Library Associate Job Description Template

The Library Associate job description template outlines the key responsibilities and qualifications required for individuals interested in working in a library. As a Library Associate, you will be responsible for various tasks, such as assisting patrons with their research needs, organizing library materials, and checking out books. In this job, you will also be expected to maintain a welcoming and helpful environment for library visitors, and possess strong communication and organizational skills. This template serves as a guide for potential candidates to understand the various duties and qualifications required for this position.

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General Description:

A Library Associate works in libraries to provide assistance in various aspects of library operations including customer service, cataloging, and program delivery. This role also involves organizing library materials and resources, and providing support for other library staff members.


  • Assist patrons in locating library materials and resources
  • Process and organize library materials according to established procedures
  • Assist in maintaining library collections by shelving, sorting, and weeding
  • Support library programs and events through preparation, promotion, and execution
  • Perform routine maintenance of library equipment and facilities
  • Provide quality customer service to the library patrons
  • Assist with general clerical tasks such as answering phones and data entry


  • Bachelor’s degree in library science or a related field
  • Experience with library operations and procedures
  • Proficient in using library related software and databases
  • Excellent communication and interpersonal skills
  • Ability to work collaboratively with others as well as independently
  • Strong organizational skills with attention to detail

Working Conditions:

The Library Associate works in a library setting that may involve exposure to various types of materials including books and technology. This role may require standing, sitting, or walking for extended periods of time. The Library Associate must be able to lift and move objects up to 50 pounds.


A great library requires a great team, and to create that team, you need to ensure you are attracting the right candidates to fill the Library Associate position. In this article, we will guide you on how to create an effective job posting that will attract the right talent to your library.

Job Title and Summary

The job title and summary should be clear and concise. Ensure the job title accurately reflects the role you are looking to fill. A good summary should highlight the main purpose of the role, key responsibilities, and the qualifications you are looking for.

  • Library Associate
  • Summary: We are seeking a Library Associate to assist in the management and delivery of library services, including circulation, reference, and programming. The ideal candidate will have excellent communication and customer service skills, and a passion for serving the community and promoting literacy.
  • Responsibilities

    The responsibilities section should detail the day-to-day tasks and accountabilities of the role. Use bullet points to make it easier for candidates to read and absorb the information. Make sure the list of responsibilities is clear and concise.

  • Assist with circulation and shelving of materials.
  • Provide reference assistance and help patrons locate resources.
  • Assist in the preparation and delivery of library programming, including storytimes and book clubs.
  • Assist patrons with technology needs and provide guidance on library resources.
  • Participate in collection management, including acquisitions, weeding, and inventory management.
  • Qualifications

    The qualifications section should articulate the required knowledge, skills, and experience needed for the role. Use bullet points for easier readability.

  • Bachelor's degree in library science or related field.
  • Library experience, including knowledge of library systems, programs, and policies.
  • Excellent customer service skills and demonstrated ability to work with diverse populations.
  • Strong interpersonal, verbal, and written communication skills.
  • Ability to multitask, prioritize, and work independently and as a member of a team.
  • Application process and deadline

    Close with clear instructions on how to apply and the deadline for applications. Provide specific details on what documentation you require and any deadlines for submission are essential.

  • Please send your resume, cover letter, and three references to [Insert email or website link] by [insert date].
  • Conclusion

    To create an effective library associate job posting, you must provide clear and concise information about the role's responsibilities and requirements, qualifications, and application process. By using the guidance provided in this article, you can attract the right talent to your library and build a strong team to serve your community.

    What qualifications do Library Associate candidates need to have?

    A Library Associate is an entry-level position in a library, and candidates should have at least a high school diploma or equivalent. A Bachelor’s degree in library science or a related field is preferred but not mandatory. Candidates should have excellent organizational skills, strong customer service skills, and experience using library-related technologies.

    What are typical Library Associate job duties?

  • Assist customers with checking in and out of materials
  • Answer reference questions and ensure that customers have access to relevant resources
  • Shelve and organize library materials
  • Manage the library’s circulation system and make sure materials are accurately cataloged and available to customers
  • Perform clerical tasks, such as answering phone calls, filing, data entry, and processing materials for interlibrary loans
  • What is the expected salary range for a Library Associate job?

    The salary range for a Library Associate position varies depending on the location and the qualifications of the candidate. The typical starting salary for a full-time position is in the range of $25,000 to $30,000 per year. Part-time positions may offer hourly salaries in the range of $12 to $15 per hour. Library Associates with more education or experience may command higher salaries.

    What is a typical work schedule for a Library Associate?

    The typical work schedule for a Library Associate is full-time, or 40 hours per week. Part-time schedules may be available for certain libraries. The schedule may include evening or weekend hours to accommodate customer needs.

    What should I include in my Library Associate job posting?

  • Job title and location
  • Description of key job duties and responsibilities
  • List of necessary qualifications and experience
  • Expected salary range
  • Information about benefits, if any, and work schedule
  • Contact information for the library and instructions on how to apply
  • What are some ways to attract a diverse pool of candidates?

  • Post the job in a variety of places, including social media and job search websites
  • Use inclusive language in the job posting to attract a diverse candidate pool
  • Attend job fairs and other events that attract diverse job seekers
  • Reach out to schools and universities with library programs to attract recent graduates
  • Partner with community groups and organizations that serve diverse populations
  • How can I ensure the job posting is legal and non-discriminatory?

    It is important to make sure that the job posting follows all relevant labor laws, including Equal Employment Opportunity (EEO) laws that prohibit discrimination based on race, gender, age, or other factors. Avoid using any language that could be considered discriminatory or exclusionary, such as specifying an age range or gender preference.

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