Hr Administrative Assistant Job Description Template

The HR Administrative Assistant is responsible for providing support to the HR department in areas including recruiting, employee relations, benefits administration, and other general HR duties. This position requires strong organizational skills, attention to detail, and the ability to maintain confidential information. The following job description template outlines the key responsibilities, qualifications, and skills required for an HR Administrative Assistant role.

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Job Description

We are seeking a highly organized HR Administrative Assistant to join our team. The HR Administrative Assistant will be responsible for providing administrative support to the Human Resources department.


  • Organize and schedule meetings and appointments
  • Maintain HR records and documentation
  • Assist with recruitment processes, including posting job openings and scheduling interviews
  • Manage onboarding and offboarding processes, including new hire paperwork and exit interviews
  • Assist with employee retention and engagement initiatives
  • Conduct research and prepare reports as needed
  • Assist with payroll functions, as needed


  • 2+ years of administrative experience, preferably in an HR capacity
  • Proficient in Microsoft Office suite
  • Excellent communication skills, both written and verbal
  • Ability to maintain confidentiality and handle sensitive information in a professional manner
  • Strong attention to detail and ability to prioritize tasks
  • Bachelor’s degree in Human Resources or related field, preferred

If you are proactive, detail-oriented, and have a passion for supporting others, we encourage you to apply for this exciting opportunity.


Hiring an HR administrative assistant is a crucial role for any organization as they help to maintain employee records, handle various HR processes, and ensure compliance with labor laws. Therefore, creating a well-crafted HR administrative assistant job posting is essential to attract qualified candidates.

Job Title and Overview

The job title should be clear and concise. Consider using phrases such as HR Administrative Assistant, HR Assistant or Human Resources Coordinator. The job overview should include the essential functions of the job, such as:

  • Assist in administering HR policies, procedures, and programs
  • Maintain employee records and confidential files
  • Assist in recruitment and onboarding processes, including conducting interviews and orientation
  • Assist with employee relations issues and concerns
  • Coordinate and maintain HR documents and reports

Qualifications and Requirements

Include the necessary qualifications and requirements for the job. Specify the education, experience, skills, and abilities required to perform the job successfully. Example:

  • Bachelor's degree in Human Resources or related field preferred
  • 2-3 years of HR administrative or related experience required
  • Strong communication and interpersonal skills
  • Ability to handle confidential information with integrity and discretion
  • Proficient in Microsoft Office applications

Job Benefits and Salary Range

Provide an overview of the job perks and benefits that are associated with the position. This may include things like health insurance, retirement benefits, paid vacation, or employee discounts. Also, state the salary range for the position based on industry standard, location and experience level.

How to Apply

Provide clear instructions on how to apply for the position. Specify the required documents such as resume, cover letter, and other certifications. You can also include the deadline for application and set expectations as to when the company will be in touch with applicants. Lastly, provide a contact person or department information for any inquiries related to the position.


Developing a clear and compelling HR administrative assistant job posting is essential for attracting top talent. It is equally important to review the posting for spelling and grammar errors, and ensuring that the content is concise and easy to read. Remember, the quality of the job posting directly reflects the quality of the organization, and thus, makes it imperative to make the job description as accurate and informative as possible.

What is an HR Administrative Assistant?

An HR Administrative Assistant is responsible for providing administrative and clerical support to the Human Resources department. Their primary role is to assist HR staff in managing employee records, scheduling interviews and meetings, and performing other administrative tasks.

What should be included in an HR Administrative Assistant job posting?

  • A clear job title that accurately reflects the role
  • A brief overview of the position and its responsibilities
  • Job qualifications, such as education and experience requirements
  • Skill requirements, including communication and organizational skills
  • Benefits and compensation information
  • The job location and hours of work

What are the key responsibilities of an HR Administrative Assistant?

An HR Administrative Assistant performs a range of tasks, including:

  • Maintaining personnel files and databases
  • Managing the recruitment process, including scheduling interviews and communicating with candidates
  • Providing administrative support to HR staff, such as preparing reports and organizing meetings
  • Helping to develop, implement and maintain HR policies and procedures
  • Responding to HR inquiries and working with other administrative staff to ensure smooth operations within the department

What skills are required to work as an HR Administrative Assistant?

To be effective in the role of an HR Administrative Assistant, you should possess:

  • Excellent communication skills, both written and verbal
  • Strong organizational skills and attention to detail
  • Proficiency in using HR software and MS Office applications
  • The ability to maintain confidentiality when dealing with employee records and sensitive HR matters
  • Strong problem-solving skills and the ability to work effectively under pressure

What qualifications are needed to work as an HR Administrative Assistant?

Most employers require HR Administrative Assistants to have a high school diploma or GED equivalent, with some positions requiring a bachelor's degree in a related field. Previous experience in an administrative support role is highly desirable, as well as certification in an HR-related field such as the PHR or SHRM-CP.

What benefits can an HR Administrative Assistant expect?

The benefits offered to an HR Administrative Assistant vary depending on the employer, but typically include health insurance, retirement savings plans, paid time off, and other employee benefits. Some employers also offer professional development opportunities to enhance the skill sets of their HR Administrative Assistants.

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