Legal Administrative Assistant Job Description Template

A Legal Administrative Assistant supports lawyers and paralegals by performing various administrative duties related to legal matters. They are responsible for organizing files and documents, scheduling meetings, drafting legal correspondence and assisting with case management. In this job description template, we outline the key responsibilities, qualifications and skills required for this role.

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Job Summary

Our law firm is seeking a highly organized and detail-oriented Legal Administrative Assistant to support our legal team. The Legal Administrative Assistant will be responsible for managing legal files, drafting legal documents, and scheduling meetings and appointments.


  • Manage legal files and documents, including organizing, indexing, and filing paperwork
  • Draft legal documents, such as contracts, briefs, and pleadings
  • Schedule meetings and appointments with clients, legal team members, and other parties involved in cases
  • Answer incoming phone calls and emails, and respond to inquiries in a professional and courteous manner
  • Monitor deadlines and ensure that documents are filed and served in a timely manner
  • Invoice clients for legal services and prepare expense reports for the legal team
  • Proofread legal documents and correspondence to ensure accuracy and completeness
  • Maintain confidentiality of all client and case information


  • Associate's degree in paralegal studies or a related field
  • 1-2 years of experience as a Legal Administrative Assistant or in a similar administrative support role
  • Excellent written and verbal communication skills
  • Strong organizational and time-management skills
  • Proficiency in Microsoft Office, especially Word, Excel, and Outlook
  • Experience working with legal documents and contracts
  • Ability to maintain confidentiality of sensitive information


As a legal employer, finding the right legal administrative assistant is crucial to your practice. This role supports your legal team by taking on administrative tasks such as scheduling, file management, and drafting correspondence, among others. A well-written job posting is essential in attracting qualified applicants to your job vacancy.

Job Description

The job description should clearly outline the responsibilities and requirements expected of the legal administrative assistant.

  • List the specific tasks needed to be performed on a daily and weekly basis including maintaining and organizing files, scheduling appointments, and communicating with clients.
  • Include the necessary skills such as communication and organization skills.
  • Outline the qualifications required for the role such as education and experience.
  • Salary and Benefits

    The salary and benefits offered will depend on the level of experience and expertise required for the role. Providing this information upfront will save both the employer and job seeker time in the recruitment process.

  • Clearly state the salary range offered for the position.
  • Outline any additional benefits included such as health insurance, vacation days, and retirement plans.
  • Application Process

    The application process should be easy to follow and provide clear instructions for the candidate.

  • Include the deadline for the application process.
  • State the preferred method of communication such as via email or in person.
  • Provide instructions on how to submit their application including the necessary documents and contact information.
  • Conclusion

    A well-written legal administrative assistant job posting can attract the most qualified candidates to your job vacancy. By providing a clear job description, salary, and application process, candidates will have a better understanding of the role and be more likely to submit their application for consideration.

    What are the main responsibilities of a Legal Administrative Assistant?

    A Legal Administrative Assistant is responsible for managing the daily administrative tasks of a legal office, such as drafting legal documents, managing calendars, coordinating meetings and handling client communications. They also manage and maintain legal case files, research and analyze legal information, and assist with trial preparation and court filings.

    What qualifications should a Legal Administrative Assistant have?

    • A Legal Administrative Assistant should have a high school diploma or equivalent.
    • Some employers may require a certificate or degree in legal studies or a related field.
    • Experience with legal terminology, legal documents, and familiarity with legal procedures and processes is essential.
    • Excellent communication and interpersonal skills are necessary, as a Legal Administrative Assistant must be able to interact professionally with clients, attorneys, and other legal professionals on a daily basis.
    • Proficiency in software programs such as Microsoft Office Suite, database management, and other software programs used in legal offices.

    How should I structure my Legal Administrative Assistant job posting?

    Your job posting should begin with an engaging and eye-catching job title. The body of the post should include a company overview, specific job duties and responsibilities, as well as any necessary qualifications, requirements, or experience that the candidate should have. The job description should also include information on the company culture and any benefits of working with your organization. Be sure to include contact information and a call-to-action inviting candidates to apply.

    What are some important skills to highlight when writing a Legal Administrative Assistant job posting?

    • Exceptional communication skills, both written and verbal
    • Ability to manage multiple tasks simultaneously and work under tight deadlines
    • Attention to detail and strong organizational skills
    • Familiarity with legal terminology and procedures
    • Proficiency with Microsoft Office Suite and other software programs used in legal offices
    • Ability to handle confidential information and maintain client confidentiality
    • Strong problem-solving and critical thinking skills

    What are some common interview questions to ask candidates for a Legal Administrative Assistant position?

    • What experience do you have working in a legal office environment?
    • How do you manage multiple tasks and prioritize tasks to ensure deadlines are met?
    • What is your experience with drafting legal documents?
    • Can you provide an example of a challenging situation you faced in a legal office and how you handled it?
    • How do you maintain confidentiality when handling sensitive client information?
    • What is your experience with database management and research, and how do you use technology to enhance your work efficiency?
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