Mail Processing Job Description Template

The Mail Processing job description template outlines the responsibilities, qualifications, and skills required for individuals working in mail processing roles. This template can be used by employers to create job postings for positions such as Mail Clerk, Mail Sorter, and Mailroom Coordinator. It provides a framework for attracting and selecting candidates who possess the necessary skills and abilities to efficiently and accurately process mail.

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Job Overview

A Mail Processor is responsible for sorting and distributing incoming mail and packages within a company or organization. This includes opening, categorizing, and routing both physical and electronic mail.


  • Sort and distribute incoming mail and packages
  • Open and categorize physical mail
  • Route electronic mail to appropriate recipients
  • Ensure all outbound mail is properly labeled and distributed to the post office or shipping carrier
  • Maintain accurate records of incoming and outgoing mail
  • Operate mail processing equipment such as letter openers and sorting machines
  • Assist with other administrative tasks as needed


  • High school diploma or equivalent
  • Prior experience in mail processing or a related field preferred
  • Ability to operate mail processing equipment
  • Strong organizational skills and attention to detail
  • Excellent time management skills
  • Basic computer skills

Working Conditions

A Mail Processor typically works in an office or mailroom environment. This job may require standing or sitting for extended periods of time, as well as lifting and carrying packages.


Hiring the right people for your company is crucial for its success. When you need to hire a Mail Processor, it's essential to create a job posting that attracts the best candidates for the position. In this article, we'll guide you through creating a Mail Processing job posting that will help you find the right individual for your company.

Job Title and Job Description

The first step to creating a job posting is to come up with an appropriate job title. The job title should reflect the role of the position and should be easy to understand for job seekers. Once you have the job title, you'll need to write a compelling job description that outlines the responsibilities and requirements of the position. The job description should include:

  • The duties and responsibilities of the Mail Processor
  • The skills and qualifications required for the role
  • The desired qualifications or experience
  • The expected salary range and any benefits offered

Key Skills and Qualifications

The Mail Processor is responsible for sorting and distributing mail, which requires a particular set of skills and qualifications. Some of the key skills and qualifications to include in your job posting are:

  • Ability to sort mail accurately and efficiently
  • Strong attention to detail
  • Excellent organizational skills
  • Ability to lift and move heavy packages and mailbags
  • Experience using mail processing equipment, such as postage meters and mail sorters
  • Basic computer skills and knowledge of mail processing software

Educational Requirements

The educational requirements for a Mail Processor vary depending on the company's needs. Some employers may require a high school diploma or GED, while others may prefer candidates with a postsecondary certificate or degree in mail processing or a related field. Make sure to include the educational requirements in your job posting.

Application Process

The application process for your Mail Processing job posting should be simple and easy to navigate. Job seekers should be able to apply online by submitting a resume and cover letter or completing an application form. You should also include your contact information, such as your email address or phone number, so that candidates can reach out to you if they have any questions.


Creating a job posting for a Mail Processor is an important step in finding the right candidate for your company. By following the tips outlined in this article, you can create an engaging and informative job posting that will attract top talent to your company.

Frequently Asked Questions on Creating Mail Processing Job Posting

Are you looking to hire someone for a Mail Processing position in your organization? Crafting an impactful job posting is the first step in attracting the right candidates. Here are some frequently asked questions to help you create an effective Mail Processing job posting:

1. What are the essential elements of a Mail Processing job posting?

A Mail Processing job posting should include the job title, a brief overview of the responsibilities, required qualifications, desired skills, and education level. Also, mention the location, work hours, compensation, and benefits offered.

2. How can I write an attention-grabbing job title?

Choose a job title that accurately describes the role and responsibilities of the Mail Processor. Avoid using internal or industry-specific jargon. You can use power words such as "experienced," "skilled," "dynamic," or "enthusiastic" to make the title more impactful.

3. What should I include in the job overview section?

The job overview section should summarize the primary responsibilities of the Mail Processor. Highlight how the person in this role will support your organization's goals and objectives. You can also mention any unique aspects of the job that make it interesting or challenging.

4. What qualifications should I list in the job posting?

In this section, list the essential qualifications required to perform the duties of the Mail Processor. This might include relevant work experience, education level, and any certifications. Be sure to distinguish between must-have and nice-to-have qualifications.

5. What skills are important for a Mail Processor?

Mail Processing is a detail-oriented job that requires strong organizational, communication, and customer service skills. Mention any technical skills, such as knowledge of mailing software, and soft skills like time management, that are necessary to succeed in this role.

6. How should I describe the required level of education?

Mention the required level of education, such as a high school diploma or associate's degree, and any relevant coursework or certifications. If any specific institutions or programs are preferred, be sure to list them. However, avoid overemphasizing education over experience.

7. How can I communicate the work environment?

Describe the work environment in which the Mail Processor will operate. Mention the office location, work hours, and any unique aspects of the workplace. Highlight any potential challenges or benefits of the job, such as working in a fast-paced environment or having opportunities for career growth.

8. How should I address compensation and benefits?

Mention the salary or salary range for the Mail Processor role, and any benefits offered, such as health insurance, vacation time, or retirement plans. Including compensation and benefits details will help you attract the right candidates and avoid wasting time on uninterested candidates.

Crafting the perfect Mail Processing job posting takes time and effort, but it pays off in the long run. By answering these common questions, you'll be well on your way to attracting top talent to your team.

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