Hotel Receptionist Job Description Template

A hotel receptionist is the first point of contact for guests when they check into a hotel. They are responsible for creating a seamless and efficient check-in and check-out process and ensuring that guests receive the highest level of customer service. The Hotel Receptionist Job Description Template outlines the roles and responsibilities of this position, providing key details that will help organizations in finding the best-fit candidates for this role.

1547 people used this job description template, 51 people have rated it.

Job Summary:

The Hotel Receptionist is responsible for greeting and registering guests, providing outstanding customer service, and settling guests' accounts upon completion of their stay. They also assist with administrative duties such as answering phones, performing data entry, and handling guest requests and complaints.

Key Responsibilities:

  • Greets and registers guests in a friendly and efficient manner.
  • Provides information about hotel services and amenities, as well as local attractions and restaurants.
  • Answers phone calls and directs them to appropriate departments or takes messages.
  • Performs data entry tasks and maintains accurate guest records.
  • Handles guest requests and complaints in a timely and professional manner.
  • Assists with administrative duties such as filing, photocopying, and faxing.
  • Collaborates with housekeeping staff to ensure guest rooms are clean and ready for occupancy.
  • Assists with special projects as assigned by management.


  • Prior experience as a hotel receptionist or in a similar customer service role.
  • Excellent communication and customer service skills.
  • Familiarity with hotel reservation software and basic computer literacy.
  • Ability to work well under pressure and handle multiple tasks simultaneously.
  • Flexibility to work weekends and holidays as needed.

If you're a friendly and outgoing person with a passion for hospitality and customer service, this could be the job for you!


If you are looking to hire a Hotel Receptionist, creating an effective job posting is a critical step in the process that should not be taken lightly. The job posting is the first impression a potential candidate will have of your hotel and can make or break their decision to apply. A well-written job posting can attract top talent while a poorly crafted one can deter even the most qualified candidates.

Job Title and Overview

Start your job posting with a clear and concise title that accurately reflects the position you are hiring for. For example, "Hotel Receptionist" or "Front Desk Associate." In the body of the posting, provide an overview of the job responsibilities and expectations, including:

  • Greeting guests upon arrival and departure;
  • Answering phones and directing calls;
  • Checking guests in and out;
  • Managing reservations and room assignments;
  • Providing excellent customer service and resolving guest complaints;
  • Handling cash and credit card transactions;
  • Performing administrative tasks such as filing and data entry;
  • Collaborating with the housekeeping and maintenance staff;
  • Maintaining a clean and organized front desk area.

Qualifications and Requirements

List the qualifications and requirements that a candidate must meet in order to be considered for the position. This can include education and experience, as well as any necessary skills or abilities. Some sample qualifications and requirements for a hotel receptionist might include:

  • High school diploma or equivalent;
  • Previous experience in customer service, hospitality, or a related field;
  • Excellent verbal and written communication skills;
  • Proficiency in Microsoft Office and/or other computer software;
  • Ability to multitask and work in a fast-paced environment;
  • Strong attention to detail and accuracy;
  • Flexibility to work various shifts, including nights, weekends, and holidays.

Company and Culture

Provide some information about your hotel, including its size, location, and any amenities that sets it apart from other hotels. You may also want to include information about your company's culture, core values, and any benefits or opportunities for professional advancement that may be available. This can help potential candidates gain a better understanding of your hotel and determine if it is a good fit for them.

How to Apply

Finally, provide clear instructions on how to apply for the position. This can include a link to an online application, an email address to send resumes to, or instructions to apply in person. It is important to provide a deadline for applications and to set expectations for the hiring process, such as the timeline for interviews and a potential start date.


Creating an effective job posting for a hotel receptionist requires careful consideration of the job responsibilities, qualifications, and requirements, as well as the company's culture and values. By crafting a well-written job posting, you can attract top talent and find the best candidate to represent your hotel and provide excellent service to your guests.

What are the required qualifications for a Hotel Receptionist?

Generally, Hotel Receptionists are required to have at least a high school diploma or GED equivalent, and some years of relevant work experience in customer service. Additionally, proficiency in communication skills, computer skills, and fluency in multiple languages may also be preferred.

What are the essential responsibilities of a Hotel Receptionist?

  • Greet guests and provide exceptional customer service
  • Manage guest check-ins and check-outs
  • Make reservations and answer incoming calls
  • Maintain accurate guest information and reservation records
  • Handle cash and credit card transactions
  • What are the average salary and working hours for a Hotel Receptionist?

    The average salary for a Hotel Receptionist varies according to the location, hotel size, and years of experience. Generally, the average salary ranges from $20,000 to $35,000 per year. Regarding working hours, a typical schedule for a Hotel Receptionist includes shifts during the day, evening, weekends, and holidays.

    What are some qualities that make a Hotel Receptionist successful?

  • Excellent customer service and communication skills
  • Strong organization and time-management skills
  • Ability to handle multitasking and stressful situations with calmness
  • Positive attitude and willingness to assist guests 
  • Is specific software knowledge required for the Hotel Receptionist role?

    While proficiency in the software used in a particular hotel is a bonus, it is not always a mandatory requirement. However, computer literacy and the ability to learn new software quickly are essential skills for a Hotel Receptionist.

    What are the additional benefits of working as a Hotel Receptionist?

  • Opportunities for career growth and advancement within the hotel industry
  • Health insurance, vacation time, and other employment benefits
  • Meeting new people and learning about diverse cultures
  • On-the-job training and opportunities for skill development
  • Get Started

    Start saving time and money on recruiting

    Start today for free to discover how we can help you hire the best talents.

    Get started Get Started!
    This site uses cookies to make it work properly, help us to understand how it’s used and to display content that is more relevant to you. For more information, see our Privacy Policy