Mail Sorter Job Description Template

A mail sorter is responsible for processing and distributing mail to designated areas. They must be highly organized and efficient in sorting through large volumes of mail. At times, they may also be required to operate sorting equipment such as machines and scanners. Our Mail Sorter job description template can be used to attract highly skilled and motivated individuals who possess the necessary skills to perform this role effectively.

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Job Overview:

A Mail Sorter is responsible for sorting, organizing, and distributing incoming and outgoing mail in a timely and efficient manner. The job requires good organizational and time management skills as well as attention to detail.

Key Responsibilities:

  • Sort and distribute incoming mail, including letters, packages, and parcels
  • Prepare outgoing mail for delivery, including weighing and affixing postage as necessary
  • Maintain accurate records of mail received and delivered
  • Operate mail processing equipment, such as sorting machines and postage meters
  • Handle mail and parcels that require special handling, such as registered or certified mail
  • Assist with addressing and preparing mail for processing and delivery
  • Monitor and maintain inventory of mail supplies, such as envelopes and postage
  • Address customer inquiries and concerns regarding mail delivery


  • High school diploma or equivalent qualification
  • Prior experience in mail sorting and distribution preferred
  • Good organizational and time management skills
  • Attention to detail and accuracy
  • Ability to lift and move packages weighing up to 50 pounds
  • Good communication and customer service skills
  • Knowledge of postal regulations and requirements preferred


Creating a clear and concise job posting is an essential part of the recruitment process. A well-written mail sorter job posting will help you attract the right candidates and save you time by weeding out unqualified applicants. In this article, we will guide you through the steps for creating a mail sorter job posting.

Job Title and Summary

The first step in creating a job posting is to come up with a job title and summary that accurately reflects the position. The title should be simple and straightforward, such as "Mail Sorter". The summary should provide a brief overview of the role, including key responsibilities and requirements. For example, "We are seeking an experienced mail sorter to process and distribute incoming and outgoing mail, manage mailroom equipment, and follow strict confidentiality guidelines. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work well under pressure."

Key Responsibilities

In this section, you should outline the specific duties and responsibilities of the mail sorter position. Use bullet points (

  • ) to make it easy to read and scan. Some examples of key responsibilities for a mail sorter might include:

    • Receive, sort, and distribute incoming mail and packages
    • Prepare outgoing mail for pickup and delivery
    • Operate and maintain mailroom equipment, such as postage meters and folding machines
    • Manage mailroom supplies, including envelopes, labels, and postage
    • Meet daily and weekly deadlines for mail processing and delivery
    • Follow strict confidentiality guidelines when handling sensitive information


    In this section, you should list the minimum qualifications and requirements for the mail sorter position. Some examples might include:

    • High school diploma or equivalent
    • Prior experience in a mailroom or similar setting
    • Strong organizational skills and attention to detail
    • Ability to lift and move up to 50 pounds
    • Good communication skills and the ability to work well in a team
    • Reliable transportation and the ability to work a flexible schedule

    Company Overview

    In this section, you should provide a brief overview of your company and its mission. This can help candidates understand your organization's values and culture. You may want to include information about company size, history, and any notable achievements or awards.

    Application Process

    In this section, you should provide clear instructions for how candidates can apply for the mail sorter position. Include any specific application requirements, such as a cover letter or resume. Be sure to provide a deadline for applications and any information on how to contact you.


    Creating a clear and concise job posting is essential for attracting the right candidates and saving time in the recruitment process. By following these steps, you can create an effective mail sorter job posting that will help you find the right person for the job.

    FAQs on Creating Mail Sorter Job Posting

    • What should be included in a Mail Sorter job posting?

      Include job title, brief job summary, responsibilities, qualifications, work schedule, benefits, and other relevant information to the position.

    • What are the important skills needed for a Mail Sorter?

      Attention to detail, organizational and time management skills, physical dexterity, communication skills, and the ability to work efficiently under pressure.

    • What is the recommended experience level for a Mail Sorter position?

      Usually, no prior experience is required for entry-level Mail Sorter positions, but some employers prefer candidates with at least six months of experience in a similar role.

    • What education or training is required for Mail Sorter position?

      A high school diploma or equivalent is typically required for Mail Sorter positions, and on-the-job training is provided by the employer.

    • How can I make my Mail Sorter job posting stand out?

      Include a compelling job title and description that accurately reflects the responsibilities and qualifications needed for the position. Highlight unique aspects of your organization's culture and workplace environment.

    • What is a typical salary range for a Mail Sorter?

      According to the Bureau of Labor Statistics, the median hourly wage for Mail Sorters, Processors, and Processing Machine Operators is $15.40 per hour. Wages may vary depending on geographic location and experience level.

    • What is the expected job outlook for Mail Sorters?

      The job outlook for Mail Sorters is expected to decline by 11% from 2019 to 2029, mainly due to increasing automation and the use of technology in mail sorting operations.

    • Should I include specific software or equipment knowledge in the job posting?

      If certain software or equipment is required for the position, it's important to include those details in the job posting to avoid confusion and ensure that candidates have the necessary skills for the job.

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