- Prepare and file legal documents such as pleadings, motions, subpoenas, and other court filings.
- Organize and maintain legal files and documents.
- Schedule appointments, meetings, and court hearings for attorneys.
- Communicate with clients, attorneys, and court personnel.
- Perform legal research as needed.
- Prepare and edit correspondence and other communications.
- Assist attorneys with trial preparation including organizing exhibits, preparing witness and exhibit lists, and coordinating with witnesses.
- Assist with billing and invoicing clients.
- Perform other administrative duties as needed.
- High school diploma or equivalent required; Associate's degree or higher preferred.
- At least 2 years of experience as a legal secretary or administrative assistant in a law firm or legal department.
- Proficient in Microsoft Office Suite.
- Strong organizational and time-management skills.
- Ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Office setting in a law firm or legal department.
- May require occasional overtime or weekend work.
- May require sitting or standing for extended periods.
- May require lifting or carrying up to 25 pounds.
A Legal Secretary is an important support role in any law practice. They provide a variety of administrative and clerical services to ensure smooth and efficient operation of the practice. If you're looking to hire a Legal Secretary, it's important to create a clear and compelling job posting that attracts qualified candidates. Here are some tips to help you create a Legal Secretary job posting that stands out:
Job Title and Overview
The job title should clearly indicate the position you're hiring for. In this case, you want to use the title 'Legal Secretary.' In the overview section, describe the role and responsibilities of a Legal Secretary. Be concise and specific about the duties and expectations you have for the position.
List the required qualifications and skills needed for the job. Be clear about the minimum education, experience, and certification required. For example, you may require a high school diploma or GED and a Legal Secretary certification. Mention any desired skills, such as computer proficiency, familiarity with legal terminology, excellent communication skills, and attention to detail.
Provide a comprehensive list of Legal Secretary responsibilities. Be sure to cover all the duties that the job entails, such as scheduling meetings and appointments, maintaining calendars, organizing legal documentation, and assisting with legal research. Mention any specialized tasks unique to your law practice, too.
Salary and Benefits
It's important to offer a competitive salary and a comprehensive benefits package to attract top talent. Outline the salary range, bonus structure, vacation time, healthcare benefits, and other perks that come with the position.
Company Culture and Mission
A job posting is an excellent opportunity to highlight your law practice culture, values, and mission. Use this section to talk about what sets your firm apart from others and why a candidate should want to work for you. You could also mention any growth potential and opportunities for professional development.
Creating a strong Legal Secretary job posting is essential to attracting qualified candidates. Be clear about the responsibilities, requirements, and benefits associated with the role, and don't forget to showcase your law practice's values and mission. With a compelling job posting, you can attract top talent and build a capable and reliable support team for your law practice.
What should I include in a Legal Secretary job posting?
A Legal Secretary job posting should include a brief summary of the role, a list of required qualifications and skills, and any relevant information about salary and benefits. It should also provide details about the firm or organization, including its size, location, and any particular practice areas it focuses on.
What qualifications should I look for in a Legal Secretary candidate?
Legal Secretaries typically need to have strong organizational skills, attention to detail, and the ability to multitask. They should also have strong communication skills, both written and verbal, and be comfortable working with legal terminology and documents. Some employers may require a specific degree or certification, such as an Associate's degree in Legal Administration or a certification from the National Association of Legal Assistants.
How should I format my Legal Secretary job posting?
A Legal Secretary job posting should be clear, concise, and easy to read. Use bullet points to list qualifications and requirements, and break up paragraphs into shorter sections for easier scanning. Consider including images or videos that showcase the firm or organization and its culture. Be sure to include contact information and a clear call to action for interested applicants.
What should I look for in a Legal Secretary candidate's resume?
Look for candidates who have relevant experience, including experience working in a law firm or legal department. Pay attention to their communication skills and ability to work under pressure. Any additional certifications or training can also be a plus.
Can I hire a remote Legal Secretary?
Yes, many legal firms and organizations now hire remote Legal Secretaries. However, it is important to ensure that they have the necessary equipment and technology to effectively perform their job duties, and that there is a secure system in place for handling confidential information.