Mail Handler Job Description Template

The Mail Handler job description template is designed to assist employers in outlining the requirements and responsibilities of this specific position. Mail Handlers are responsible for processing, sorting, and delivering mail and packages both locally and internationally. They must be able to work effectively and efficiently in fast-paced environments while adhering to strict deadlines and safety protocols. This job description template will help employers attract qualified candidates who possess the necessary skill set to succeed in this role.

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Job Summary:

A Mail Handler is responsible for sorting, processing, and delivering mail in a timely and efficient manner. This position requires physical stamina and attention to detail, as well as the ability to work in a fast-paced environment.

Main Duties and Responsibilities:

  • Sort and organize mail according to destination and type
  • Operate mail processing equipment, such as postage meters and stampers
  • Place mail in appropriate bins or containers for delivery
  • Load and unload mail from trucks and other vehicles
  • Assist with addressing and labeling of mail
  • Verify and correct addresses and zip codes
  • Handle and process large volumes of mail quickly and accurately
  • Keep work area clean and organized
  • Report any malfunctions in equipment or inconsistencies in mail to supervisors


  • High school diploma or equivalent
  • Ability to lift and carry up to 50 pounds
  • Comfortable standing for long periods of time
  • Excellent attention to detail
  • Strong organizational skills
  • Able to work in a fast-paced environment
  • Good communication and interpersonal skills
  • Reliable and punctual


Mail Handlers play a crucial role in ensuring smooth communication and operations in a company. And when it comes to hiring the right Mail Handler for your organization, crafting an effective job posting is key to attracting a pool of qualified candidates.

To help you create a job posting that is clear, concise, and stands out from the crowd, we've put together some essential tips to get started.

Job Title

The job title should be clear and concise, giving prospective candidates an idea of what they will be responsible for. A good job title could be something like ‘Mail Handler,’ ‘Mail Clerk,’ or ‘Postal Worker’. It's essential to use a familiar job title that accurately reflects the job requirements and responsibilities.

Job Description

The job description is the most crucial component of your job posting. It should provide potential candidates with a clear understanding of the job's duties and responsibilities. A good job description should be free of jargon, easy to read, and engaging. It should answer questions such as:

  • What is the mail handler's core responsibility?
  • What is the expected work schedule for the job?
  • What skills and experience are required?
  • What are the physical demands of the role?
  • Qualifications and Skills

    A job posting must list the skills, qualities, and experience required for the job. For a Mail Handler position, examples may include:

  • High school diploma or equivalent.
  • Excellent communication skills.
  • Ability to stand for long periods of time.
  • Experience in sorting and processing mail.
  • Salary and Benefits

    Include information about the salary, benefits, and perks offered by your company. This information could include:

  • Hourly wage, salary or pay scale.
  • Health insurance and retirement benefits.
  • Paid time off and sick leave.
  • How to Apply

    End the job posting with a clear instruction on how to apply for the job. Candidates should know whether to apply through a job portal or via email. Be sure to provide specific details such as an email address, phone number or link to the company's recruitment system. Instructions on submission of resume and cover letter, and the deadline for submitting applications, can be included here as well.


    An effective job posting is essential when hiring a top-quality Mail Handler for your company. By following the above tips, you can craft a posting that stands out from the crowd and attracts the best candidates. Remember to keep the posting informative, engaging and attractive.

    Frequently Asked Questions on Creating Mail Handler Job Posting

    • What should I include in the job title?

      Your job title should be descriptive, including the position and responsibilities. You can also add location or other relevant information in the title.

    • How do I make the job description clear and concise?

      Start with an overview of the role and what it entails. Include the responsibilities and qualifications required for the job. Make sure to avoid jargon and use clear language.

    • What requirements should I list for the job?

      List the minimum requirements for education level, experience, and any necessary certifications. You can also mention any preferred qualifications, such as language skills or relevant experience in the field.

    • How should I format the job posting?

      Use a clear and easy-to-read font, and break up the text into sections using headings and bullet points. Make sure to include all relevant information, including salary range and benefits.

    • Can I include a company description in the job posting?

      Yes, providing a brief company description can be beneficial to potential candidates. A company description can help provide context about your organization and the values that drive your work.

    • How do I attract the right candidates?

      Use clear and concise language when describing the job responsibilities and requirements. Be sure to highlight any unique aspects of the job or work environment that may be attractive to potential candidates. Also, consider posting on job boards that specialize in your industry or job type.

    • What should I include in the application instructions?

      Provide detailed instructions on how to apply for the job, including any required documentation or information. Be sure to include contact information so candidates can follow up or ask questions.

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