Human Resources Clerk Job Description Template

A Human Resources Clerk is responsible for providing administrative support to the HR department. This includes maintaining employee records, processing payroll, and handling employee inquiries. The HR Clerk must be organized, detail-oriented, and able to maintain confidentiality. This job description template outlines the key responsibilities and qualifications needed for the role.

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Job Overview

The Human Resources Clerk provides administrative support to the HR department by assisting with personnel tasks, maintaining employee records, and responding to inquiries from employees and the public. This is an entry-level position that reports to the HR Manager.


  • Assist with onboarding and orientation of new employees
  • Process and maintain employee records, including updating personal information and tracking benefits enrollment
  • Create and maintain employee files and ensure confidentiality in handling sensitive information
  • Respond to employee inquiries and direct to appropriate resources
  • Maintain and update HR databases, trackers and reports
  • Assist with HR-related projects and initiatives as assigned
  • Schedule and coordinate meetings, interviews, and appointments.


  • High school diploma/GED required
  • 1-2 years of administrative support experience; HR experience preferred
  • Basic knowledge of HR functions and policies
  • Excellent organizational and time management skills
  • Ability to multitask and prioritize competing demands
  • Proficiency with Microsoft Office, especially Excel and Word
  • Strong verbal and written communication skills
  • Ability to maintain confidentiality and handle sensitive information

This job description is not intended to be all-inclusive, but to provide a general understanding of the position. Employees may be required to perform other duties as assigned.


Human Resources Clerks play a crucial role in any organization. They are responsible for performing various administrative tasks related to human resources, such as maintaining employee records, processing payroll, and assisting with recruitment activities. When creating a job posting for this position, it is essential to include all the necessary information that can attract the right candidates.

Job Title and Summary

The job title should clearly indicate the position that is being offered. When creating a job summary, it should provide a brief overview of the job duties and responsibilities.

  • Job Title: Human Resources Clerk
  • Job Summary: The Human Resources Clerk is responsible for providing administrative support to the HR department. The ideal candidate will be detail-oriented, organized, and possess excellent communication skills to assist with employee records management, payroll processing, and recruitment activities.
  • Essential Qualifications

    List the necessary qualifications required for a candidate to succeed in the position.

  • A minimum of a high school diploma or equivalent is required.
  • One to two years of administrative experience, preferably in an HR department.
  • Excellent organizational and time management skills.
  • Ability to communicate effectively, both orally and in writing.
  • Proficient in Microsoft Office, including Word, Excel, and PowerPoint.
  • Responsibilities

    List the primary job functions and responsibilities of the Human Resources Clerk.

  • Assist with processing payroll for employees.
  • Maintain employee records and ensure they are up-to-date.
  • Assist with recruitment activities, including posting job ads and scheduling interviews.
  • Coordinate and track employee benefits, such as health insurance and 401(k) plans.
  • Perform other administrative tasks as assigned by HR management.
  • Working Conditions

    Provide information about the working conditions, such as the work schedule, environment, and physical demands.

  • Full-time position, with typical office hours of 8:00 am to 5:00 pm.
  • Work environment is primarily indoors, in an office setting.
  • Requires prolonged sitting, standing, and occasionally moving items that weigh up to 25 pounds.
  • Conclusion

    By following the above guidelines, you can create a comprehensive Human Resources Clerk job posting that attracts qualified candidates. Remember to be clear and concise while providing the necessary information about the position and its responsibilities.

    Frequently Asked Questions on Creating Human Resources Clerk Job Posting

    What is a Human Resources Clerk?

    A Human Resources Clerk is responsible for providing administrative support to the HR team by maintaining employee records, processing paperwork, coordinating interviews, and assisting with other HR-related tasks.

    What are the Qualifications Required for a Human Resources Clerk?

  • High school diploma or equivalent
  • Experience in an administrative role
  • Knowledge of HR processes and procedures
  • Excellent organizational and communication skills
  • What are the Key Responsibilities of a Human Resources Clerk?

  • Maintain employee records and files
  • Process paperwork related to new hires, terminations, promotions, and transfers
  • Coordinate and schedule interviews
  • Assist with HR-related inquiries from employees
  • Participate in HR projects and initiatives
  • What Should I Include in a Human Resources Clerk Job Posting?

    A job posting for a Human Resources Clerk should include the following:

  • Job title and department
  • Qualifications and experience required
  • Key responsibilities and duties
  • Work schedule and location
  • Salary and benefits
  • How Can I Make My Human Resources Clerk Job Posting Stand Out?

  • Highlight the company culture and values
  • Showcase the career growth opportunities within the organization
  • Include information about training and development programs
  • Use clear and concise language to communicate job expectations
  • Be creative in writing the job description and use videos or other multimedia formats to attract potential candidates.
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