistant Job Description Template outlines the key responsibilities and qualifications required for this role. This template can be used by hiring managers to create job listings and evaluate candidates for the position. It includes a detailed description of the duties, qualifications, and required skills, making it easier for potential candidates to understand what the role entails.

1266 people used this job description template, 43 people have rated it.

Job Overview

As a Graduate Assistant, you will assist the faculty and staff in various academic and administrative tasks that are essential to the smooth functioning of the department. You will have the opportunity to develop your skills and knowledge while gaining practical experience in your field. The position requires a high level of professionalism and responsibility.

Primary Responsibilities

  • Assist faculty members in research projects and course preparation
  • Tutor and provide academic support to undergraduate students
  • Organize and lead study groups and review sessions
  • Assist with grading assignments, exams, and papers
  • Help coordinate events and seminars hosted by the department
  • Perform administrative tasks such as filing, copying, and data entry


  • Must be enrolled in a graduate program
  • Excellent communication and interpersonal skills
  • Strong organizational and time management skills
  • Proficient in Microsoft Office and other computer applications
  • Previous experience in tutoring or teaching is preferred
  • Ability to work independently and as part of a team

Work Schedule

The work schedule for this position is flexible and will be determined based on the needs of the department and the availability of the Graduate Assistant.


Compensation for this position will be determined in accordance with the policies of the institution.


Graduate assistants (GAs) are students who work part-time jobs while pursuing their graduate degree. They offer unique perspectives, experiences, and knowledge to universities and colleges. Graduate assistantships come in different forms - teaching, research, administrative, and other support roles. This article outlines essential steps for creating a Graduate Assistant job posting.

Job title & description

The first step to create a Graduate Assistant job posting is to define the job title and write a clear job description. Use a straightforward job title that reflects the GA's primary function. For example, GA - Teaching Assistant or GA - Research Assistant. Your job description should include the following information:

  • Department and job location
  • Number of positions available
  • Job function/overview
  • Responsibilities and duties
  • Qualifications/Requirements- Minimum qualifications for graduate studies, skills, and experience preferred
  • Compensation and benefits - hourly rate or stipend, insurance, and tuition remission
  • Application instructions and deadline

Qualifications and requirements

Graduate assistantships require specific qualifications and skills. These requirements include:

  • Enrolled in a full-time graduate degree program
  • Good academic standing with a minimum GPA
  • Excellent communication skills and work ethic
  • Relevant coursework and experience to the field of the assistantship
  • Specific technical skills required for the role

It's essential to be clear about the qualifications and requirements to filter out unqualified applicants.

Application Instructions & Deadline

Provide detailed application instructions, including the application deadline, application materials, and contact information. These instructions may include:

  • CV/ Resume
  • Cover Letter
  • Transcripts
  • References

Also, note whether the application should be sent as an email attachment or via mail, and mention the specific individual to whom the application should be addressed. Set a deadline for applications and communicate this deadline in the job posting.


In conclusion, hiring a graduate assistant can be instrumental in meeting the university's and department's goals. By creating a clear and detailed job listing, you can attract prospective students and select the best-fit candidate for your department. Be straightforward in outlining the responsibilities and duties, qualifications, and requirements, and application instructions. This will attract the right candidates and save precious time for your department.

Frequently Asked Questions on Creating Graduate Assistant Job Posting

Creating a graduate assistant job posting can be a daunting task. Graduate assistants play an important role in many institutions and are a valuable resource to their respective departments. Because of this, writing a well-crafted graduate assistant job posting is crucial to attract the right candidate. Here are some frequently asked questions on creating graduate assistant job postings:

  • What should be included in a graduate assistant job posting?

    A graduate assistant job posting should include the responsibilities of the position, qualifications required, expected hours per week, pay rate, and any other pertinent information. Be sure to also include information on how to apply for the job.

  • What is the best way to write the job responsibilities section?

    The job responsibilities section should be written in a clear and concise manner. It should highlight the tasks that the graduate assistant will be responsible for and the expected outcomes. Be sure to describe the work in detail, and any necessary skills or experience required to carry out the responsibilities.

  • How do I determine the pay rate?

    The pay rate for a graduate assistant job posting should be competitive and commensurate with the responsibilities and hours required. Check with other institutions to see what they are paying for a similar position. Be sure to include the pay rate in the job posting to set expectations with potential candidates.

  • What qualifications should I require?

    The qualifications required for a graduate assistant job posting will depend on the department and role. Typically, a graduate assistant should be enrolled in a graduate program and have a strong academic record. They should also have relevant skills or experience that aligns with the responsibilities of the position.

  • Should I include a deadline for applications?

    Yes, including a deadline for applications is essential. This will help you organize your recruitment process and ensure that you receive all the applications on time. Be clear and specific about the deadline and provide instructions on how to submit applications.

  • Is it necessary to include information on the department in the job posting?

    Yes, including information on the department is essential because it will help potential candidates understand the context of the work. Provide an overview of the department, its mission and its activities. This will give candidates a better idea of the role and the work they will be doing.

  • What else can I do to attract the right candidates?

    To attract the right candidates, consider highlighting the benefits of working as a graduate assistant for your department. This could include professional development opportunities, mentorship, networking, and potential career opportunities. Be creative and make your department stand out as a great place to work.

Creating an effective graduate assistant job posting does take time and effort, but it is worth it to find the right candidate for the job. By being clear and transparent about the responsibilities, qualifications, and expectations, you will attract the best candidates for your department.

Get Started

Start saving time and money on recruiting

Start today for free to discover how we can help you hire the best talents.

Get started Get Started!
This site uses cookies to make it work properly, help us to understand how it’s used and to display content that is more relevant to you. For more information, see our Privacy Policy