Our law firm is seeking a front desk Legal Receptionist to join our team to manage incoming calls and provide general support to attorneys and staff.
Essential Duties and Responsibilities:
- Answer and direct phone calls to the appropriate personnel
- Greet clients and visitors in a courteous and professional manner
- Manage incoming and outgoing mail and packages
- Scan and file legal documents and correspondence
- Maintain the office calendar and schedule appointments
- Assist attorneys and staff with administrative tasks as needed
- Maintain an organized and tidy reception area
- Provide exceptional customer service to clients and visitors
Qualifications and Skills:
- Minimum of 1 year of receptionist or administrative experience, preferably in a law firm setting
- Excellent oral and written communication skills
- Proficient in Microsoft Office (Word, Excel, and Outlook)
- Ability to prioritize tasks and manage time effectively
- Strong attention to detail and organizational skills
- Professional and punctual
If you are dedicated to client service, have excellent communication skills, and thrive in a fast-paced environment, we encourage you to apply for the Legal Receptionist position.
If you are in the process of hiring a Legal Receptionist, it's important to create a compelling job posting that attracts the right candidates. A well-written job posting can help you save time and money by attracting the most qualified candidates for the role. In this article, we'll cover the key elements of creating a legal receptionist job posting that stands out.
Job Title and Summary
The title of your job posting should be clear and concise. Use a title that accurately reflects the role of the receptionist you are seeking to hire. Your job summary should provide a brief overview of the role, including key responsibilities and qualifications. This is your opportunity to get candidates excited about the position and encourage them to apply.
List the specific responsibilities of the Legal Receptionist position. Be as detailed and specific as possible so that candidates know exactly what the job entails. Some common responsibilities for a Legal Receptionist include:
- Greeting clients and visitors
- Answering phones and directing calls to the appropriate staff
- Scheduling appointments and managing calendars
- Performing clerical tasks, such as photocopying and filing
- Managing the reception area and keeping it clean and organized
Qualifications and Skills
List the qualifications and skills required for the Legal Receptionist position. These can include:
- A high school diploma or equivalent
- Prior experience as a receptionist or in a similar role
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office and other common software programs
- The ability to work in a fast-paced environment and multitask effectively
Company Culture and Benefits
Finally, provide candidates with a summary of your company culture and the benefits of working for your organization. This can include information about your company values, work environment, and any perks such as healthcare benefits, vacation time, and other rewards that come with the job.
Crafting a compelling job posting requires attention to detail and a thorough understanding of the role you are seeking to fill. By providing a clear description of the job responsibilities and qualifications, along with information about your company culture and benefits, you can attract the most qualified candidates to your Legal Receptionist role.
What should I include in a legal receptionist job posting?
A job posting should include the duties and responsibilities of a legal receptionist, qualifications and requirements, and details about the work environment and expectations.
What qualifications and requirements should I look for in a legal receptionist?
Qualifications and requirements typically include a high school diploma or equivalent, experience working in a legal environment, excellent communication skills, and basic knowledge of computer applications. Additionally, experience in customer service, multitasking, and attention to detail are important skills for this position.
What duties and responsibilities does a legal receptionist have?
A legal receptionist is responsible for greeting and assisting clients, answering phone calls, scheduling appointments, keeping track of office supplies, and performing other administrative tasks as needed. They may also assist with filing and maintaining legal documents.
What qualities should a legal receptionist possess?
A legal receptionist should have excellent communication skills, be organized, punctual, and professional. They should be able to multitask, work well under pressure, and be able to prioritize tasks. A friendly and welcoming disposition is also important as they will be the first point of contact for clients.
How can I assess the qualifications of a legal receptionist?
A resume and cover letter are typically good indicators of a candidate's qualifications and work experience. Additionally, conducting an interview can help you assess an applicant's communication skills, ability to multitask, and attention to detail.